Legal Noitce
c in regular session Monday, July 14, in the Donald Kroese Council Chambers. Mayor Randy Lyman called the meeting to order at 5:00 p.m. with the following Council Members present: Jerry Back, Kevin Groendyke, Larry Reitsma, Brian Visser, and Aaron Wiekamp. Others present: Wendy Reed, Adam Roelfs, and Jim Zeutenhorst.
Motion Groendyke, seconded by Reitsma, to approve the agenda. Roll call was taken. Roll call: Ayes 5 /Nays 0
Mayor then announced at 5:02pm this was the time and place for the CDBG Application Public Hearing to comply with participation requirements of Section 508 of the Housing and Community Development Act of 1987. The City of Sanborn will submit a Community Block Grant Application (CDBG) to the Iowa Economic Development Authority on behalf of Kids Express Daycare by no later than July 23, 2025. The CDBG application will request Federal CDBG funds in the amount of $600,000 to assist Kids Express Daycare in making renovations and improvements to a 6,000 sq. ft. wing of the Prairie View Campus building located at 610 Eastern Street, Sanborn, Iowa, for a new daycare facility serving more children than it can accommodate at its current facility. Project improvements will include interior renovations of 6,000 square feet of space to create four (4) classroom spaces for each age group as well as an indoor play area, bathrooms, dining and kitchenette and staff breakroom and office. The exterior of the project will include signage, security, and a drop-off parking area.
The need for the project is a result of Kids Express Daycare wanting to increase its capacity from 57 kids to 120-130 kids. The current facility is aging and deteriorating, and the foundation has serious issues. It is more financially feasible immediately and in the long term to move the daycare to the proposed building at 610 Eastern Street and to make necessary renovations and improvements to a wing of the nursing home facility versus renovation to the current daycare facility. Additionally, having daycare within the nursing home building will allow for additional daycare activities in an intergenerational setting between children and older residents, which will lead to physical and cognitive health benefits for the children and residents. There will be interaction between the children and the aging population for activities like art, music, reading, games and socialization.
The estimated cost for the project is $1,000,000. The proposed activities will be funded with $600,000 federal CDBG funds and Kid’s Express Daycare contributing $400,000 in local matching funds. The estimated portion of federal CDBG funds that will benefit persons of low and moderate income (LMI) is 62% or $372,000.
Due to the nature of this project no persons or businesses shall be displaced as a result of the recommended project. In the event that any persons or businesses are displaced as a result of the recommended project, the entities involved in the project will adhere to the requirements of the Uniform Relocation and Assistance and Acquisition Act of 1974, as amended. Mayor asked if there were any written or verbal comments, none were received. Mayor called the public hearing closed at 5:03 pm. Councilperson Back moved to approve Resolution #2025-18 A Resolution of the City Council of Sanborn, Iowa, to Approve the Submission of a Community Development Block Grant (CDBG) Application on Behalf of Subrecipient Kids Express Daycare; and Sign Said Application and Related Materials; and NWIPDC to Help Prepare and Submit CDBG Application; and to Approve a Community Development and Housing Needs Assessment. Councilperson Visser seconded. Vote results: Ayes 5/Nays 0
Motion made by Groendyke, seconded by Reitsma, to go into closed session per Iowa Code 21.5(c) To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Roll call: Ayes Back, Groendyke, Reitsma, Visser, Wiekamp. Nays None. Time 5:11 pm, Session recorded.
Motion by Back, seconded by Wiekamp, to resume open session. Time 6:11 pm. Roll Call: Back, Groendyke, Reitsma, Visser, and Wiekamp. Nays None.
A motion was made by Back to approve the consent agenda. Motion seconded by Wiekamp. The following consent agenda items were approved: a. Approve minutes of June 9 meeting b. Approve minutes of June 20 meeting c. Approve July bills d. Resolution 2025-17 Naming the Official City Newspaper, Official Depositories, and Directing Payment of Certain Recurring Bills e. Liquor License Application for the Grain House, LLC Roll call: Ayes 5 /Nays 0.
Street closure request for 5th Street, between Floyd and O’Brien Street, Aug. 2 3-6pm. Motion made by Groendyke, seconded by Wiekamp. Roll Call: Ayes 5/Nays 0.
Street repairs for this construction season includes milling ‘bumps’ and leveling areas that have been heavily patched, 3rd Street from Main to Western, and alley maintenance. Other discussion included walking trail expansion at Maris Estates pond.
Zeutenhorst provided updates on nuisance abatement cases and the AMPI expansion. Clerk Reed advised that end of year numbers are nearly finalized, just needing clarification on the Golf Fund and their request for equipment replacement funds. There being no further business to come before the Council, Motion Groendyke, seconded by Wiekamp to adjourn at 8:06p.m. The next regularly scheduled meeting will take place on Monday, August 11, 2025, at 5:00p.m. in the Council Chambers at City Hall. Roll call was taken. Vote results: Ayes 5 /Nays 0
Attest: Randy Lyman
Mayor
Wendy Reed
City Clerk
3E Generator Shop WT Generator repair $69,250.00
A&M Laundry Shop Towel Service
$82.65
A.H. Hermel Co Breakroom Supplies $56.29
Access Systems Copies dues
$1,592.25
ACCO WTP Chemicals/ Pool parts, chlorine $8,208.39
Advantage Archives, LLC LIB microfilm digitization $195.00
Agrivision Equip ST/Park Equipment parts/service $592.38
AirGas Pool/EMS Cylinder rental
$814.05
Alpha Wireless FIRE radio equip.
$260.96
Amazon Business Pool/Park/Office
$684.54
AMPI Refund shelter rental
$100.00
Armor Equipment GB 64-gal carts (50) $3,606.00
Associated Computer Systems
CISCO MERAKI 3-yr support, Windows Remote Yr3of3 $484.60
AT&T Mobility Fire/Amb Tablets
$155.89
Atlantic Coca-Cola Bottling SGCC Beverage $1,111.88
AXA Retirement ER Contribution
$100.00
Baker & Taylor Books LIB Books (47) $1,258.40
Bakker, Heather REC Reimbursement: catchers guards $171.15
Bakker, Kovey REC Softball UMP
$96.00
Bomgaars SGCC tires, trailer, fence posts/Gas Ee clothing allow/Park hydrant $422.16
Brommer Sanitation Monthly Garbage/REC $10,615.16
Cengage Learning LIB Lg print book $54.73
City of Sheldon Ambulance calls
$1,400.00 Clarke Mosquito Control Products Sprayer $19,500.00
Clayton Energy Corp Gas Commodity $31,760.11
Core & Main LP WT Coupling
$269.63
Core-Mark Farner Bocken
POOL concessions expense
$1,404.47
Creative Recreational Systems
PARK Equipment Down Payment
$44,452.65
D&K Door EMS door repair
$328.00
Dave’s Sand & Gravel SGCC sand delivery $315.79
Dekoter, Thole, Dawson, Rockman, Krikke Legal $17,199.09
Del’s Garden Center SGCC Trees
$4,778.10
Demco, Inc LIB office supplies
$204.92
DGR Engineering Engineering WWTP/WTP con’t services
$11,646.25
Dinges Fire Co FIRE SCBA pack
$276.40
Doll Distributing, LLC SGCC Beer
$2,943.10
Don’s Auto Service WWTP cabin filter/CEM tire repair $67.73
Double F Enterprise ST Powerrake alley $150.00
E&R Construction CEM shed window installation $700.00
Ebel, Jonna CEM trimming
$216.00
Ebel, Korey CEM trimming
$32.00
Electric Pump WWTP MOYNO Pump $29,675.00
Elgersma, Heather POOL Reimburesement: DG $4.98
Equitable Life Insurance Insurance Premiums $555.47
Ewoldt, Wendy Mileage Reimb. IA League Workshop Mason City
$177.80
Farmers Coop Society WWTP 23D chemicals $457.46
Feld Fire FIRE clothing
$320.62
Foundation Analytical Lab Testing
$4,729.25
Fred’s Plumbing & Heating LIB faucet replacement $498.26
Frontline Warning Systems Siren installation $26,080.00
Frosted SGCC Food purchase
$270.00
Gordon Flesch Co LIB copies dues
$332.19
Groebner & Assoc GAS output cable $228.15
Hartog, Bailey REC Softball UMP
$72.00
Hartog Elevator ST brake drums, used tire $701.29
Heerde, Tamara Refund shelter rental $50.00
HSA Contributions HSA Contributions $2,383.00
Heiman Fire FIRE extinguisher testing $677.00
Hundertmark Power Washer repairs $1,570.64
IA Dept of Revenue Sales/Excise Tax $10,601.40
IA Dept of Natual Resources
WT Annual Water Supply Fee FY26 $151.33
Iowa Information Advertising
$524.98
Iowa League of Cities FY26 Member Dues $1,242.00
Iowa One Call Locates $59.40
Iowa Radiology PT visit $32.00
IPERS IPERS $7,132.01
JCL Solutions Office supplies
$189.99
Jess Food Service SGCC kitchen supplies, ice machine service
$220.00
JElectric Inc. WT/WWTP Shared subscription $336.60
Johnson Bro’s Beverage SGCC Beer/alcohol $3,918.60
Kids Express Daycare Sanborn Housing Funds disbursement, Prairie View expansion contrib.
$100,000.00
Kolbeck Inc Stump grinding
$3,316.50
Knife River ST patch mix
$1,651.50
Krikke, Paxton REC Baseball UMP
$108.00
Kuperus, Caleb REC Baseball UMP $72.00
Kurita WWTP Defoamer, Kurifloc
$15,917.07
Leobold Irrigation SGCC pump station service, fertigation elec., monitor $1,692.42
Lux, Jasime Pool Reimbursement: DG/Sanborn Foods $40.87
M Design & Promotions Office Ee Clothing allow, SGCC score cards
$856.85
MacQueen Emergency FIRE SCBA testing/repairs $1,872.00
Marcus News Publications
$388.66
Martin Bro’s Distributing SGCC Food, kitchen supplies $8,519.27
Mastercard LIB Charge $1,099.13
MidAmerican Energy Border Station Utilities $12.85
Mid-American Research WWTP flocculent, defoamer $291.12
Midwest Fire Equip FIRE Alum Door $448.40
Midwest Turf SGCC Used Greensmaster, Decoder, gate valve, conv. Noz $24,710.63
Miller, Kent Pocket Park mulch
$150.00
Napa – 610 Depot LIB Charge
$91.36
Napa – 610 Depot AMB Charge
$348.43
Napa – 610 Depot City Charge
$3,253.20
Napa – 610 Depot SGCC Charge
$1,823.69
Napa – 610 Depot Fire Charge
$385.25
NET STLMT SGCC/Pool/Camp Credit card fees June 2025
$1,407.63
One Office Solutions Office Supplies $98.00
Payroll Taxes FICA/Medicare
$8,174.14
P&K Pest Control City Hall, WT, City Hall, Pool, Campground maintenance $350.00
P&S Electric, LLC SGCC Alarm testing $60.00
Pearce, Emily LIB Reimb: Program supplies $120.79
Pitney Bowes Postage $500.00
Plumbing & Heating Wholesale WT curb box $488.73
Power, Sherri GAS Rebate
$350.00
Sanborn Building Center SGCC/Park supplies $621.12
Sanborn Foods SGCC/WW/WTP/REC/LIB Charge $1,319.43
Sanborn Municipal Light Plant MudVac service cost-share $399.03
Sanborn Municipal Util. Utilities
$45,445.82
Sanborn Propane City/SGCC Bulk Fuel $3,099.54
Sanborn Savings Bank Stop payment fee, printing $59.96
Schwebach Tree Service Stump grinding $283.55
Sheldon Power & Equip SGCC LAXER Z Hitch kit $125.99
Simmering & Cory Code Annual Web Hosting $450.00
Smith, Nick GAS Rebate $350.00
Stamer Liquor SGCC Liquor purchase $3,113.49
Sybesma Graphics SGCC cart sponsor signage, ST signs
$313.00
TCA Phone/Int $1,786.97
The Press Advertising $32.00
The Window Washer
City Hall $75.00
Toro Monthly Maintenance Contract $242.00
Triple R, Inc SGCC pipes, bolt, nuts, washers, angel $80.45
Turfwerks SGCC bushings, pins, rod $542.23
The Cut Meat Market SGCC Meat Purchase $198.36
The Station in Hull SGCC Cart Rental (12) $720.00
Travelers Crime Policy 3-year
$2,166.00
USA Bluebook WWTP gasket
$57.99
Utility Equip Co WT VanderHaag main extention $13,674.31
Vector CPR training, 25-26 Dues, Liability insurance share
$7,703.35
Verizon Wireless GIS Line/PD Jetpacks $209.44
VISA Fire Charge: fuel, batteries
$145.01
VISA City Charge: Academy meals/fuel, WWTP, Offc $754.83
VISA PW Charge: training, certification $1,009.87
Wellmark Insurance Premiums
$21,885.80
Wesselink, Nancy Demolition Incentive $1,500.00
Ziegler Inc ST equipment maintenance $164.90
ZIMCO SGCC Chemicals Ordered10/30/24 $14,656.62
ZFI BPA-Cobra $12.64
Totals: $563,295.33
Published in the Sanborn Pioneer on July 24.