Place: HMS HS Media Center

1. Call to Order
   The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on July 15, 2024 at 6:30 pm
2. Determine a Quorum
   Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
   Members Absent: None
   Others Present: Patrick Carlin (via zoom), Emily Widvey, and Mike Petersen
3. Adopt Agenda
   Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
4. Approve Minutes
   Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
5. Receive Visitors and Visitor Comments: None.
6. Discussion/Information Items
   6.1 Board Policy 800 and 900 Series – Discussion was had
7. Action Items
   7.1 Approve 4+ Transitional Services:
   Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
   7.2 Approve Open Enrollments: 3 request(s) in, 1 request(s) out
   Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
   7.3 Approve TPRA MOU (Northwestern):
   Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
   7.4 Approve Board Policy 800 Series – Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
   7.5 Approve Board Policy 900 Series – Motioned to approve $100 fee for use of school facilities for profit functions by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
   7.6 Approve Fundraiser Requests – 3 submitted fundraiser requests and 0 donation requests.
   Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
   7.7 Approve Logo Use – The Junior Hawks Sports Academy is requesting permission to use the district logo
   Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
   7.8 Approve Technology User Agreement – Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
8. Bills and Claims
   Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
9. Financial Reports
   9.1 Payroll
   9.2 Cash/Receipt Listing
   9.3 Activity Fund
   9.4 Cash Summary
   Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
10. Transportation Report
    Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
11. Principal Reports
    No reports were submitted
12. Personnel
    12.1 Resignations/Retirements
    12.1.1 JH Assistant Football Coach – Russ Spier
    12.1.2 JH Assistant Baseball Coach – Russ Spier
    12.1.3 HS Athletic Director – Mark Petersen
    Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2 Contracts
    12.2.1 Associate – Rachel Doerksen
    Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
    12.2.2 Cross Country Volunteer – Madison Otto
    Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
    12.2.3 Associate – Kendra Rozeboom
    Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2.4 Ag Teacher/FFA Sponsor – Olivia Grooters
    Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
13. Superintendent Report
    Mr. Carlin presented on the current status and happenings at the district.
14. Adjourn Regular Meeting
    Vollink declared the regular meeting of HMS Board of Directors adjourned at 6:54 pm.
    These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
    Attest:
    Scott Vollink
    Board President

Emily Widvey
Board Secretary
CSD Hartley-Melvin-Sanborn

CSD Hartley-Melvin-Sanborn
CHECK LISTING BY FUND
10 & 22 – GENERAL & MANAGEMENT FUND
Benchmark Products Inc Floor Cleaning Supplies 630.50
Brown’s Lawn & Landscape, Inc.
Fertilizer & Weed Control
3,268.00
CAM Community School District Open Enrollment 14,375.98
Cardmember Service PD Meals Minneapolis 1,045.52
Children’s Home Sped Individual Costs 6,366.23
City of Hartley Utilities 6,174.97
Clayton Ridge CSD Open Enrollment 15,541.60
The Community Agency Telephone & Fiber Lease 483.89
Graffix- Wall of Fame Teacher/Board Appreciation 4,477.11
Hartley Auto Supply Filters 7.45
Iowa Department of Human Services Medicaid State Share
6,504.17
Menards – Spencer Maintenance Supplies 79.96
Northwestern College Harding Scholarship 1,933.33
One Source Background Checks
31.00
Oriental Trading Company Inc SpEd Supplies 179.94
Orkin – Sioux City, IA Pest Control
83.99
Sanborn Municipal Utilities Utilities
3,101.30
Scholastic Inc. Litts Memorial Books 460.05
SDSU Harding Scholarship
1,933.34
Sheldon Community School Open Enrollment 9,335.08
SU Insurance Company Break-Fix 1st Quarter 22,626.75
The University of South Dakota Harding Scholarship 1,933.33
Village Northwest Unlimited SpEd Day Hab Services 439.20
WEX Bank Small Vehicle Fuel
988.96
Brommer Sanitation Inc Garbage Removal 278.02
Brown’s Lawn & Landscape, Inc.
Fertilizer & Weed Control 161.73
Buena Vista University TPRA Tuition & Textbooks 11,371.84
Cambium Assessment EL Assessment 871.00
Children’s Home Sped Individual Costs 3,209.80
ClaimAid Medicaid Processing Fees 697.65
Iowa Communications Network Telephone & Fiber Lease 46.06
Marcus News Inc. Help Wanted Publication 32.00
Schierholz Chiropractic DOT Physical 125.00
Allison Schimmer Tuition Reimbursement Special Education
1,680.00
Staples Instructional Supplies, Custodial Supplies 448.34
Account Total: 120,923.09
21 – ACTIVITY FUND
Dordt College Basketball Camp
250.00
Caden Douma Official 75.00
Terry Peters Official 125.00
Reid Tigges Official 125.00
Ross Van Kley Official 125.00
Kris Webber Official 125.00
Center Sports INC. Volleyball Jerseys 690.00
Cooperative Farmers Elevator Prom Supplies 66.67
Jen & Adam Douma Baseball Jersey 15.00
Riddell All American Sports Corp Helmet Reconditioning 1,351.75
University of Oregon PBIS Supplies 400.00
3,348.42
33/36 – CAPITAL PROJECTS/PPEL
Daktronics Baseball & Softball Audio Equipment 27,729.00
EnCompass Network Support
1,694.00
UMB Bank Bond Administration Costs 1,900.00
2nd Gear Student Laptop Refresh
18,170.00
49,493.00
34 – BUILDING PROJECT ACCOUNT FUND
Account Total: 0.00
61 – NUTRITION
Account Total: 0.00
Published in the Sanborn Pioneer August 1..