The Sanborn City Council met in regular session Monday, March 10, in the Donald Kroese Council Chambers. Mayor Randy Lyman called the meeting to order at 5:00 p.m. with the following Council Members present: Jerry Back, Kevin Groendyke, Larry Reitsma, Brian Visser, and Aaron Wiekamp. Others present: Doug Elgersma, Mikayla Howe, Kevin Koerselman, Melissa Michaels, Brianne Miller, Leah Postma, Wendy Reed, Adam Roelfs, Nga Thiel, Dan Verrips, and Jim Zeutenhorst.
Motion Groendyke, seconded by Wiekamp, to approve the agenda. Roll call was taken. Roll call: Ayes 5 /Nays 0
Melissa Michaels and members of the Sanborn Daycare Board, for Kids Express Daycare, introduced themselves and shared updates on the center relocation project; fundraising, project costs, timeline. Additional funds are still needed to qualify with matching local support to apply for the State of Iowa Community Development Block Grant. Doug Elgersma and Kevin Koerselman on behalf of the Sanborn golf and country club took time to discuss the ideas for the upcoming season, with a lengthy discussion on budgeting and financials. Dan Verrips wished to share of and invite the public to Yesterday’s Memories on April 4th at 5:30pm when State of Iowa Auditor, Rob Sand, visits Sanborn.
A motion was made by Back to approve the consent agenda. Motion seconded by Groendyke. The following consent agenda items were approved: a. Approve minutes of February 10 meeting b. Approve March Bills c. Liquor License Application: Top of Iowa Lucky Wife, Railroad Days July 2025 Roll call: Ayes 5 /Nays 0. Zeutenhorst provided council with the FY26 city budget projections: increased tax levy to cover property and liability insurance, along with increases to payroll taxes and benefits. Lots of emphasis on replenishing and protecting the General Fund. Motion made by Groendyke, seconded by Visser to set the Public Hearing for the FY26 Proposed Tax Levy Rate for Monday, March 24 at 5:00pm. Vote results: Ayes 5 /Nays 0
Clerk Reed explained an error found after the last ordinance amendment, natural gas rates, and presented the corrections for adoption. Councilmember Visser introduced Ordinance #235 entitled “AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SANBORION, IOWA 2000, BY AMENDING PROVISION PERTAINING TO CHAPTER 110.02 NATURAL GAS RULES AND REGULATIONS”. Motion seconded by Wiekamp. Upon the roll being called, the following named members of the council voted: AYES: Back, Groendyke, Reitsma, Visser, and Wiekamp. NAYS: None. Motion carried 5-0. Back motioned to waive the requirement that the ordinance be considered at three separate readings. Councilmember Groendyke seconded the motion. Upon the roll being called, the following named members of the council voted: AYES: Back, Groendyke, Reitsma, Visser, and Wiekamp. NAYS: None. Motion carried 5-0. Mayor declared that the motion to waive the requirement that the ordinance be considered at three readings has been passed by a vote of not less than three-fourths of the council. Councilmember Back then moved that the proposed ordinance be adopted. Councilmember Groendyke seconded the motion to adopt, and upon the roll being called, the following named members of the council voted: AYES: Back, Groendyke, Reitsma, Visser, and Wiekamp NAYES: None. Motion carried 5-0.
Councilmember Visser introduced Ordinance #235 entitled “AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SANBORION, IOWA 2000, BY AMENDING PROVISION PERTAINING TO CHAPTER 110.04 NATURAL GAS UTILITY RATES”. Motion seconded by Wiekamp. Upon the roll being called, the following named members of the council voted: AYES: Back, Groendyke, Reitsma, Visser, and Wiekamp. NAYS: None. Motion carried 5-0. Back motioned to waive the requirement that the ordinance be considered at three separate readings. Councilmember Groendyke seconded the motion. Upon the roll being called, the following named members of the council voted: AYES: Back, Groendyke, Reitsma, Visser, and Wiekamp. NAYS: None. Motion carried 5-0. Mayor declared that the motion to waive the requirement that the ordinance be considered at three readings has been passed by a vote of not less than three-fourths of the council. Councilmember Back then moved that the proposed ordinance be adopted. Councilmember Groendyke seconded the motion to adopt, and upon the roll being called, the following named members of the council voted: AYES: Back, Groendyke, Reitsma, Visser, and Wiekamp NAYES: None. Motion carried 5-0.
Motion by Groendyke, seconded by Reitsma, to approve Resolution #2025-04 Establishing the City of Sanborn Schedule of Fees: Amending 2025 camping rates, utility service connection and deposit rates, and cemetery fees. Votes results: Ayes 5 /Nays 0
No action taken on the Catholic Church topic; discussion had regarding current establishments in town that function as meeting rooms and “community centers.” Zeutenhorst shared of a citizen concern along 1st Street and truck parking restrictions, no action taken. Other administrator report business included legislative changes and bills on the floor of the house and senate.
New business: Sanborn Spring Clean-up Days will be Wednesday, May 7, and Saturday May 10. Information will be sent with utility bills as usual.
There being no further business to come before the Council, Motion Groendyke, seconded by Wiekamp to adjourn at 8:27p.m. The next regularly scheduled meeting will take place on Monday, April 14, 2025, at 5:00p.m. in the Council Chambers at City Hall. Roll call was taken. Vote results: Ayes 5 /Nays 0
Attest:Randy Lyman
Mayor
Wendy Reed
City Clerk
A&M Laundry Shop Towel Service
$55.10
A.H. Hermel Co Breakroom Supplies $44.00
Access Systems Copier lease
$790.12
ACCO WT Chlorine $2,470.80
Alpha Wireless FD Radio
$1,075.00
Associated Computer Systems AMP Licensing/Serenity Dues/Office 365
$2,795.75
AT&T Mobility Fire/Amb Tablets (Feb) $155.89
AXA Retirement ER Contribution
$100.00
Baker & Taylor Books LIB Books
$555.49
Belson Outdoors PARK benches
$1,924.09
Boer & Sons Inc WT gravel
$512.27
BPA COBRA $11.06
Brommer Sanitation Monthly Garbage/REC $10,437.75
Cengage Learning Inc LIB Books
$134.95
City of Sheldon Ambulance calls
$3,500.00
Clayton Energy Corp Gas Commodity $109,490.61
Core & Main WT repair clamp, meter cplg $786.73
Custom Truck 2017 Freightliner
$94,000.00
Critical Hire PD Interview $150.00
D&K Door WT door repair
$1,824.00
Dekoter, Thole, Dawson, Rockman, Krikke Legal $25,385.82
DGR Engineering Engineering
$2,650.50
Don’s Auto Service PD Service, ST batter $304.45
Equitable Life Insurance Insurance Premiums $718.85
Farmers Market WT main repair
$1,372.50
Foundation Analytical Lab Testing
$1,449.50
Fred’s Plumbing & Heating LIB boiler repair $319.18
Grainger WWTP electric heater
$2,051.45
HSA Contributions HSA Contributions $883.00
IA Dept of Revenue Sales/Excise Tax $9,602.77
IA Law Enforcement Academy MMPI Evaluation $150.00
IAMU 2025-26 Gas Member Dues
$2,836.00
IMFOA Benefitted Membership
$50.00
Iowa Information Advertising
$169.00
Iowa One Call Locates $4,520.00
Iowa Regulatory Licensing POOL 2025 Renewal registration $70.00
IPERS IPERS $6,336.38
Jack’s Uniform PD belt $53.95
JCL Solutions LIB cleaning supplies $199.07
JElectric WWPT heater installation
$2,322.89
L-Tron Corp PD imaging scanner & microphone $414.00
Lerner Publishing Group LIB Books
$57.48
Marcus News Publications
$139.10
Mastercard LIB program supplies, Pioneer renewal $154.12
MidAmerican Energy Border Station Utilities $12.93
Motorola Solutions, Inc PD Videomanager cloud storage $5,712.50
Municipal Supply WT repair clamp
$234.16
Napa – 610 Depot City Charge/SGCC Charge $944.02
NET Settlement CC Processing Fees $249.52
NW IA League of Cities 25-26 League Dues $25.00
O’Brien Co Abstract Abstract
$985.00
O’Brien Co Clerk of Court Fees
$11.00
Office Elements Office supplies
$77.11
One Office Solutions Office Supplies $135.00
Payroll Taxes FICA/Medicare
$5,329.45
P&K Pest Control WTP/Cabin/SGCC $200.00
Paradigm Alliance, Inc GAS 2025 Spring LDC Public Awareness
$1,225.00
Pearce, Emily Reimbursement: LIB Program Supplies $85.16
Petty Cash Postage/SD Card
$62.79
Pitney Bowes Postage Meter refill/lease $728.24
Plumbing & Heating Wholesale GAS Steel pipe $116.93
Police Legal Sciences, Inc PD Training materials $380.00
Raveling, Inc ST REC tube $19.50
Rogers, Eric Reimbursement: clothing allow $181.89
Sanborn Foods WWTP lab supplies $26.58
Sanborn Municipal Util. Utilities
$35,634.36
Sanborn Propane City Bulk Fuel
$1,942.96
Saveco North America WWTP brush kit $2,757.61
Schmidt, George Reimbursement: clothing allow $155.00
Simmering-Cory, Inc Gas Ordinance $253.00
Standards & Associates PD testing forms $85.50
SuperHiTech LIB firewall renewal
$374.99
TCA Phone/Int $1,223.03
Titan Machinery ST payloader pivot
$35.75
Toro Monthly Maintenance Contract $242.00
Utility Equip Co WTP repair clamp
$164.85
Unity Point – OCC Med GAS safety
$168.00
Verizon Wireless GIS Line/PD Jetpacks/Mike D.Cell $233.94
VISA Fire equipment/PD training/Office Equip, supplies/clothing allow
$1,575.08
Visser Gravel WT road gravel
$133.11
Wellmark Insurance Premiums
$16,405.52
Ziegler Co ST payloader repairs
$95.91
Totals: $371,246.01
Published in the Sanborn Pioneer on March 20.