Place: HMS HS Media Center
Call to Order
The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on October 21, 2024 at 6:30 pm

Determine a Quorum
Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
Others Present: Emma Lowder, Patrick Carlin, Mike Peterson, Jeremy Niichel, Ashely Benz, Blake Wendt, Heidi Douma

A Adopt Agenda
Motioned by: Van Es, Seconded by: Lyman, AYES: All. Motion Carried

A Approve Minutes
Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried

I Receive Visitors and Visitor Comments : None

Discussion/Information Items
6.1 Digital Solution Photography – Our contract is up. Simply gathering feedback. – Discussion was had.
6.2 Achieve Challenge – Mr. Hoaglund has completed an application to participate in the Achieve Challenge. See Packet. – Discussion was had.

Action Items
7.1 Approve Engagement Conversation with Daktronics– I would like direction from the board regarding Daktronics. Should I engage further or sease conversations.
Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
7.2 Approve Open Enrollments– 0 in and 3 out.
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
7.3 Approve Fundraiser Requests – The district has 7 fundraiser requests and 1 donation
g. Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
7.4 Approve Evertek Lease Agreement – The board discussed this agreement last month regarding the uniqueness. This agreement has been in place for about 30 years. See Packet.
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
7.5 Approve Early Graduation – See Packet.
Motioned by: Van Es, Seconded by: Lyman, AYES: All. Motion Carried
7.6 Approve Time Clock Plus Agreement– This is to continue our use of electronic punch ins. This is critical to our business office.
m. Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
7.7 Approve Nolte, Cornman, & Johnson Agreement – The district received 1 response back for auditor. I recommend we continue with this firm.
Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
7.8 Approve SBRC Application – Annual item. See packet.
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried

A Bills and Claims
Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried

A Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried

A Transportation Report
a. Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried

I Principal Reports
11.1 Elementary – Was presented by Ashley Benz
11.2 Middle School – Was presented by Heidi Douma
11.3 High School – Was presented by Blake Wendt

Personnel
12.1 Resignations/Retirements
12.1.1 HS Volleyball Head Coach – Cheryl Kroese
Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
12.1.2 ES Associate – Michelle Essing
Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
12.2 Contracts
12.2.1 Interim Cheer Coach – Emma Hamrick
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried

I Superintendent Report – Was presented by Patrick Carlin

Adjourn Regular Meeting
Vollink declared the regular meeting of HMS Board of Directors adjourned at 6:53 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emma Lowder
Board Secretary
Hartley-Melvin-Sanborn CSD

Hartley-Melvin-Sanborn CSD
10 & 22 – GENERAL & MANAGEMENT FUND
Rodney Ahrenstorff First Aid / CPR Training 125.00
Brown’s Lawn & Landscape, Inc.
2024 Fert & Weed Contorl App
1,666.26
Cardmember Service Hotel / SBO Training 720.28
Cooperative Energy Co Fuel for Buses / Vehicles 4,800.96
Edmentum License 36.96
H-M-S Nutrition Fund Move money paid to wrong account 200.00
Iowa Lakes Community College SpEd Tuition 11,577.11
Lakeshore Learning Materials Wobble Chairs 505.95
ProChem Dynamics LLC Cleaning Supplies (all buildings) 7,711.48
Shred it Shredding Services..72.05
Snider’s Auto Care Center Battery in Vehicle 187.04
Alpha Wireless Communications CO Annual Dispatch Agreement
1,287.00
Amazon.Com General Supplies / Insturctional Supplies / SpEd Supplies / Maintance Materials / Tech
4,822.86
Brommer Sanitation Inc Garbage Removal 695.44
Cardmember Service Maintance Materials / Conference Food
649.23
City of Hartley Utilities 7,507.59
The Community Agency Telephone / Fiber Lease 487.13
Cooperative Energy Co Fuel for Buses / Tire repair 4,222.82
Kristi Daggett Mileage Reimbursement 94.50
Fiesta Foods FCS Supplies (Food) 228.20
KATHERINE fRANCIS Mileage Reimbursement 85.50
Iowa Communications Network Telephone 80.54
Iowa Department of Human Services Medicaid 2,016.80
Iowa School Finance Information Services Budget Workshop..160.00
IOWA TALENTED AND GIFTED ASSOCIATION Registration / Membership Fee 375.00
J.W. Pepper & Son Inc Music Materials 61.50
Jaymar Business Forms Inc. General Fund Checks 203.01
Brittany Johnson Mileage Reimbursement 45.00
Larson Truck Repair, Inc. Bus Repair 1,680.85
Nicole Lewis Mileage Reimbursement 108.00
Marcus News Inc. Publications
191.90
Medical Enterprises Inc. IDATP Annual Dues 1,040.00
Menards – Spencer Ind. Tech Supplies 248.99
Mid-Bell Music, Inc Flute Repair / Used Saxophone / Drum Sticks
1,218.77
JENNY MORATAYA Interpreter for Confrences 108.75
Northwest Iowa Review Renewal of Review Paper 110.00
One Source Background Checks
125.00
Popplers Music Inc. Music Materials 553.75
Rent -All Inc Aerator for Sports Fields 460.00
Sanborn Foods FCS Supplies (Food) 76.39
Sanborn Municipal Utilities Utilities 3,162.62
School Bus Sales School Bus Part 298.75
School Health Corporation Nurse Materials 1,191.00
Sheldon Community School Transportation 3,500.00
Robin Sindt Mileage Reimbursement 144.00
Staples Maintance Materials
202.65
WEX Bank Fuel for Small Vehicles 1,736.31
Andrew Yenzer Mileage Reimbursement 90.00
610 DEPOT Maintance Materials
169.71
Amazon.Com Office Supplies / Nurse Supplies 1,326.43
Cardmember Service Conference Hotel & Meals / Cleaning
3,378.74
Children’s Home Level 2 SpEd Ind Cost 9,634.92
Claim Aid Medicaid Claim Fee
208.26
Cooperative Farmers Elevator Maintance Materials 730.55
HMS Activity Transfer for Activity Pass 110.00
Internal Revenue Service Late Filing W-2 21,010.00
Menards – Spencer Industrial Tech 267.74
Nasco Art Supplies
580.81
P & S Electric LLC Light Repair
34.46
Prairie Lakes Area Education Agency District Materials 36.00
Reality Works FCS Supplies
1,236.10
SS Mobile Glass & Duct Cleaning Windshield Repair 1,106.52
Verizon Wireless Hot Spots
120.03
Account Total: 106,823.21

21 – ACTIVITY FUND
BSN Sports, LLC Practice Jerseys 280.80
J.W. Pepper & Son Inc Music Materials for Honor / OPUS 15.54
Jackie’s Floral Center Senior Night Flowers 81.00
Melissa Newkirk FFA Trip Reimb
200.00
Jordan Nieuwenhvis Tumbling – Cheer 75.00
Southland Trade Corporation Dishcloths (Volleyball) 3,348.00
610 DEPOT Paint for Football Field – Reimb by Boosters 1,989.65
Algona CSD Entry Fee 25.00
Atlantic Bottling Company Vending 199.24
Cardmember Service Honor Choir / VB Food / Registration 272.95
Center Sports INC. Medals / Scorebooks / Ribbons / Game Balls 878.50
Kevin Eekhoff Official 135.00
Fiesta Foods PBIS Food 11.99
Graffix- Wall of Fame Fundraiser Shirts 353.00
IATC Iowa Association of Track Coaches Association Entry 60.00
Iowa Basketball Coaches Association Membership 140.00
Jeff Lucas Official 135.00
John Malloy Official 135.00
MOC-Floyd Valley CSD Quiz Bowl Entry Fee 50.00
National Association of Secondary School Chapter Renewal Principals 385.00
School Specialty Art Materials
93.57
Nathan Schreur Official 150.00
Spencer Comm School Swim Share Agreement 500.00
Trophies Plus INC Display for Conference Champion Plaques 95.00
Scott Wagner Official 75.00
Atlantic Bottling Company MS Concessions 231.33
Cardmember Service Membership Renweal (NASSP) 383.98
Center Sports INC. Scorebooks
19.00
HMS ATHLETIC BOOSTERS Memberhship transfer 50.00
J.W. Pepper & Son Inc Music Materials for Honor / OPUS 3.00
Jackie’s Floral Center Senior Night VB 30.00
Sanborn Foods MS Concessions / PBIS 289.49
Sioux City Community Schools – North High Registration Fee Bands
108.00
Trophies Plus INC Trphies / Medals 377.41
Dashr Football Laser System
3115.00
Account Total: 14,291.45
33/36 – CAPITAL PROJECTS/PPEL
Apptegy, Inc. Website Contract Renewal 8,614.51
Gordon Flesch Co Inc Copier Lease 2,217.12
Trane Technologies HVAC Repairs 2,751.00
EnCompass Network Support
5082.00
Time Clock Plus Annual Time Clock System 2544.64
Account Total: 21,209.27

61 – Nutrition Fund
C&D Refrigeration Co Repairs to Freezers 592.00
Casey’s Bakery Bread 660.84
East Side Jersey Dairy ES Milk
1,097.95
Martin Bros. Purchased Food
4,616.06
Casey’s Bakery Bread 951.39
East Side Jersey Dairy ES Milk
2,507.75
Fiesta Foods Purchased Food
44.32
HMS General Account Transfer – Registration Fee 45.50
Martin Bros. Purchased Food
20,482.86
Cardmember Service Training
129.47
Casey’s Bakery Bread 519.03
East Side Jersey Dairy ES Milk
1176.10
Fiesta Foods Purchased Food
8.97
Martin Bros. Purchased Food
4871.93
Menards – Spencer Repairs
9.98
Sanborn Foods Purchased Food
50.29
Account Total: 37,764.44