May 19, 2025
Place: HMS HS Media Center

1. Call to Order
   a. The Board of Directors of the HMS Community School District met in regular session at Hartley-Melvin-Sanborn High School Media Center, on May 19, 2025 at 6:30 pm
2. Determine a Quorum
   a. Members Present: Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
   b. Members Absent: Scott Vollink
   c. Others Present: Patrick Carlin, Emma Hamrick, Ashley Benz, Heidi Douma, Blake Wendt, Mike Petersen, and Tenee Jessen
3. Adopt Agenda
   a. Motioned By: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried
4. Approve Minutes
   a. Motioned By: Lyman, Seconded By: Stoltz, AYES: All. Motion Carried
5. Receive Visitors and Visitor Comments: None.
6. Discussion/Information Items
   a. 6.1 Board Appreciation Month
   i. Happy Board Appreciation Month
   b. 6.2 Video board/Play Clock Locations
   i. Building Committee shared suggested location.
   c. 6.3 Storm Protection Fund
   i. Mr. Carlin shared about the fund and discussion was had.
7. Action Items
   a. 7.1 Approve NCC MOU
   i. Motioned By: Lyman, Seconded By: Van Es, AYES: All. Motion Carried
   b. 7.2 Approve Open Enrollments – 2 in and 1 out.
   i. Motioned By: Van Es, Seconded By: Stoltz, AYES: All. Motion Carried
   c. 7.3 Approve Fundraiser Requests – The district has 2 fundraiser requests and 0 donation
   i. Motioned By: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried
   d. 7.4 Approve SD Lining Solutions Estimate
   i. Motioned By: Lyman, Seconded By: Stoltz, AYES: All. Motion Carried
   e. 7.5 Approve Shared Librarian Agreement with Rock Valley
   i. Motioned By: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried
   f. 7.6 Approve TLC Positions
   i. Motioned By: Lyman, Seconded By: Stoltz, AYES: All. Motion Carried
   g. 7.7 Approve Graduates
   i. Motioned By: Van Es, Seconded By: Stoltz, AYES: All. Motion Carried
   h. 7.8 Approve Iowa Local Government Risk Pool Commission Program Agreement
   i. Motioned By: Lyman, Seconded By: Van Es, AYES: All. Motion Carried
   7.9 Approve 2024-2025 School Calendar – This calendar reflects the waiving of the last student day. The state requires 1080 hours and HMS will meet threshold before the last day. Removing last day will not cause HMS to not meet state requirements.
   ii. Motioned By: Lyman, Seconded By: Stoltz, AYES: All. Motion Carried
8. Bills and Claims
   a. Motioned By: Lyman, Seconded By: Stoltz, AYES: All. Motion Carried
   b.
9. Financial Reports
   a. 9.1 Payroll
   b. 9.2 Cash/Receipt Listing
   c. 9.3 Activity Fund
   d. 9.4 Cash Summary
   i. Motioned By: Van Es, Seconded By: Lyman, AYES: All. Motion Carried
10. Transportation Report
    a. Motioned By: Lyman, Seconded By: Van Es, AYES: All. Motion Carried
11. Principal Reports
    a. 11.1 Elementary reported by Ashley Benz
    b. 11.2 Middle School reported by Heidi Douma
    c. 11.3 High School reported by Blake Wendt
12. Personnel
    a. 12.1 Resignations/Retirements
    i. 12.1.1 ES Associate – Natasha Schirmer
    ii. 12.1.2 ES Associate – Madison Jungers
    iii. 12.1.3 MS Social Studies Teacher – McKenna Massman
    iv. 12.1.4 Night Time Custodian – Brett Iverson
13. Motion to approve all resignations/retirements By: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried
    b. 12.2 Contracts
    i. 12.2.1 MS Special Education Teacher – Natasha Schirmer
14. Motioned By: Lyman, Seconded By: Van Es, AYES: All. Motion Carried
    ii. 12.2.2 PT Night Time Custodian – Ben Essing
15. Motioned By: Stoltz, Seconded By: Lyman, AYES: All. Motion Carried
    iii. 12.2.3 MS Social Studies Teacher – Taylor Schmidtfranz
16. Motioned By: Van Es, Seconded By: Stoltz, AYES: All. Motion Carried
    iv. 12.2.4 Food Service Worker- Rachel McDaniel
17. Motioned By: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried
    v. 12.2.5 HS VB Head Coach – Ashley Tessum
18. Motioned By: Lyman, Seconded By: Van Es, AYES: All. Motion Carried
    vi. 12.2.6 HS VB Assistant Coach – Olivia Grooters
19. Motioned By: Lyman, Seconded By: Stoltz, AYES: All. Motion Carried
    vii. 12.2.7 HS FB Assistant Coach – Chris Schmidt
20. Motioned By: Lyman, Seconded By: Van Es, AYES: All. Motion Carried
    viii. 12.2.8 JH FB Head Coach – Steve Wetrich
21. Motioned By: Van Es, Seconded By: Stoltz, AYES: All. Motion Carried
    ix. 12.2.9 JH Assistant Softball Coach – Maggie Domek
22. Motioned By: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried
    x. 12.2.10 JH Bowling Coach – Josh Van Dam
23. Motioned By: Van Es, Seconded By: Lyman, AYES: All. Motion Carried
24. Superintendent Report
    a. Mr. Carlin presented on the current status and happenings at the district.
25. Adjourn Regular Meeting
    a. McCarter declared the regular meeting of the HMS board of Directors adjourned at 7:03 pm.
    b.
    These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
    Attest:
    Scott Vollink
    Board President
    Hartley-Melvin-Sanborn CSD

Emma Hamrick
Board Secretary
Hartley-Melvin-Sanborn CSD
10 – GENERAL FUND
610 DEPOT Maintance Supplies
126.27
ALL SEASONS CENTER Field Trip 160.00
Automatic Building Controls CO Detectors HS / MS 2,124.41
Bomgaars Maintance Supplies
14.99
Brown’s Lawn & Landscape, Inc. Fert / Weed Control 1,249.00
Cardmember Service SBO Spring Conference 383.56
City of Hartley Utilites 7,982.03
Claim Aid Medicaid Fees 346.98
Clayton Ridge CSD Open Enrollment Adj 3,887.20
The Community Agency Telephone / Fiber 487.73
Cooperative Energy Co Bus Fuel
4,051.73
Cooperative Farmers Elevator Maintance Supplies 6.99
Kristi Daggett Mileage Reimb
63.00
Department of Education Inspections 50.00
Edmentum Licenses 3,548.75
E-Rate Complete LLC Consultant Fee 750.00
Fiesta Foods FCS Food 133.73
KATHERINE fRANCIS Mileage Reimb 72.00
FRED’S PLUMBING & HEATING, INC Plumbing Repair 436.20
H2I Group Gym Floor Cleaner
470.60
Iowa Communications Network Telephone 61.59
IXL Learning Licenses 539.00
J.W. Pepper & Son Inc Music
12.09
Brittany Johnson Mileage Reimb
36.00
Keith Merrick Co. Tumbling Supplies 1,848.00
KULLY SUPPLY, INC H2O Filters
272.50
Nicole Lewis Mileage Reimb
72.00
Marcus News Inc. Publications
194.34
North Central International Inc Bus Repairs 815.84
One Source Background Checks
185.00
Orkin – Sioux City, IA Pest Control
96.00
P & S Electric LLC LED Lights for Kitchen 199.40
ProChem Dynamics LLC Hand Soap 506.71
Raveling, Inc. Maintance Supplies 26.39
Sanborn Foods Science Inst Supplies / Library 37.60
Sanborn Municipal Utilities Utilites 3,526.26
Schierholz Chiropractic DOT Physical – Bus Drivier 125.00
School Bus Sales Bus Repair Parts 149.37
School Specialty Science Inst Supplies 52.73
Shred it Shredding Services 77.09
Robin Sindt Mileage Reimb 81.00
Spencer Hospital Drug Testing
118.89
Upper Des Moines Opportunity Head Start Teacher / Asst
1,239.24
WEX Bank Vehicle Gas 1,279.52
Andrew Yenzer Mileage Reimb
45.90
Amazon.Com Ind. Tech Supplies / SPED Supplies / Stronger Connections Grant / Business Office Supplies 2,564.26
Apple Awards, Inc Years of Service 79.01
Auditor of State FY24 Filing Fee
625.00
Danette Block Tumbling Supplies
535.92
Brommer Sanitation Inc Garabage Removal 719.65
Cardmember Service Years of Service 41.86
Claim Aid Claim Aid Fees 72.12
Cooperative Farmers Elevator Maintance Supplies 11.94
Dentons Davis Brown PC Lawyer Fees 1,613.30
Fiesta Foods FCS Food 202.64
FRED’S PLUMBING & HEATING, INC Maintance Repairs 231.84
H2I Group Maintance Supplies
215.00
Menards – Spencer Maintance Supplies 16.47
Nolte, Cornman & Johnson P.C. FY24 Audit Final Pymt 6,540.00
The Press Inc Publications 125.90
Raveling, Inc. Ind. Tech Supplies 167.10
Sanborn Foods Middle School Gen Supplies 10.43
SCHIERHOLZ CHIROPRACTIC AND ACUPUNCTURE, PC DOT Physical 125.00
Upper Des Moines Opportunity Head Start Teacher / Asst
1,419.73
Verizon Wireless Hot Spots
120.03
Andrew Yenzer Mileage Reimb
72.00
TOTAL 53,451.83
21 – ACTIVITY FUND
Lowell Appleton HS / MS Official
325.00
Cardmember Service Hotel / BB Fundraiser / FBLA Food 2,374.60
Center Sports INC. Baseball / Softball Supplies 1,302.00
Crazy Bob’s Prom Meal 1,200.00
Fiesta Foods FBLA Food 36.68
Former Graphic Edge Bowling Banner 89.00
ICCA Membership Dues 50.00
Iowa High School Athletic Association Bowling Plaques 50.00
Iowa High School Music Association Bowling Plaques 30.00
MMCRU CSD Membership Dues
200.00
OD SPORTS ACQUISITIONS, INC Pitching Machine 3,500.00
Odebolt Arthur Battle Creek Ida Grove CSD Entry Fee 100.00
Okoboji Community Schools Entry Fee 100.00
Sanborn Foods PBIS – SOM
81.48
Sheldon Community School Entry Fee 100.00
Sideline Power Prtaphone – Coaches 3,550.00
Mark Zalme Official 140.00
Cardmember Service Golf Entry
202.00
Prairie Lakes Area Education Agency Certificates 195.00
Sioux Central CSD Track Entry
200.00
Brian Cole Official 130.00
KEVIN KLOPP Official 140.00
Daryl Meyer Official 130.00
SCOTT SMITH Official 140.00
MIKE BERTLSHOFER Official
140.00
Caden Douma Official 75.00
Gracie Knobloch Official 75.00
Milt McPike Official 130.00
Fred Perkins Official 130.00
Lawton Schiphoff Official 75.00
ELIZA TEWES Official 75.00
BRETT VAN GELDER Official
140.00
Caden Douma Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
ELIZA TEWES Official 75.00
MIKE BERTLSHOFER Official
140.00
MITCHELL HACKBARTH Official
130.00
ERIC KOEHLMOOS Official
140.00
ALAN LANGSETH Official
130.00
Caden Douma Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
ELIZA TEWES Official 75.00
Caden Douma Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
ELIZA TEWES Official 75.00
Caden Douma Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
ELIZA TEWES Official 75.00
Caden Douma Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
ELIZA TEWES Official 75.00
TOTAL 17,245.76
3336 – PPEL
Daktronics Down Payment on Scoreboard 123,416.40
EnCompass Network Support
1,694.00
Gordon Flesch Co Inc Copier Leases 2,217.12
JourneyEd.com, Inc. Microsoft 365 Licenses 6,390.30
Software Unlimited, INC. K12 Docs Annual Fee 2,028.00
UMB Bank Fees 600.00
TOTAL 136,345.82
61 – NUTRITION FUND
Casey’s Bakery Bread 965.40
East Side Jersey Dairy ES Milk
1,878.79
Fiesta Foods Purchased Food
79.92
Martin Bros. Purchased Food
13,525.42
Amazon.Com Cleaning Supplies
165.30
Casey’s Bakery Bread 234.01
East Side Jersey Dairy ES Milk
490.62
Fiesta Foods Purchased Food
17.79
Martin Bros. Purchased Food
2,726.73
Sanborn Foods Purchased Food
26.12
TOTAL 20,110.10
Already Singed
Published in the Sanborn Pioneer on May 29.