Hartley-Melvin-Sanborn Community School District Board of Directors Meeting Minutes
Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting Minutes
November 20, 2023
Place: HMS HS Media Center
- Call to Order
The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on November 20, 2023 at 6:45 pm - Determine a Quorum
Members Present: Chad Lyman, Scott Vollink, Becky Stoltz, Kyle McCarter, and Kari Van Es
Members Absent: n/a
Others Present: Patrick Carlin, Emily Widvey, Mike Petersen, Kevan Kaiser, Lisa Kaiser, John Hight, Jeremy Niichel, Heidi Douma, Ashley Benz, and Blake Wendt - Adopt Agenda
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried - Approve Minutes
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried - Receive Visitors and Visitor Comments: None.
- Discussion/Information Items
6.1 Construction Project Update– Mr. Hight presented on the current status
6.2 Lunch Program/Nutrition Overview – Discussion on ability to pay for student lunches
6.3 School Board Convention Update – Mr. McCarter and Becky Stoltz shared their experience from Board Convention - Action Items
7.1 Approve Lunch Program/Nutritional Proposal: Student Lunches will be free for December, 2023 and January, 2024.
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
7.2 Approve Open Enrollment(s): 0 request(s) in, 3 request(s) out.
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
7.3 Approve Early Graduation Participants:
Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
7.4 Approve Upper Des Moines PK Budget:
Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried - Bills and Claims
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried - Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried - Transportation Report
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried - Principal Reports
11.1 Elementary School Report was presented by Ashley Benz
11.2 Middle School Report was presented by Heidi Douma
11.3 High School Report was presented by Blake Wendt - Personnel
12.1 Resignations/Retirements
12.1.1 – HS Assistant Volleyball Coach – Jenny Nassiff
12.1.2 – HS Assistant Volleyball Coach – Michele Wagner
Motioned to approve all by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
12.2 Contracts
12.2.1 HS Assistant Basketball Coach (Non-Renewable) – Russ Spier
Motioned to approve all by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried - Superintendent Report
Mr. Carlin presented on the current status and happenings at the district. - Adjourn Regular Meeting
Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:20 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emily Widvey
Board Secretary
Hartley-Melvin-Sanborn CSD
Hartley-Melvin-Sanborn Community School District
Board of Directors Organizational Meeting Minutes
November 20, 2023
Place: HMS HS Media Center
Emily Widvey administered the oath of office to new board member, Kari Van Es. Ms. Van Es then assumed her role on the Board.
- Call to Order
The Board of Directors of the HMS Community School District held a special board meeting at 6:30 pm at Harley-Melvin-Sanborn High School Media Center led by Patrick Carlin. - Determine a Quorum
Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
Members Absent: None
Others Present: Patrick Carlin, Emily Widvey, Kevan Kaiser, Lisa Kaiser, Mike Petersen, Jeremy Niichel, John Hight, Ashley Benz, Heidi Douma, and Blake Wendt - Adopt Agenda
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried - Organizational Items
4.1 Election of Board President – Scott Vollink was nominated for Board President.
Motioned by: McCarter, Seconded by: Lyman. Ayes: All. Motion Carried.
4.2 Election of Vice President – Kyle McCarter was nominated for Board Vice President.
Motioned by: Stoltz, Seconded by: Lyman. Ayes: All. Motion Carried.
4.3 Review Board Policies 204 Ethics and 210.7 Rules of Order – Annual policies were reviewed.
4.4 Date and Time of Board Meetings – The current meeting time is the 3rd Monday of the month at 6:30pm. It was determined to continue with this schedule.
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
4.5 Appoint Board Secretary/Treasurer – Mr. Carlin recommended Emily Widvey continue in this role.
Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
4.6 Appoint the School Attorney – Mr. Carlin recommended that we continue with Ahlers and Cooney.
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
4.7 Appoint School Newspaper(s) – Mr. Carlin recommended we continue the utilization of both the Hartley Sentinel and Sanborn Pioneer as appropriate.
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
4.8 Approve Bank Depository Resolution FY2023.2024
Roll Call was taken: McCarter – Aye, Lyman – Aye, Stoltz – Aye, Van Es – Aye, Vollink – Aye
4.9 Appoint Osceola Conference Board Representative – Kyle McCarter currently holds this position. It was recommended he continue the role.
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
4.10 Appoint O’Brien Conference Board Representative – Becky Stoltz currently holds this position. It was recommended she continue the role.
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
4.11 Appoint Board Subcommittees – The board currently has the following committees and representation.
4.11.1 Personnel Sub Committee –Becky Stoltz and Scott Vollink
Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
4.11.2 SIAC Sub Committee – Chad Lyman and Kari Van Es
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
4.11.3 Building and Grounds Sub Committee – Kyle and Scott
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
4.11.4 Other – New Committee Formed for Fundraising.
Motioned to create new committee by: McCarter, Seconded by: Stoltz, AYES: All. Motion carried. Kari Van Es and Becky Stoltz volunteered for the new committee
4.12 Approve Superintendent Community Memberships – Mr. Carlin currently is a member on the Chamber of Commerce for both Hartley & Sanborn, and HEDC (Hartley).
Motioned to continue with three memberships by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried - Adjourn Organizational Meeting
Vollink declared the Organizational Meeting of the HMS Board of Directors adjourned at 6:43 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emily Widvey
Board Secretary
Hartley-Melvin-Sanborn CSD
CHECK LISTING BY FUND
10 – GENERAL FUND
Alpha Wireless Communications CO MS Radio Repairs
289.02
Amazon.Com Office SuppliesHS General SuppliesMS General Supp
374.79
Arnold Motor Supply Bus Parts
11.03
Benchmark Products Inc Cleaning Supplies 1,555.36
Brown’s Lawn & Landscape, Inc.
Fertilizer & Weed Control 984.10
Cardmember Service TLC Meal
43.23
Carey’s Electronics Sound System Repair 190.00
City of Hartley Utilities 9,065.57
Clay Central/Everly CSD Nurse Shared Contract 10,961.24
The Community Agency Telephone
545.69
Cooperative Farmers Elevator Winterizing Supplies 67.86
Crisis Prevention Institute Membership 200.00
Department of Education Vehicle & Bus Inspections 1,150.00
Don’s Auto Service Suburban Repairs 155.00
Electronic Engineering Door Keypad Repairs 202.50
Iowa Communications Network Telephone 74.05
Iowa Industrial Technology Education Association Conference 85.00
Iowa Lakes Music Department
Jazz Festival 100.00
Iowa School Counselor Association
Conference Registration 145.00
J.W. Pepper & Son Inc Music Supplies 42.50
Marcus News Inc. Board Publication 191.89
Menards – Spencer Building Repair Supplies 141.19
Mid-Bell Music, Inc Music Supplies
215.40
NAPA Bus Repair Supplies
50.15
One Source Background Checks
63.00
The Press Inc Board Minute Publication 194.57
Scholastic Inc. Title Supplies
109.89
School Bus Sales Bus Repair Supplies 259.81
School Health Corporation Medical Supplies 223.69
School Specialty SpEd Curriculum
3,177.08
Solution Tree, Inc. Instructional Materials 524.07
Trane Technologies HVAC Repairs
669.50
Upper Des Moines Opportunity,Head Start Teacher 1,965.09
WEX Bank Fuel for Vehicles
1,050.22
Amazon.com Perkins/RPP Supplies 1,411.16
Alpha Wireless Communications CO Annual Service 1,287.00
Amazon.Com Perkins & RPP Grant Purchases 1,296.30
Brommer Sanitation Inc Garbage Removal 395.52
Cardmember Service Professional Development 151.24
Claim Aid Medicaid Billing Service
95.11
Cooperative Energy Co Fuel for Buses 5,799.46
Kristi Daggett Mileage Reimbursement 49.50
Fiesta Foods Instructional Supplies
626.89
Gordon Flesch Co Inc Copier Supplies 78.03
Hartley Auto Supply Bus Supplies, Grounds Maintenance 82.93
Allyn Heikens Mileage Reimbursement 18.00
Naethan Hoaglund Mileage Reimbursement 45.00
Iowa Department of Human Services Medicaid State Share 830.17
ISFIS Forecasting Workshop
160.00
Brittany Johnson Mileage Reimbursement 36.00
Carley Kleinhesselink
Mileage Reimbursement 85.50
Nicole Lewis Mileage Reimbursement 99.00
Locomotion Lanes Preschool Field Trip 85.00
Menards – Spencer SpEd SuppliesCleaning SuppliesRepair SuppliesHS Industrial Tech Supplies
425.28
Midwest Piano and Organ Piano Tuning 130.00
NAPA Repair Supplies 3.99
Northwest AEA FAST Bridge K-4, Lamination 293.35
Orkin – Sioux City, IA Pest Control
75.99
The Press Inc Board Minute Publication 262.21
Quill Corporation Office Supplies
294.81
Sanborn Foods Instructional Supplies 139.20
Sanborn Municipal Utilities Utilities
3,832.50
Robin Sindt Mileage Reimbursement 90.00
Russell Spier Mileage Reimbursement 76.50
Verizon Wireless Hot Spots
120.03
Andrew Yenzer Mileage Reimbursement 108.00
Account Total: 53,561.16
21 – ACTIVITY FUND
Amazon.Com PBIS Supplies
276.83
Atlantic Bottling Company Student Council Vending 136.83
Cardmember Service OPUS RegistrationClinic Registration FeesFFA Natn’l 1,241.69
Center Sports INC. Football Field Paint 1,170.00
Harris-Lake Park CSD Volleyball Entry 100.00
Mid-Bell Music, Inc Band Supplies
62.65
MOC-Floyd Valley CSD Tournament Entry Fee 40.00
National FFA Organization American Degrees & National Members
1,120.00
The Pizza Ranch Volleyball Expense 133.73
Southland Trade Corporation Discloths for Volleyball Fundraiser
4,216.00
Nathan Schreur Official 90.00
Kevin Eekhoff Official 125.00
Tyler Horkey Official 85.00
Gary Klett Official 85.00
Jeff Lucas Official 125.00
John Malloy Official 125.00
Nathan Schreur Official 85.00
Mike Wedge Official 85.00
Iowa High School Music Association Dues 37.50
Amazon.Com Concession Supplies 14.31
Atlantic Bottling Company MS Concession Stand & Student Council
334.49
Fiesta Foods FFA Supplies
1,063.80
Graffix- Wall of Fame Coach
542.00
J.W. Pepper & Son Inc OPUS Music 74.64
Riddell All American Sports Corp
Football Supplies 158.08
Sanborn Foods PBIS Supplies
21.89
Account Total: 11,549.44
33/36 – CAPITAL PROJECTS/PPEL
Beck Engineering Engineering Services 12,900.00
EnCompass Network Support
1,694.00
Engineering Design Associates, Inc. Electrical Engineering Services
628.75
GEELS Window Replace
1,036.90
Gordon Flesch Co Inc Copier Toner & Lease 3,409.17
Marx Truck Trailer Sales, Inc. Snow Plow 1,782.14
Prins Plumbing & Heating, Inc. HS Repairs 1,825.47
C&BOperations LLC Windshield
628.06
Graves Construction Co, Inc.
Pay App #6 HS Baseball Project
451,933.19
Time Clock Plus Annual Time Clock Service 2,544.64
Account Total: 478,382.32
34 – BUILDING PROJECT ACCOUNT FUND
Certified Testing Services Concrete Testing 338.00
Account Total: 338.00
61 – NUTRITION
C&D Refrigeration Co Freezer Repairs 629.66
Casey’s Bakery Bread
1,477.76
East Side Jersey Dairy ES Milk
2,759.99
East Side Jersey Dairy ES Milk
1,273.30
Hartley Melvin Sanborn CSD FFA Fruit 939.00
JESS Food Service Equpment
Ice Machine Repairs 208.72
Martin Bros. Purchased Food
25,130.19
Fiesta Foods Purchased Foods
220.33
JESS Food Service Equpment New Sink & Dishwasher 12,336.99
Sanborn Foods Purchased Foods
120.60
Account Total: 45,096.54
Published in the Sanborn Pioneer December 7.