November 18, 2024
Place: HMS HS Media Center

Call to Order
The Board of Directors of the HMS Community School District held a special board meeting at 6:54 pm at Hartley-Melvin-Sanborn High School Media Center led by Patrick Carlin

Determine a Quorum
Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
Members Absent: None
Others Present: Emma Lowder, Patrick Carlin, Mike Peterson, Blake Wendt, Ashley Benz, Heidi Douma

A Adopt Agenda
Motioned by Stoltz, Seconded by McCarter, AYES: All Motion Carried

Organizational Items
4.1 Election of Board President – Scott Vollink was nominated for Board President.
Motioned by Lyman, Seconded by Van Es, AYES: All Motion Carried
4.2 Election of Vice President – Kyle McCarter was nominated for Board Vice President.
Motioned by Stoltz, Seconded by McCarter, AYES: All Motion Carried
4.3 Review Board Policies 204 Ethics and 210.7 Rules of Order – Annual policies were reviewed.
4.4 Date and Time of Board Meetings – The current meeting time is the 3rd Monday of the month at 6:30pm.
i. Motioned by McCarter, Seconded by Stoltz, AYES: All Motion Carried
4.5 Appoint Board Secretary/Treasurer – Mr. Carlin recommend Emma Hamrick continue in this role.
Motioned by Stoltz, Seconded by McCarter, AYES: All Motion Carried
4.6 Appoint the School Attorney – Mr. Carlin recommend that we continue with Ahlers and Cooney.
Motioned by McCarter, Seconded by Van Es, AYES: All Motion Carried
4.7 Appoint School Newspaper(s) – Mr. Carlin recommend we continue the utilization of both the Hartley Sentinel (Official) and Sanborn Pioneer as appropriate.
Motioned by Stoltz, Seconded by Lyman, AYES: All Motion Carried
4.8 Approve Bank Depository Resulution – An overview of accounts is in your packet. (ROLL CALL)
Roll call was taken: McCarter – Aye, Lyman – Aye, Stoltz – Aye, Van Es – Aye, Vollink – Ayes
4.9 Appoint Osceola Conference Board Representative – Kyle McCarter currently holds this position. It is recommended that he continue the role.
Motioned by Stoltz, Seconded by Van Es, AYES: All Motion Carried
4.10 Appoint O’Brien Conference Board Representative – This position is currently held by Becky Stoltz. It is recommended that she continue the role.
Motioned by Lyman, Seconded by McCarter, AYES: All Motion Carried
4.11 Appoint Board Subcommittees – The board currently has the following committees and representation. (CURRENT)
4.11.1 Personnel Sub Committee – Scott and Becky
Motioned by Lyman, Seconded by McCarter, AYES: All Motion Carried
4.11.2 SIAC Sub Committee – Chad and Kari
Motioned by McCarter, Seconded by Van Es, AYES: All Motion Carried
4.11.3 Building and Grounds Sub Committee – Kyle and Scott
Motioned by Van Es, Seconded by Stoltz, AYES: All Motion Carried
4.11.4 Fundraiser Sub Committee – Becky and Kari
Motioned by McCarter, Seconded by Lyman, AYES: All Motion Carried
4.12 Approve Superintendent Community Memberships – Mr. Carlin currently am a member on Chamber of Commerce (Hartley and Sanborn).
Motioned to continue with two memberships by Stoltz, Seconded by Lyman, AYES: All Motion Carried

Adjourn
Vollink declared the Organizational Meeting of the HMS board of Directors adjourned at 7:02pm
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emma Lowder
Board Secretary
Hartley-Melvin-Sanborn CSD
Published in the Sanborn Pioneer on November 28.