1. Call to Order
   1.1.1 The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on February 17, 2025 at 5:00 pm.
2. Determine a Quorum
   2.1.1 Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
   2.1.2 Members Absent: None
   2.1.3 Others Present: Patrick Carlin, Emma Hamrick, Jeremy Niichel, Ashley Benz, Blake Wendt, and Nick Pedley
3. Adopt Agenda
   3.1.1 Motioned by: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried
4. Approve Minutes
   4.1.1 Motioned by: McCarter, Seconded By: Lyman, AYES: All. Motion Carried
5. Receive Visitors and Visitor Comments: None.
   5.1.1
6. Discussion/Information Items
   6.1 Daktronics Update – Update on progress. Discussion was had.
   6.2 Public Hearing 2025-2026 School Calendar –

• Motion to Open Public Hearing by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried. Public Hearing Open.
• No questions or comments received.
• Motion to Close Public Hearing by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried. Public Hearing Closed.

1. Action Items
   7.1 Approve Budget Guarantee–

• Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
  7.2 Approve Open Enrollments– 1 in and 4 out.
• Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
  7.3 Approve Fundraiser Requests – The district has 4 fundraiser requests, 1 grant request and 0 donation.
• Motioned by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried
  7.4 Approve 2025-2026 Certified Staff Agreement–
• Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
  7.5 Approve 2025-2026 School Calendar –
• Motioned by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried
  7.6 Approve Infinite Campus –
• Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
  7.7 Approve Board Policy 605.3R1–
• Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
  7.8 Approve School Logo Use –
• Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
  7.9 Approve Northwestern Student Teaching Agreement –
• Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
  7.10 Approve FY 26 Surplus Levy –
• Roll Call was Taken. Vollink – AYES, Lyman – AYES, Stoltz – AYES, Van Es – AYES, McCarter – AYES

1. Bills and Claims
   8.1.1 Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
2. Financial Reports
   9.1 Payroll
   9.2 Cash/Receipt Listing
   9.3 Activity Fund
   9.4 Cash Summary
   9.4.1 Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
3. Transportation Report
   10.1.1 Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
4. Principal Reports
   11.1 Elementary Reported by Ashley Benz
   11.2 Middle School Reported by Heidi Douma
   11.3 High School Reported by Blake Wendt
5. Personnel
   12.1 Resignations/Retirements
   12.1.1 12.1.1 7/8 Math Teacher – Beth Letien
   12.1.2 12.1.2 9-12 Principal – Blake Wendt
   12.1.3 12.1.3 HS Math Teacher – Nichole Schuppan
   12.1.4 12.1.4 JH Girls Basketball Coach – Nichole Schuppan

• Motion to approve all resignations/retirements by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
  12.2 Contracts
  12.2.1 12.2.1 JH Assistant Track Coach – Lyndsey Mosier
• Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
  12.2.2 12.2.2 7/8 Math Teacher – Morgan Keene
• Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried

1. Superintendent Report
   13.1.1 Mr. Carlin presented on the current status and happenings at the district
2. Adjourn Regular Meeting
   14.1.1 Vollink declared the regular meeting of HMS Board of Directors adjourned at 5:21 pm.
   These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
   Attest:
   Scott Vollink Emma Hamrick
   Board President Board Secretary
   Hartley-Melvin-Sanborn CSD Hartley-Melvin-Sanborn CSD
   10 – GENERAL FUND
   610 DEPOT Parts for Green Van 140.73
   Amazon.Com Office Supplies / Classroom Supplies / Sped Supplies 343.81
   Benchmark Products Inc Cleaning Supplies 875.36
   Bomgaars Tools 21.98
   Buena Vista University TPRA Spring 25 2,099.00
   Cardmember Service Postage for Business Office 73.00
   Children’s Home Sped Level 2 Ind Cost 2,724.44
   City of Hartley Utilities 10,909.02
   Claim Aid Claim Aid Fees 554.36
   Clay Central/Everly CSD Shared Nurse 10,527.89
   The Community Agency Telephone / Fiber 487.73
   Cooperative Farmers Elevator Maintance Supplies 7.09
   Crisis Prevention Institute CPI Workbooks 317.90
   Kristi Daggett Mileage Reimb
   81.00
   Don’s Auto Service Alternator and Battery 703.80
   KATHERINE FRANCIS Mileage Reimb. 94.50
   Katie Ginger Tumbling Overpayment 2.50
   H2I Group Maintance Supplies
   180.00
   GATE CASH Interfund Loan Pymt
   100.00
   HMS Building Project Account Bond 2018 Interfund Loan Pymt
   5,000.00
   H-M-S Nutrition Fund Interfund Loan Pymt 3,187.43
   HMS PPEL Interfund Loan Pymt
   111,531.27
   IA Assoc Of School Business Officials Spring Conference 245.00
   Brittany Johnson Mileage Reimb.
   40.50
   KLETT WORLD LANGUAGES, INC. Spanish Textbooks / Workbooks 5,736.00
   Menards – Spencer Maintance Supplies 46.68
   Nolte, Cornman & Johnson P.C. FY24 40% Audit Fees 4,360.00
   North Central International Inc Fuel Filters for Buses 191.35
   Okoboji Community Schools Open Enrollment Tuition 2,880.52
   One Source Background checks
   50.00
   P & S Electric LLC Maintance Repair 121.60
   ProChem Dynamics LLC Cleaning Supplies 276.10
   Raveling, Inc. Ind Tech Steel
   114.75
   Ron Drenkow Motors Van Alignment 96.25
   Sanborn Foods Science Supplies
   55.27
   Sanborn Municipal Utilities Utilities 5,824.86
   School Bus Sales Parts for Bus
   101.99
   Sheldon Community School Sped Level 2 Transporation 3,500.00
   Shred it Shredding Services
   103.34
   Sibley-Ocheyedan Comm School Open Enrollment Tuition
   53,203.68
   Robin Sindt Mileage Reimb..139.50
   Staples Office Supplies 254.18
   WEX Bank Fuel for Vehicles
   1,747.06
   Andrew Yenzer Mileage Reimb.
   63.00
   610 DEPOT Bus Repairs 232.08
   Alpha Wireless Communications CO Radio Payment 49.07
   Amazon.Com Sped Supplies / Art Supplies / Bus Supplies 286.87
   Brommer Sanitation Inc Garbage Removal 685.00
   CAM Community School District Open Enrollment Tuition
   31,216.69
   Children’s Home Sped Level 2 Ind Cost 3,531.24
   Claim Aid Claim Aid Fees 286.40
   Cooperative Energy Co Diesel for Buses 5,806.24
   Copper Cottage Plbg & Htg HS Boiler Repair 180.00
   Crisis Prevention Institute CPI Workbooks 12.00
   DORSEY & WHITNEY LLP IRS Response Help Bond Audit 1,780.30
   SAMANTHA DOWD OE Trans Asst 1,078.50
   Fiesta Foods FCS Food 157.65
   Hartley Chamber Of Commerce Chamber Dues 200.00
   Iowa Communications Network Telephone 61.05
   Iowa Department of Human Services Medicaid – State Share 2,773.53
   Iowa Lakes Community College Sped Tuition Comm. College….7,940.00
   Jostens Neff Dipolma Covers / Shipping 716.80
   Nicole Lewis Mileage Reimb. 67.50
   Marcus News Inc. Publications
   121.07
   Menards – Spencer TAG Supplies
   68.47
   MOC-Floyd Valley CSD Open Enrollment Sped Billing 1,996.80
   Northwest Iowa Sprinkler Equipment Repair 984.52
   Orkin – Sioux City, IA Pest Control
   96.00
   The Press Inc Publications ..224.08
   Sanborn Foods MS Science Supplies 8.50
   Sanborn Municipal Utilities Shared Resource Officer 2,500.00
   Sheldon Community School Open Enrollment Sped Billing…19,712.06
   Shred it Shredding Services ..77.84
   Spencer Hospital Drug Testing
   118.89
   University of Minnesota PBIS Manuals 55.00
   Verizon Wireless Hotspots 120.03
   TOTAL 312,258.62
   21 – ACTIVITY FUND
   Brett Johnson Official 135.00
   Joel Kraayenbrink Official 135.00
   Blake Reinke Official 135.00
   Joel Bousema Official 135.00
   Rob Cunningham Official 135.00
   Van Roekel Keaton Official..135.00
   Nathan Schreur Official 85.00
   Scott Wagner Official 85.00
   Mike Wedge Official 85.00
   JACKSON BANWART Official
   75.00
   Nathan Schreur Official 75.00
   MARK FUHRMAN Official 75.00
   Nathan Schreur Official 75.00
   Heather Keizer Official 75.00
   Nathan Schreur Official 75.00
   Nathan Schreur Official 75.00
   Scott Wagner Official 75.00
   Tyler Reck Official 100.00
   Matt Reineke Official 100.00
   Heather Keizer Official 75.00
   Nathan Schreur Official 75.00
   4 Seasons Fund Raising FFA Fruit 23,334.65
   Amazon.Com All Athletics Expense 117.99
   Atlantic Bottling Company HS Vending / Ms Concessions 419.42
   Cardmember Service Livestock Judging / Speech 152.72
   Tyler Horkey Official 135.00
   Iowa High School Music Association Jazz Choir Contest 275.00
   J.W. Pepper & Son Inc Music for Jazz Choir / Feb Concert 170.51
   ADAM KELLENBERGE Official
   135.00
   Know Your Golf Rules Golf Rules Bag Tags 131.21
   Lemars Community Schools Bowling Tourn 50.00
   LIVESTOCKJUDGING FFA Livestock Judging Training 300.00
   Allen Van Beek Official 85.00
   JAKE WOLF Official 135.00
   Amazon.Com Baseball / Softball Supplies 119.94
   Cardmember Service Honor Band Hotel / Travel 224.25
   Center Sports INC. BB Scorebooks / Mat Tape 202.00
   Fiesta Foods Music Booster Brownies (Reimb) 23.48
   J.W. Pepper & Son Inc Honor Chior Music / Shipping 219.99
   Blake Reinke Official 135.00
   Sanborn Foods PBIS Student of the Month / MS Concessions Stand Supplies 242.96
   TOTAL 28,624.12
   33/36 – CAPITAL PROJECTS/PPEL
   Gordon Flesch Co Inc Copier Lease 2,217.12
   Larson Truck Repair, Inc. Bus Repair 5,606.02
   Suter HW Error Code / Repair
   775.00
   Copper Cottage Plbg & Htg Yearly Maintenance on Boilers 2,950.10
   EnCompass Newtowrk Support
   1,694.00
   TOTAL 13,242.24

61 – NUTRITION FUND
Casey’s Bakery Bread 450.57
East Side Jersey Dairy ES Milk
1,015.41
Fiesta Foods Purchased Food
18.56
Martin Bros. Purchased Food
6,169.43
Casey’s Bakery Bread 882.96
East Side Jersey Dairy ES Milk
1,973.80
Fiesta Foods Purchased Food
87.73
JESS Food Service Equpment Repair on Kitchen Equip 960.00
Martin Bros. Purchased Food
10,667.91
Sanborn Foods Purchased Food
86.10
Casey’s Bakery Bread 385.56
East Side Jersey Dairy ES Milk
1,046.66
Martin Bros. Purchased Food
6,574.75
Menards – Spencer Sink Repair in Kitchen 5.98
TOTAL 30,325.42
ALREADY PAID
Published in the Sanborn Pioneer on February 27.