Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting – Superintendents Supplemental Agenda Report
June 16, 2025
Place: HMS HS Media Center

Call to Order
a. The Board of Directors of the HMS Community School District met in regular
sessions at Hartley-Melvin-Sanborn High School Media Center, on June 16, 2025 at
6:30pm

Determine a Quorum
a. Members Present: Scott Vollink, Kyle McCarter, Becky Stoltz, and Kari Van Es
b. Members Absent: Chad Lyman
c. Others Present: Patrick Carlin, Emma Hamrick, Ashley Benz, Heidi Douma, Mike
Petersen, Tenee Jessen, Jeremy Niichel, David Treimers, Matt Mills, and Marcus
Treimers

Adopt Agenda
a. Motioned by: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried

Approve Minutes
a. Motioned by: McCarter, Seconded By: Stoltz, AYES: All. Motion Carried

Receive Visitors and Visitor Comments: None.

Discussion/Information Items
a. 6.1 Insurance Renewal Ð Treimers presented an overview.
b. 6.2 Storm Protection Fund Ð Treimers presented an overview.
c. 6.3 Building Usage Insurance/Fee Ð Discussion was had.
d. 6.4 Building Handbooks Ð Discussion was had and no recommendations at this time.
e. 6.5 Model Policy for Electronic Devices Ð Discussion was had.

Action Items
a. 7.1 Approve BV Student Agreement
i. Motioned by: McCarter, Seconded By: Van Es, AYES: All. Motion Carried
b. 7.2 Approve Open Enrollments 0 in and 4 out.
i. Motioned by: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried
c. 7.3 Approve Fundraiser Requests Ð The district has 1 fundraiser requests and 0
donation
i. Motioned by: Van Es, Seconded By: Stoltz, AYES: All. Motion Carried
d. 7.4 Approve Contracts for Transfer of State Funding
i. Motioned by: McCarter, Seconded By: Stoltz, AYES: All. Motion Carried
e. 7.5 Approve Milk Bids
i. Motioned by: Stoltz, Seconded By: McCarter, AYES: All. Motion Carried
f. 7.6 Approve Bread Bids
i. Motioned by: McCarter, Seconded By: Van Es, AYES: All. Motion Carried
g. 7.7 Approve School Fees
i. Motioned by: Van Es, Seconded By: Stoltz, AYES: All. Motion Carried
h. 7.8 Approve Insurance Renewal
i. Motioned by: McCarter, Seconded By: Stoltz, AYES: All. Motion Carried
i. 7.9 Approve Storm Protection Fund Resolution
i. Motioned by: McCarter, Seconded By: Stoltz, AYES: All. Motion Carried
j. 7.10 Approve Officials Fee
i. Motioned by: McCarter, Seconded By: Stoltz, AYES: All. Motion Carried
k. 7.11 Approve Partner Participation of Early Childhood Grant Ð The daycare has asked
for our partnership to qualify for a grant.
i. Motioned by: Van Es, Seconded By: McCarter, AYES: All. Motion Carried

Bills and Claims
a. Motioned by: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried

Financial Reports
a. 9.1 Payroll
b. 9.2 Cash/Receipt Listing
c. 9.3 Activity Fund
d. 9.4 Cash Summary
i. Motioned by: McCarter, Seconded By: Stoltz, AYES: All. Motion Carried

Transportation Report
a. Motioned by: McCarter, Seconded By: Van Es, AYES: All. Motion Carried

Principal Reports
a. 11.1 Elementary reported by Ashley Benz
b. 11.2 Middle School reported by Heidi Douma
c. 11.3 High School – nothing to report for High School.

Personnel
a. 12.1 Resignations/Retirements
i. 12.1.1 NA
b. 12.2 Contracts
i. 12.2.1 HS Assistant Volleyball Coach Ð Taylor Schmidtfranz

Motioned by: Stoltz, Seconded By: Van Es, AYES: All. Motion Carried
ii. 12.2.2 JH Assistant Football Coach Ð Keven Koerselman

Motioned by: McCater, Seconded By: Stotlz, AYES: All. Motion Carried

Superintendent Report
Mr. Carlin presented on the current status and happenings at the district.

Adjourn Regular Meeting
a. Vollink declared the regular meeting of the HMS Board of Directors Adjourned at 7:24pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of
Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emma Hamrick
Board Secretary
Hartley-Melvin-Sanborn CSD
10 – GENERAL FUND
AgriVision Mower Parts 31.86
Brown’s Lawn & Landscape, Inc. Seed 800.00
Cardmember Service Library Reading Incentive 56.00
Children’s Home Sped Level 2 Ind Cost 3,133.68
City of Hartley Utilites 6,040.44
College Board AP AP Biology Test
270.00
The Community Agency Telephone / Fiber 967.68
Kristi Daggett Mileage Reimb.
45.50
DORSEY & WHITNEY LLP IRS Bond Audit Final Bill 3,372.50
SAMANTHA DOWD Transportation Assistance 1,078.50
Incident IQ Ticketing/Asset Mgmt Annual Fee 5,367.15
Iowa Department of Human Services Medicaid State Share 1,937.34
Brittany Johnson Mileage Reimb.
31.50
Nicole Lewis Mileage Reimb..67.50
Northwest Iowa Com College Concurrent Enrollment 42,282.64
One Source Background Checks
185.00
Raveling, Inc. Metal 29.40
Sanborn Foods Middle School Science Supplies 22.86
Sanborn Municipal Utilities Utilites
2,808.44
Shred it Shredding Services
142.64
Robin Sindt Mileage Reimb.
144.00
South O’Brien CSD 2nd Semester Open Enrollment 46,262.12
Spirit Lake Community School 2nd Semester Open Enrollment
8,362.52
WEX Bank Vehicle Fuel 1,114.43
Cardmember Service IASBO Membership / Postage 311.01
Fiesta Foods FCS Food / Tissues
261.73
IASB Membership 800.00
ISFIS Subscriptions 1,635.90
ProChem Dynamics Floor Refinishing Products 1,511.03
RSAI District Membership Dues
750.00
SAI Supt. Dues / HS Dues
1,230.00
Spencer Comm Schools 2nd Semester Open Enrollment
20,906.30
Harris-Lake Park CSD 2nd Semester Open Enrollment 29,268.82
Midbell Music Title IV – Instruments 4,160.40
610 DEPOT Maintance Supplies
395.00
Benchmark Products Inc Cleaning Supplies 662.75
Brommer Sanitation Inc Garbage Removal 780.25
Brown’s Lawn & Landscape, Inc. Fert & Weed Control 332.65
Claim Aid Medicaid Fees 469.42
Cooperative Energy Co Bus Fuel
4,047.63
Cooperative Farmers Elevator Maintance Supplies 19.73
Dentons Davis Brown PC Legal Fees – Spanish 23.50
Fiesta Foods Stronger Connection Grant Candy 64.95
Iowa Assoc. of School Boards FY26 Membership Dues 2,828.00
Iowa Communications Network Telephone 58.90
Iowa Local Government Risk Pool Natural Gas Reimb Program
65,971.73
Jackie’s Floral Center Preschool Graduation Flowers 52.00
Marcus News Inc. Publications 277.89
Orkin – Sioux City, IA Pest Control
96.00
The Press Inc Publications
490.00
ProChem Dynamics LLC Cleaning Supplies 265.00
Raveling, Inc. Ind. Tech Supplies
74.70
Sanborn Foods Stronger Connection Grant Candy 201.76
School Administrators Of Iowa HS Principal Dues 625.00
Sheldon Community School 2nd Semester Open Enrollment
105,393.99
Sibley-Ocheyedan Comm School 2nd Semester Open Enrollment 43,258.92
University of Minnesota Stronger Connection Grant PD 1,800.00
Treimers FY26 Storm Protection Fund 19,877.00
433,455.66
21 – ACTIVITY FUND
Nate Dehoyos Official 140.00
Fred Perkins Official 130.00
MATT SCHUBERT Official 140.00
Wade Harriman Official 140.00
Nolan Schuller Official 130.00
Kris Webber Official 130.00
Brian Cole Official 130.00
TERRY DOLIESLAGER Official
140.00
Milt McPike Official 130.00
Amazon.Com Homecoming Supplies / MS Softball Pants 215.10
CAYDIN ANDERSON Official
140.00
AL BALOUN Official 130.00
Cardmember Service CoachBook / District Golf / Band Drinks
1,170.45
Crazy Bob’s FBLA Supper 249.33
Chris DeSmit Official 130.00
INVENTORY TRADING COMPANY Softball Reimb Jackets
440.00
Iowa Girls High School Athletic Union Postage for Line up Cards
10.00
J.W. Pepper & Son Inc OPUS Audtitions Music 107.59
Mill Creek, Inc. Softball Visors
287.28
JOSEPH SOHN Official 140.00
Chris DeSmit Official 140.00
Fiesta Foods FFA Banquet Food
123.79
The Press Prom Newspaper..60.00
Caden Douma Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
ELIZA TEWES Official 75.00
Caden Douma Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
ELIZA TEWES Official 75.00
Caden Douma Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
ELIZA TEWES Official 75.00
Wade Harriman Official 140.00
Nolan Schuller Official 130.00
Kris Webber Official 130.00
Brian Cole Official 130.00
TERRY DOLIESLAGER Official
140.00
Milt McPike Official 130.00
CAYDIN ANDERSON Official
280.00
LARRY ANDERSON Official
130.00
Center Sports INC. Score books
24.00
Central Lyon CSD Softball Tournament 75.00
Former Graphic Edge Shipping
12.00
Iowa FFA Association State Convention 495.00
Jackie’s Floral Center Senior Night Flowers 40.00
Daryl Meyer Official 160.00
Fred Perkins Official 160.00
SCOTT SMITH Official 140.00
South O’Brien CSD Track Entry Fee 200.00
BRETT VAN GELDER Official
140.00
CAYDIN ANDERSON Official
140.00
Milt McPike Official 130.00
Fred Perkins Official 130.00
MATT SCHUBERT Official 140.00
Allen Van Beek Official 140.00
CAYDIN ANDERSON Official
140.00
Brian Cole Official 130.00
Chris DeSmit Official 140.00
Daryl Meyer Official 130.00
9,329.54
33/36 – CAPITAL PROJECTS/PPEL
Benchmark Products Inc Floor Scrubber 14,112.00
Daktronics Scoreboard
246,832.80
IP Networks, Inc. Renewal Charge 9,105.00
Menards – Spencer Weight Room Improvements 501.68
UMB Bank Bond Fees 600.00
Berens-Tate Consulting Bond Consulting Fees 2,000.00
Encompass Nextwork Services
1,694.00
Software Unlimited Annual Software Subscription 12,100.00
H2I Group Gym Floor Refinishing
17,729.00
286,945.48
61 – NUTRITION FUND
Cardmember Service Serve Safe Class 640.00
Casey’s Bakery Bread 713.94
East Side Jersey Dairy ES Milk
2,194.00
Fiesta Foods Purchased Food
13.05
Martin Bros. Purchased Food
8,088.78
Sanborn Foods Purchased Food
7.98
11,657.75
Published in the Sanborn Pioneer on June 26.