Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting Minutes
May 13, 2024
Place: HMS HS Media Center

1. Call to Order
   The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on May 13, 2024 at 6:30 pm
2. Determine a Quorum Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
   Members Absent: None
   Others Present: Patrick Carlin, Emily Widvey, Jeremy Niichel, Ashley Benz, Heidi Douma, Blake Wendt, and Mike Petersen
3. Adopt Agenda
   Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
4. Approve Minutes
   Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
5. Receive Visitors and Visitor Comments: None.
6. Discussion/Information Items
   6.2 Public Hearing : ISL Continuation Resolution – Motion to Open Public Hearing by: Stoltz, Seconded by: McCarter, AYES: All. Public Hearing Open
   No public comments or questions were received Motion to Close Public Hearing by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried. Public Hearing Closed.
   6.2 Board Policy 800 and 900 Series – Discussion was had
   6.3 Board Appreciation Month – Mr. Carlin addressed the board
7. Action Items
   7.1 Approve 300 Board Policies:
   Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
   7.2 Approve Open Enrollments: 2 request(s) in, 2 request(s) out
   Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
   7.3 Approve Fundraiser Requests – 6 submitted fundraiser requests as well as 2 monetary and 1 memorial donation requests recommended for approval
   Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
   7.4 Approve ISL Continuation Resolution –
   Roll Call was Taken: McCarter – Aye, Lyman – Aye, Stoltz – Aye, Van Es – Aye, Vollink – Aye. Motion Carried.
   7.5 Approve HS Boys and Girls Wrestling Cooperative Agreement – Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
   7.6 Approve HS Bowling Cooperative Agreement – Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
   7.7 Approve HS Swimming Cooperative Agreement – Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
   7.8 Approve Graduates –
   Motioned by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried
8. Bills and Claims
   Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
9. Financial Reports
   9.1 Payroll
   9.2 Cash/Receipt Listing
   9.3 Activity Fund
   9.4 Cash Summary
   Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
10. Transportation Report
    Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
11. Principal Reports
    11.1 Elementary Reported by Ashley Benz
    11.2 Middle School Reported by Heidi Douma
    11.3 High School Reported by Blake Wendt
12. Personnel
    12.1 Resignations/Retirements
    12.1.1 HS Ag Teacher/FFA Advisor – Lindsey Meyers
    12.1.2 JH Assistant Track Coach – Korey Ebel
    12.1.3 Custodian/Bus Driver – Tony Heneman
    12.1.4 HS Cross Country Coach – Kirsten Taylor
    12.1.5 HS Head Track Coach – Kirsten Taylor
    12.1.6 Associate – Ann Elgersma
    Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
    12.2 Contracts
    12.2.1 Food Service Worker – Lynn Rohrs Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2.2 HS Girls Basketball Assistant Coach – Korey Ebel
    Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
    12.2.3 JH Girls Wrestling Coach – Hayden Adkins
    Motioned by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2.4 Associate – Lyndsey Moser
    Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
13. Superintendent Report
    Mr. Carlin presented on the current status and happenings at the district.
14. Adjourn Regular Meeting
    Vollink declared the regular meeting of HMS Board of Directors adjourned at 6:57 pm.
    These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
    Attest:
    Scott Vollink
    Board President
    Hartley-Melvin-Sanborn CSD
    Emily Widvey
    Board Secretary
    Hartley-Melvin-Sanborn CSD
    CHECK LISTING BY FUND
    10 & 22 – GENERAL & MANAGEMENT FUND
    610 DEPOT Custodial Supplies
    18.97
    Amazon.Com Instructional Supplies 36.93
    Danette Block Tumbling Medals
    506.66
    Cardmember Service Hotel for SBO Academy, Science Fair Expenses
    1,269.44
    Children’s Home SpEd Individualized Costs 3,084.00
    City of Hartley Utilities 8,079.91
    The Community Agency Telephone & Fiber Lease 543.89
    Cooperative Farmers Elevator Maintenance Supplies 34.34
    Dells Garden Center Tree
    222.00
    E-Rate Complete LLC Consultation Fees 750.00
    Graffix- Wall of Fame Staff Appreciation 488.55
    IXL Learning Instructional Subscription 539.00
    Jackie’s Floral Center HS Funeral Flowers 85.00
    Jostens, Inc. Graduation Supplies
    24.45
    Keith Merrick Co. Tumbling Shirts
    1,627.50
    Marcus News Inc. Board Minute Publication 297.32
    Menards – Spencer Maintenace Supplies 19.34
    One Source Background Checks
    21.00
    Raveling, Inc. Industrial Tech Supplies 34.42
    Sanborn Municipal Utilities Utilities
    3,885.65
    Sanford Health DOT Physical
    108.00
    Schierholz Chiropractic DOT Physicals 500.00
    Shred it Shredding Services 71.42
    Solution Tree, Inc. Professional Development 7,690.00
    Staples Custodial Supplies
    1,092.88
    Upper Des Moines Opportunity
    Head Start Teacher 2,274.64
    Verizon Wireless Hot Spots
    120.03
    Village Northwest Unlimited Day Hab Services 439.20
    WEX Bank Fuel for Small Vehicles
    1,195.24
    Account Total: 35,059.78
    21 – ACTIVITY FUND
    4 Seasons Fund Raising FFA Candy Expense 5,094.60
    Amazon.com Prom Decorations & Meal Expense 743.48
    Anderson’s School Event Prom Supplies 64.97
    Bavier, Jill Accompanist 45.00
    Boyden-Hull Track Entry 180.00
    Cardmember Services Volleyball Conference Hotel 122.08
    Crazy Bob’s Prom Supplies
    285.00
    ICCA Cheerleading Dues 50.00
    Iowa FFA Association State Convention 818.00
    Iowa High School Music Association Awards 76.00
    Jackie’s Floral Center Funeral Expense 45.00
    Mill Creek, Inc. Softball Camp Shirts 597.51
    Okoboji Community Schools Track Entry 200.00
    PlayScripts High School Play Supplies 172.32
    Reds Cafe & Catering Prom Supplies 275.10
    Ava Reitsma Accompanist 60.00
    Starla Reitsma Accompanist
    60.00
    Sioux Central CSD Track Entry
    200.00
    Spencer Comm School Golf Entry
    108.00
    Varsity Fashion Cheerleading Camp Resale Items 3,266.12
    Walsworth Yearbook Deposit
    2,514.15
    Account Total: 14,977.33
    33/36 – CAPITAL PROJECTS/PPEL
    EnCompass Network Support
    1,694.00
    Gordon Flesch Co Inc Copiers & Toner 2,217.12
    JMC Computer Service Inc JMC Annual Subscription 12,435.84
    JourneyEd.com, Inc. Microsoft 365 Subscription 6,270.60
    Schelling Construction Inc. New Door at Middle School 4,581.00
    Account Total: 27,198.56
    34 – BUILDING PROJECT ACCOUNT FUND
    UMB Bank Bond Administration
    600.00
    Account Total: 600.00
    61 – NUTRITION
    Casey’s Bakery Bread
    1,588.38
    Casey’s Bakery Milk 110.16
    East Side Jersey Dairy ES Purchased food and Supplies
    3,068.26
    East Side Jersey Dairy ES Purchased food and Supplies 565.87
    Martin Bros. Purchased food and Supplies 27,688.35
    Account Total: 33,021.02
    Published in the Sanborn Pioneer May 30.