Hartley-Melvin-Sanborn Community School District Board of Directors Meeting Minutes
mmunity School District
Board of Directors Meeting Minutes
February 19, 2024
Place: HMS HS Media Center
- Call to Order
The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on February 19, 2024 at 6:30 pm - Determine a Quorum
Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
Members Absent: None
Others Present: Patrick Carlin, Emily Widvey, Jeremy Niichel, Ashley Benz, Heidi Douma, Blake Wendt, and Mike Petersen - Adopt Agenda
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried - Approve Minutes
Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried - Receive Visitors and Visitor Comments: No comments were made.
- Discussion/Information Items
6.1 Discuss Board Guiding Document – Discussion was had.
6.2 Discuss Instructional Support Levy – Discussion was had.
6.3 Discuss Budget Planning Calendar – Discussion was had. Board agreed upon March 25th at 6:30pm for initial budget hearing, and April 15th for second budget hearing.
6.4 Discuss Trane Service Agreement – Discussion was had.
6.5 Discuss Bus Purchase Options – Discussion was had.
6.6 Discuss Public Hearing 2024-2025 School Calendar – Discussion was had.
6.7 Closed Session – The HMS Board of Directors called for a motion to enter closed session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation provided by Iowa Code Section 21.5(1) (c).
Motioned by: McCarter, Seconded by: Stoltz, Ayes: All.
The board entered closed session at 6:57pm.
All members were present.
The board exited the closed session at 7:10pm. - Action Items
7.1 Approve Litigation Settlement: Kyle McCarter made a motion to approve council to finalize litigation settlement as negotiated by district council paid for by district carrier for case #LACV025330 in the Iowa District Court for O’Brien County.
Seconded by: Stoltz, AYES: All. Motion Carried
7.2 Approve Open Enrollments: 0 request(s) in, 3 request(s) out
Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
7.3 Approve Out of State Trip (Cheerleading) –
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
7.4 Approve Out of State Trip (Volleyball) –
Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
7.5 Approve University Student Teacher Agreement(s) – Chad Lyman made a motion to approve all future requests for student teacher agreements.
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
7.6 Approve Bus Purchase Option – Chad Lyman made a motion to approve the purchase of 1 Bluebird bus with air conditioning and tabling additional purchases
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
7.7 Approve Fundraiser Requests – 8 fundraiser requests and 0 donation requests
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
7.8 Approve 2024-2025 Certified Tentative Agreement – pending current legislation
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried - Bills and Claims
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried - Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried - Transportation Report
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried - Principal Reports
11.1 Elementary Reported by Ashley Benz
11.2 Middle School Reported by Heidi Douma
11.3 High School Reported by Blake Wendt - Personnel
12.1 Resignations/Retirements
12.1.1 HS Speech Coach (23-24) – Carolyn Ward
12.1.2 ES Special Education Teacher – Jay Eilers
12.1.3 HS Head Football Coach – Jay Eilers
12.1.4 HS Head Track Coach – Jay Eilers
12.1.5 JH Head Baseball Coach – Jay Eilers
12.1.6 HS Weight Coach – Jay Eilers
12.1.7 ES General Education Teacher – Kirstin Moermond
12.1.8 HS Head Girls Basketball Coach – Jenni Van Otterloo
12.1.9 Shared HR Director – Jaden Kleinhesselink
12.1.10 PK Special Education Teacher – Lori Queck
12.1.11 PK Teacher – Kristin Thorn
Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
12.2 Contracts
12.2.1 HS Speech Coach – Elizabeth Mwale (23-24)
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
12.2.2 JH Assistant Baseball Coach – Russ Spier
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
12.2.3 HS Cheerleading Sponsor – Margeaux Gerdeman
Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried - Superintendent Report
Mr. Carlin presented on the current status and happenings at the district. - Adjourn Regular Meeting
Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:43 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emily Widvey
Board Secretary
Hartley-Melvin-Sanborn CSD
CHECK LISTING BY FUND
10 & 22 – GENERAL & MANAGEMENT FUND
Boyden-Hull High School Open Enrollment Tuition & TLC 2,806.05
City of Hartley Utilites 12,056.07
Clay Central/Everly CSD Shared Nursing Contract 9,662.97
The Community Agency Telephone & Fiber Lease 545.81
Don’s Auto Service Tire Repair
20.00
Flinn Scientific Inc. Instructional Supplies 14.50
GIA Publications Inc. Instructional Supplies 169.65
Hartley Auto Supply Antifreeze for Buses 61.00
IA Assoc Of School Business Officials Spring Conference Registration 245.00
J.W. Pepper & Son Inc Instructional Supplies 282.99
Locomotion Lanes Instructional Supplies 2,184.00
Logra Learning, LLC Spanish Online Learning 2nd Semester 21,375.00
Marcus News Inc. Board Publication 222.42
NAPA Fuel Winterization & Small Supplies 187.66
Northwest AEA Printing Services
44.40
Peripole Inc. Halo Recorders
242.80
The Press Inc Board Publication
194.57
ProChem Dynamics LLC Custodial Supplies 4,689.63
Pyramid Educational Consultants, LLC Special Education Supplies
84.70
School Bus Sales Bus Repair Parts
185.60
Shred it Shredding Services
71.73
Snider’s Auto Care Center Oil Change 75.09
Staples District Paper, Office Supplies 1,650.08
Phil & Jessika Storm Tumbling Refund 102.50
Village Northwest Unlimited Special Education Day Hab Services
658.80
WEX Bank Small Vehicle Fuel
1,058.69
AgriVision Mower Fuse 26.11
Amazon.Com Instructional Supplies 177.89
Boiler & Pressure Vessel Inspection Bureau Boiler Inspections 240.00
Brommer Sanitation Inc Garbage Removal 483.50
Buena Vista University TPRA Tuition 14,036.20
CAM Community School District Open Enrollment Out 10,188.38
Cardmember Service Postage, Superintendent Meal, PD Meal
447.59
Children’s Home Special Education Individualized Services
6,617.83
Claim Aid Special Education Medicaid Billing 818.95
Clayton Ridge CSD Open Enrollment Out 11,526.69
Cooperative Energy Co Fuel for Buses 4,550.52
Kristi Daggett Mileage 40.50
Fiesta Foods Instructional Supplies
266.62
Hartley Auto Supply Grounds Supplies 106.15
Hartley Chamber Of Commerce
2024 Membership 200.00
Lori Heemstra Mileage 36.00
Heiman Fire Equipment, Inc.
Fire Inspection Services 385.00
NAETHAN HOAGLUND Mileage
27.00
Iowa Communications Network
Telephone 84.69
Iowa Department of Human Services State Share Special Education Medicaid Billing 7,634.60
Iowa Lakes Community College
SAVE Special Education Tuition
15,030.75
Iowa School Finance Information Services Budget Workshop
300.00
Jaymar Business Forms Inc. 2023 Payroll Forms, Checks 530.33
Brittany Johnson Mileage 27.00
Carley Kleinhesselink
Mileage 81.00
Larson Truck Repair, Inc. Bus Repairs 2,574.46
Nicole Lewis Mileage 63.00
Menards – Spencer Instructional SuppliesMaintenance Supplies
311.87
One Source Background Checks
115.00
Orkin – Sioux City, IA Pest Control Services 83.99
Sanborn Foods Instructional Supplies 109.81
Sanborn Municipal Utilities Utilities
7,651.83
Sheldon Community School Open Enrollment Out 30,118.50
Shred it Shredding Services
71.73
Sibley-Ocheyedan Comm School
Open Enrollment Out 10,995.60
Robin Sindt Mileage 36.00
Spencer Hospital Drug Testing
118.89
Texthelp Inc. Special Education Subscription 80.00
Upper Des Moines Opportunity Head Start Teacher 1,477.78
Verizon Wireless Hot Spots
120.03
Village Northwest Unlimited Special Education Dayhab Services
439.20
Ward’s Natural Science Instructional Supplies 114.30
Andrew Yenzer Mileage 58.50
Account Total: 187,295.50
21 – ACTIVITY FUND
Greg Atherton Official 85.00
Jeff Ten Napel Official 85.00
Brad Van Roekel Official 125.00
Mike Wedge Official 85.00
Troy Woelber Official 125.00
Scott Wynja Official 125.00
Keith Baker Official 125.00
Rob Cunningham Official 125.00
Darrell De Jong Official 85.00
Kevin Eekhoff Official 125.00
Tyler Horkey Official 85.00
Brett Johnson Official 125.00
Heather Keizer Official 75.00
Jeff Lucas Official 125.00
Jared Rahe Official 125.00
Nathan Schreur Official 85.00
Jeff Ten Napel Official 85.00
Darrell De Jong Official 85.00
Heather Keizer Official 75.00
Gary Klett Official 85.00
Nathan Schreur Official 85.00
Tyler Reck Official 100.00
Matt Reineke Official 100.00
Nathan Schreur Official 75.00
Nathan Schreur Official 75.00
Tyler Reck Official 100.00
Matt Reineke Official 100.00
Adam DeRocher Official 125.00
Tyler Reiss Official 85.00
Allen Van Beek Official 85.00
Chris Freese Official 75.00
VOID Official 0.00
VOID Official 0.00
Chris Freese Official 75.00
Chris Freese Official 75.00
Dick McCord Official 85.00
Heather Keizer Official 75.00
Nathan Schreur Official 75.00
Amazon.Com Track SuppliesConcession Supplies 1,241.58
Augustana College Jazz Band Registration Fee 275.00
Boyden-Hull High School Quiz Bowl Registration Fee 50.00
Brady 8, Inc. Bowling Entry Fee
50.00
Gehlen Catholic Schools Honor Band Entry 60.00
Get Branded 360 Bowling Shirts
1,038.00
IHSSA Speech Membership
65.00
Iowa Volleyball Coaches Clinic Volleyball Clinic 125.00
McCone Foods FFA Supplies
2,630.00
Mid-Bell Music, Inc Instrument Repairs 208.32
National FFA Organization FFA Supplies 735.00
National Honor Society Membership 385.00
Northwest AEA PBIS Supplies
17.25
Matthew Shoemate Official..125.00
Trophies Plus INC Bowling Trophies & Medals 32.43
Upper Des Moines Opportunity
Head Start Asst Teacher 2,087.73
US Sports Uniforms Inc Re-Issue on Old 26.00
Troy Woelber Official 125.00
Amazon.Com Softball Supplies
1,054.27
Atlantic Bottling Company HS Concession Supplies 152.10
Cardmember Service Honor Band Hotels 264.75
Check the Girls Foundation Cheerleading Fundraiser Donation
1,040.25
Fiesta Foods FBLA Supplies
19.85
IHSSA Speech Dues 270.00
Jackie’s Floral Center Senior Flowers 102.00
Jimmy Jay’s Productions Cheerleading Supplies 759.75
Locomotion Lanes Tournament Entry 100.00
Sanborn Foods Concession SuppliesMS PBIS Supplies 485.24
Account Total: 16,954.52
3/36 – CAPITAL PROJECTS/PPEL
Amazon.Com Custodial Mop System 688.89
Gordon Flesch Co Inc Copier Lease 2,217.12
EnCompass Network Support
1,694.00
H2I Group Gym Floor Refinishing
16,124.00
IP Networks, Inc. AntiVirus Subscription 6,530.00
Larson Truck Repair, Inc. Bus Repair 3,147.95
Account Total: 30,401.96
1 – NUTRITION
Casey’s Bakery Bread 959.31
East Side Jersey Dairy ES Milk
2,128.30
Martin Bros. Purchased Food
11,851.63
Casey’s Bakery Bread 257.04
East Side Jersey Dairy ES Milk
1,583.77
Fiesta Foods Purchased Food & Supplies 224.88
H-M-S High School Act’y Acc’t Strawberries from FCCLA
360.00
Martin Bros. Purchased Food
7,099.93
Sanborn Foods Purchased Food & Supplies 82.72
Account Total: 24,547.58
Published in the Sanborn Pioneer March 7.