Hartley-Melvin-Sanborn Community School District Board of Directors Meeting Minutes
December 18, 2023
Place: HMS HS Media Center
- Call to Order
The Board of Directors of the HMS Community School District met in a regular session at HartleyMelvin-Sanborn High School Media Center, on December 18, 2023 at 6:30 pm - Determine a Quorum
Members Present: Chad Lyman, Scott Vollink, Becky Stoltz, Kyle McCarter, and Kari Van Es
Members Absent: n/a
Others Present: Patrick Carlin, Emily Widvey, Mike Petersen, Kevan Kaiser, Lisa Kaiser, Jeremy
Niichel, Heidi Douma, Ashley Benz, Blake Wendt, and Lindsey Maris - Adopt Agenda
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried - Approve Minutes
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried - Receive Visitors and Visitor Comments: None.
- Discussion/Information Items
6.1 PLC Process – Ms. Maris presented - Action Items
7.1 Approve Fundraiser Requests: The district approved 4 fundraiser requests, and 2
donations
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
7.2 Approve Open Enrollment(s): 0 request(s) in, 4 request(s) out.
Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
7.3 Approve SBRC Application: a modified spending authority of $46,624 for Open
Enrollment Out and a modified spending authority of $13,229 for Limited English Proficient
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
7.4 Approve ILFRP Resolution (Natural Gas):
Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried - Bills and Claims
Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried - Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried - Transportation Report
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried - Principal Reports
11.1 Elementary School Report was presented by Ashley Benz
11.2 Middle School Report was presented by Heidi Douma
11.3 High School Report was presented by Blake Wendt - Personnel
12.1 Resignations/Retirements
12.1.1 – PK Special Education Associate – Darcy DeBoer
Motioned to approve by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
12.2 Contracts
12.2.1 HS Assistant Volleyball Coach – Julia Storm
Motioned to approve all by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
12.2.2 HS Assistant Volleyball Coach – Tricia Zimmermann
Motioned to approve all by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
12.2.3 Bus Driver/Custodian – Keith Rohrs
Motioned to approve all by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
12.2.4 HS Varsity Baseball Coach – Dawson Schiphoff
Motioned to approve all by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried - Superintendent Report
Mr. Carlin presented on the current status and happenings at the district. - Adjourn Regular Meeting
Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:10 pm. - Closed Session
The HMS Board of Directors moved to a closed session pursuant to Personnel per section
21.5(1)(i).
The board entered closed session at 7:19 pm.
All members were present.
The board closed the closed session at 8:15 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of
Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emily Widvey
Board Secretary
Hartley-Melvin-Sanborn CSD
10 – GENERAL FUND
Amazon.Com RPP/Perkins SuppliesBoard Name Plaques
$1,229.78
Benchmark Products Inc Custodial Supplies $1,110.50
Brommer Sanitation Inc Garbage Removal $490.42
Cardmember Service Server Repair ShippingIASB Convention Hotel & MealsProfessional Development Travel $3,459.40
Children’s Home Special Education Individual Costs $9,044.24
City of Hartley Utilities $8,692.51
The Community Agency Telephone
$545.69
Cooperative Farmers Elevator Maintenance Supplies $5.60
Crisis Prevention Institute Instructional Dues $200.00
Dickinson County Auditor Election Fees $187.56
Electronic Engineering Server Repair $74.95
Flinn Scientific Inc. Instructional Supplies $204.54
Hartley Auto Supply Bus Supplies
$37.32
Iowa Division of Labor Services
Inspection $165.00
J.W. Pepper & Son Inc Choir Supplies $34.00
Menards – Spencer Maintenance Supplies $168.62
NAPA Maintenace $20.77
Northwest Iowa Com College Concurrent Enrollment $46,269.40
O’Brien County Auditor Election Fees $816.61
One Source Background Checks
$116.65
Orkin – Sioux City, IA Pest Control
$75.99
Osceola County Auditor Election Fees $825.37
The Press Inc Board Minute Publication & Annual Wages $317.14
Prins Plumbing & Heating, Inc. Service Call $85.00
ProChem Dynamics LLC Custodial Supplies $1,288.27
Quill Corporation Office & Nursing Suplies $372.47
Sanborn Chamber of Commerce Annual Membership $75.00
Sanborn Municipal Utilities Utilities
$3,953.73
Shred it Shredding Services
$62.98
Staples District Paper $1,519.52
Trane Technologies HVAC Repair
$827.00
Upper Des Moines Opportunity Head Start Teacher Budget $914.53
Village Northwest Unlimited Day Hab Services Special Education
$732.00
Ward’s Natural Science Instructional Supplies $26.02
WEX Bank Fuel for Small Vehicles
#1,675.37
Arnold Motor Supply Vehicle Supplies $38.54
Cardmember Service PBIS Meals, Superintendent Meeting Meal
$58.65
Claim Aid Special Education Medicaid Billing Services $138.61
College Board AP PSAT Testing
$90.72
Cooperative Energy Co Fuel for Buses, Tires $7,706.62
Kristi Daggett Mileage Reimbursement $58.50
Jay Eilers Tuition Reimbursement – Special Education $1,200.72
Fiesta Foods Office Supplies $3.69
Lori Heemstra Mileage Reimbursement $31.50
Allyn Heikens Mileage Reimbursement $13.50
NAETHAN HOAGLUND Mileage Reimbursement $36.00
Iowa Communications Network Telephone $72.82
Brittany Johnson Mileage Reimbursement $45.00
Carley Kleinhesselink Mileage Reimbursement $81.00
Larson Truck Repair, Inc. Bus Repair $222.00
Nicole Lewis Mileage Reimbursement $49.50
Marcus News Inc. Board Minute Publication $172.57
Northwest AEA Printing Supplies
$210.20
Northwest Glass Company Door Repair $432.40
ProChem Dynamics LLC Grounds Winter Supplies $919.60
Scholastic Inc. Subscription
$109.89
School Bus Sales Bus Supplies
$78.48
Sheldon Community School Special Education Transportation
$7,000.00
Shred it Shredding Services
$47.64
Robin Sindt Mileage Reimbursement $45.00
SU Insurance Company Quarterly Insurance Premium $23,817.75
Trane Technologies HVAC Repair
$629.00
Unplugged Wireless Communication Radios for Restorative Practices
$750.00
Verizon Wireless Hot Spots
$120.03
Ward’s Natural Science Instructional Supplies $255.04
Andrew Yenzer Mileage Reimbursement $81.00
Account Total: $130,139.92
21 – ACTIVITY FUND
Amazon.Com Athletics Supplies
$97.50
712 Custom Designs Screenprinting Basketball Warmups $525.00
Cardmember Service Cupcake Fundraiser ExpenseHonor Cheer HotelTrack Coaches Clinic
$604.58
Chris Cammann PBIS Dance DJ
$300.00
Iowa FFA Association Membership
$1,156.00
Iowa High School Music Association Registration Fees $350.00
Heather Keizer Official $75.00
Spirit Lake Music Boosters Registration Fees $225.00
STAR Destinations FFA Nationals Bus $10,300.00
Walsworth Yearbook Deposit
$1,529.82
Atlantic Bottling Company Vending Machine Supplies $177.39
Barefoot Campus Outfitter FFA Shirt Sales $1,215.10
Cardmember Service Softball Supplies, Track Clinic Hotel $573.55
Dordt College Honor Band Registration Fee $200.00
Jackie’s Floral Center Senior Flowers $100.00
Minntex FFA Fruit Sales
$15,201.00
Northwest Iowa Bandmasters Band Registration Fee $150.00
NWICDA Honor Choir Registration Fees $120.00
Sanborn Foods MS Concession Stand Supplies $266.79
Sioux City Community Schools – North High Honor Band Registration Fee $36.00
Account Total: $33,202.73
33/36 – CAPITAL PROJECTS/PPEL
Beck Engineering Engineer Services – BB/SB Project $5,160.00
EnCompass Network Support
$1,694.00
Graves Construction Co, Inc. Pay App #7 – Ball Field Improvements
$127,490.82
Account Total: 134,344.82
34 – BUILDING PROJECT ACCOUNT FUND
Account Total: 0.00
61 – NUTRITION
Casey’s Bakery Bread $1,191.57
East Side Jersey Dairy ES Milk
$2,330.16
Martin Bros. Purchased Food
$15,035.82
Casey’s Bakery Bread $697.68
East Side Jersey Dairy ES Milk
$2,208.78
Fiesta Foods Purchased Food
$245.11
Martin Bros. Purchased Food
$13,448.54
Alina Sangsome Lunch Account Refund $80.95
Account Total: $35,238.61
Published in the Sanborn Pioneer January 4.