Hartley-Melvin-Sanborn Community School District Board of Directors Meeting – Superintendents Supplemental Agenda Report – April 21, 2025
Hartley-Melvin-Sanborn Community School District Board of Directors Meeting – Superintendents Supplemental Agenda Report
April 21, 2025
Place: HMS HS Media Center
- Call to Order
a. The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on April 21, 2025 at 6:30 pm. - Determine a Quorum
a. Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
b. Members Absent: None
c. Others Present: Patrick Carlin, Emma Hamrick, Ashely Benz, Heidi Douma, Blake Wendt, Jeremy Niichel, Mark Petersen, Mike Petersen, and Tenee Jessen - Adopt Agenda
a. Motioned by: McCarter Seconded by: Stoltz Ayes: All. Motion Carried - Approve Minutes
a. Motioned by: Lyman Seconded by: Van Es Ayes: All. Motion Carried - Receive Visitors and Visitor Comments: None
- Discussion/Information Items
a. 6.1 Open Public Hearing #2 for Fiscal Year 25-26 – Motion to Open Public Hearing by: Stoltz Seconded by: McCarter Ayes: All. Public Hearing Open.
b. No questions or comments received.
c. Motion to Close Public Hearing by: Lyman Seconded by: McCarter Ayes: All. Public Hearing Closed.
d. 6.2 WEC Admission Cost/Cashless Entry
i. Discussion was had about WEC raising admission to $7.00 presented by Mark Petersen.
e. 6.3 Wrestling Program Overview
i. Mr. Peterson shared information about wrestling program. - Action Items
a. 7.1 Approve 2025-2026 Certified Budget
i. Motioned by: Lyman Seconded by: Stoltz Ayes: All. Motion Carried
b. 7.2 Approve Open Enrollments 0 in and 3out
i. Motioned by: McCarter Seconded by: Van Es Ayes: All. Motion Carried
c. 7.3 Approve Fundraiser Requests – The district has 5 fundraiser requests and 0 donation
i. Motioned by: Van Es Seconded by: Stoltz Ayes: All. Motion Carried
d. 7.4 Approve Morningside Student Teaching Agreement
i. Motioned by: Lyman Seconded by: Stoltz Ayes: All. Motion Carried
e. 7.5 Approve Boys/Girls Wrestling Agreement – Continuation with Okoboji
i. Motioned by: McCarter Seconded by: Van Es Ayes: All. Motion Carried
f. 7.6 Approve Out of State Travel
i. Motioned by: Van Es Seconded by: Stoltz Ayes: All. Motion Carried
g. 7.7 Approve Video Board Purchase
i. Motioned by: McCarter Seconded by: Lyman Ayes: All. Motion Carried
h. 7.8 Approve Video Board/Play Clock Location
i. Motioned by: McCarter Seconded by: Lyman Ayes: All. Motion Carried
ii.
i. 7.9 Approve Swim Agreement – Continuation with Spencer
i. Motioned by: Van Es Seconded by: Stoltz Ayes: All. Motion Carried - Bills and Claims
a. Motioned by: McCarter Seconded by: Stoltz Ayes: All. Motion Carried - Financial Reports
a. 9.1 Payroll
b. 9.2 Cash/Receipt Listing
c. 9.3 Activity Fund
d. 9.4 Cash Summary
i. Motioned by: Stoltz Seconded by: Van Es Ayes: All. Motion Carried - Transportation Report
a. Motioned by: Lyman Seconded by: McCarter Ayes: All. Motion Carried - Principal Reports
a. 11.1 Elementary reported by Ashley Benz
b. 11.2 Middle School reported by Heidi Douma
c. 11.3 High School reported by Blake Wendt - Personnel
a. 12.1 Resignations/Retirements
i. 12.1.1 MS English Teacher – Angie Mayer
ii. 12.1.2 MS/JH Special Education Teacher – Carly Ward
iii. 12.1.3 HS Assistant Football Coach – Jaden Kleinhesslink
iv. 12.1.4 MS Custodian/Bus Driver – Steve Varner
v. 12.1.5 HS Bowling Coach – Julia Meyer
vi. 12.1.6 MS Associate – Lyndsey Moser
vii. 12.1.7 HS Social Studies Teacher – Julia Storm
viii. 12.1.8 HS Assistant Track Coach – Julia Storm
ix. 12.1.9 HS Assistant Volleyball Coach – Julia Storm
x. 12.1.10 ES Music Teacher/Band – Nicole Lewis
xi. 12.1.11 HS Business Teacher – Angela Berg
xii. Motion to approve all resignations by: Stoltz Seconded by: Van Es Ayes: All. Motion Carried
b. 12.2 Contracts
i. 12.2.1 Bus Driver/Associate/Interpreter – Miosotis Chedda (Mio)
ii. Motioned by: McCarter Seconded by: Lyman Ayes: All. Motion Carried
iii. 12.2.2 ES Teacher (coach) – Maggie Domek
iv. Motioned by: Stoltz Seconded by: Van Es Ayes: All. Motion Carried
v. 12.2.3 MS English Teacher (coach) – Cassidy Feenstra
vi. Motioned by: Lyman Seconded by: McCarter Ayes: All. Motion Carried
vii. 12.2.4 TAG Teacher – Lindsy Holst
viii. Motioned by: Van Es Seconded by: Stoltz Ayes: All. Motion Carried
ix. 12.2.5 ES Special Education Teacher – Audrey Case
x. Motioned by: McCarter Seconded by: Van Es Ayes: All. Motion Carried
xi. 12.2.6 HS Administrative Assistant – Angie Mayer
xii. Motioned by: Lyman Seconded by: Stoltz Ayes: All. Motion Carried
xiii.
xiv. 12.2.7 HS Social Studies Teacher – Jeremiah Delzer
xv. Motioned by: Van Es Seconded by: Lyman Ayes: All. Motion Carried
xvi. 12.2.8 ES Music Teacher/Band – Katelyn Plucker .
xvii. Motioned by: Stoltz Seconded by: Van Es Ayes: All. Motion Carried
xviii. 12.2.9 JH Girls Basketball Coach – Morgan Keene
xix. Motioned by: McCarter Seconded by: Lyman Ayes: All. Motion Carried
xx. 12.2.10 HS Business Teacher – Devyn Briggs
xxi. Motioned by: Stoltz Seconded by: Van Es Ayes: All. Motion Carried
xxii. 12.2.11 Custodian/Bus Driver – Nathan Strohman
xxiii. Motioned by: Lyman Seconded by: McCarter Ayes: All. Motion Carried
xxiv. 12.2.12 HS Cheer Coach – Tricia Vial
xxv. Motioned by: Van Es Seconded by: Stoltz Ayes: All. Motion Carried - Superintendent Report
a. Mr. Carlin presented on the current status and happenings at the district. - Adjourn Regular Meeting
a. Vollink declared the regular meeting of the HMS Board of Directs Adjourned at 7:20 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emma Hamrick
Board Secretary
Hartley-Melvin-Sanborn CSD
10 – GENERAL FUND
610 DEPOT Maintance / Bus repair 123.21
Alpha Wireless Communications CO New Bus Radio 495.29
Amazon.ComInd Tech / ES Concert Décor 209.97
Automatic Building Controls Semi – Annual Check 1,107.40
BanKoe Companies Inc Onsite Service Work 307.82
Cardmember Service Teacher Apperciation 1,800.00
City of Hartley Utilities 9,829.32
Claim Aid Fees 79.26
Cooperative Farmers Elevator Maintance Supplies 17.45
FRED’S PLUMBING & HEATING, INC Valve Repair 293.46
Hartley Auto Supply Diesel Treatment 72.32
Iowa Testing Programs ISASP Testing (First Invoice) 1,676.00
Marx Truck Trailer Sales, Inc. New Plow Blade 364.88
Menards – Spencer Brooms for Buses 29.93
JENNY MORATAYA Interpreter for Conferences 123.75
North Central International Inc Valve for Bus #23 878.94
P & S Electric LLC Kitchen Fan MS 94.60
ProChem Dynamics LLC Maintance Supplies 1,178.32
Shred it Shredding Services
77.84
Upper Des Moines Opportunity Head Start Teacher / Assoc 1,502.84
Verizon Wireless Hot Spots
120.03
610 DEPOT Maintance Parts / Ind Tech Supplies 53.34
Amazon.Com Office Supplies / District Gifts / Maintance Supplies / SPED Supplies 1,862.52
Brommer Sanitation Inc Garbage Removal 605.35
Cardmember Service TLC Meal / State Science Fair Meals & Hotels 2,463.63
Children’s Home SPED Level 2 Ind Cost 3,133.68
Clay Central/Everly CSD 24-25 Q3 Shared Nurse 9,452.71
The Community Agency Telephone / Fiber Lease 487.73
Cooperative Energy Co Tire Repair / Bus Fuel 6,134.96
Cooperative Farmers Elevator Maintance Parts 3.28
Kristi Daggett Mileage 117.00
Demco Laminate, tape & labels for Books 135.00
Department of Education Inspections 950.00
Dickinson County Conservation Pre-K Field Trip 59.00
Fiesta Foods Baord Wters / FCS Food / District Supplies 298.46
Iowa Communications Network Telephone 63.14
J.W. Pepper & Son Inc Spring / Winter Music 60.09
Brittany Johnson Mileage 40.50
Nicole Lewis Mileage 144.00
Marcus News Inc. Publication
130.00
JENNY MORATAYA Interpreter for Conferences 15.00
Northwest Iowa Com College Bus Driver Training 220.00
Okoboji Community Schools Shared Coaching 24-25 3,619.65
One Source Background Checks
45.00
Orkin – Sioux City, IA Pest Control 96.00
The Press Inc Publication 341.72
Sanborn Foods Science Supplies
24.74
Sanborn Municipal Utilities Utilities 3,852.27
THE SEWER DOCTORS, LLC High School Drain Fix 180.00
Robin Sindt Mileage 198.00
Staples Office Supplies 49.61
WEX Bank Fuel for Vehicles
1,604.88
C&BOperations LLC Maintance Supplies 255.57
Cooperative Farmers Elevator Maintance Supplies 8.58
Don’s Auto Service Vehicle Repair / Tire Repair 196.00
H-M-S Nutrition Fund Transfer
170.00
KULLY SUPPLY, INC Maintance Supplies 148.68
Larson Truck Repair, Inc. Bus Repair 61,377.27
21 – ACTIVITY FUND
Amazon.Com Prom 1,833.39
Atlantic Bottling Company Vending 190.76
Cardmember Service Honor Chior Reg 112.00
Center Sports INC. Baseball / Softball Supplies 264.00
Champion Teamwear AR Cheer Uniforms 147.98
Cherokee Community School Track Signs 160.00
Iowa High School Music Association Registration Fee 120.00
Jones School Supply Company Inc. Graduation Supplies 296.50
Mill Creek, Inc. Softball Jackets – Reimb 680.00
4 Seasons Fund Raising FFA Fruit 706.85
Amazon.Com Prom Décor..239.30
Anderson’s School Event Prom Décor 1,750.10
Jill Bavier Accompanying Rate
75.00
Dennis Becker JV/V BB 140.00
Cardmember Service Hotel for AD Conference 391.59
Complete Weddings Prom DJ
435.27
OLIVER DENNEY JV/V BB
140.00
Fiesta Foods FFA Breakfast / All Athletics 78.92
Hauff Mid America Sports Track Supplies 469.00
INVENTORY TRADING COMPANY Softball Jackets – Reimb
680.00
Iowa High School Music Association Registration Fee 265.00
Little Internationals – SDSU Registration Fee 170.00
Mid-Bell Music, Inc Trombone Repair 114.60
Mill Creek, Inc. Softball Camp Shirts 553.26
Lavila Nelson Judging 160.00
South O’Brien CSD Entry Fee
200.00
Trinity Christian School War Eagle Academic Banquet 75.00
Unity Christian High School Entry Fee 240.00
Walsworth Yearbook 3,671.56
Amazon.Com Prom Décor..269.10
MOC-Floyd Valley CSD Entry Fee
200.00
National FFA Organization FFA Supplies 319.00
Party Fun Rental LLC ES Year End Inflatables 938.00
16,086.18
3336 – PPEL FUND
EnCompass Network Support
1,694.00
Trane Technologies HVAC System 20,416.00
Larson Truck Repair, Inc. Bus Repairs 19,067.12
41,177.12 61 – NUTRITION FUND
Casey’s Bakery Bread 591.65
East Side Jersey Dairy ES Milk
1,867.65
Fiesta Foods Purchased Food
21.80
Martin Bros. Purchased Food
12,337.35
Sanborn Foods Purchased Food
18.58
Cardmember Service Food Saftey Course 69.99
Casey’s Bakery Bread 916.68
East Side Jersey Dairy ES Milk
2,029.65
Martin Bros. Purchased Food
14,180.55
Casey’s Bakery Bread 244.50
East Side Jersey Dairy ES Milk
1,082.11
Fiesta Foods Purchased Food
7.88
Martin Bros. Purchased Food
3,029.15
36,397.54
Published in the Sanborn Pioneer on May 1.