Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting – Superintendents Supplemental Agenda Report
August 19,2024
Place: HMS HS Media Center

1. Call to Order
   The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on August 19, 2024 at 6:30 pm
2. Determine a Quorum Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es Members Absent: None
   Others Present: Patrick Carlin (via zoom), Emily Widvey, Heidi Douma, Blake Wendt, Jeremy Niiche, Ashley Benz, and Mike Petersen
3. A Adopt Agenda Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
4. A Approve Minutes Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
5. I Receive Visitors and Visitor Comments: None.
6. Discussion/Information Items
   6.1 District Insurance Renewal – Treimers will be here to provide an overview. 6.2 Board Policy
   501.14 and 501.15 – These two policies need updated from the open enrollment law change.
   Discussion was had
   6.3 Board Policy 501.09 and 501.09 R1 – These two policies need updated from the chronic absenteeism law change.
   Discussion was had 6.4 Board Policy 705.1 R (21 – This policy needs to be added as an extension of the 705.1. This policy is needed to qualify for the safety grant.
   Discussion was had 6.5 Breakfast Cost – Would the district like to continue covering the cost of breakfast for our patrons for the 24-25 school year.
   Discussion was had
   6.6 Delepate Assembly Representative – We will need to appoint a representative for the Board Convention.
   Discussion was had
   6.7 CeII Phone Policy – As you know this has been a hot topic across districts. Our current policy is found in the HS Student Handbook. K-8 already operates on a “no use” policy.
   Discussion was had
7. Action Items
   7.1 Approve Insurance RenewaI – Treimers provided overview. The district needs to approve new premiums.
   Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
   7.2 Approve Open Enrollments- 1 in 7 out. Motioned by: McCarter, Seconded by. Lyman, AYES: All. Motion Carried
   7.3 Approve Fundraiser Requests – The district has 2 fundraiser requests and 0 donation 7.4 Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
   7.4 Approve Breakfast Cost – Similar to last year. Breakfast is an approved item that the district can utilize nutrition funds.
   Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
8. A Bills and Claims
   Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
9. A Financial Reports
   9.1 Payroll
   9.2 CashI Receipt Listing
   9.3 Activity Fund
   9.4 Cash Summary
   Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
10. A Transportation Report
    Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
    1 1 .I Principal Reports
    1 1.1 Elementary
    1 1.2 Middle School
    1 1.3 High School
11. Personnel
    12.1 ResignationsRetirements
    12.1.1 School Business Official – Emily Widvey
    12.1.2 516 Science Teacher – Benita Barone Shoemake
    Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
    1 2.2 Contracts
    12.2.1 JH Assistant Baseball Coach – Hayden Adkins
    Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
    12.2.2 Volunteer Assistant Football Coach – Chris Schmidt
    Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2.3 School Business Official -Emma Lowder Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
    12.2.4 516 Science Teacher (Mid Year) -Brittany Ponte Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
    12.2.5 Interim JH Head Football Coach – Russ Spier
    Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
    12.2.6 HS Spanish Teacher – Maria Luisa Correa
    Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
    12.2.7 HS Activity Director (25-26) – Nate Hoaglund
    Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
    13.1 Superintendent Report
12. Adjourn Regular Meeting
    These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board
    of Directors.
    Attest:
    Emily widveif
    Board Secretary
    Hartley-Melvin-Sanborn CSD
    Scott Vollink
    Board President
    Hartley-Melvin-Sanborn CSD
    10 & 22 – GENERAL & MANAGEMENT FUND
    Adobe Systems Inc Subscription
    2,050.00
    Cardmember Service Domain Renewal, Curriculum, Hotel Fees, Fax Plus Subscription, Meals, SAI Membership, Synology Annual Subscription 6,092.64
    MOC-Floyd Valley CSD Open Enrollment SpEd 1,367.16
    Sheldon Community School Open Enrollment SpEd 48,836.70
    610 DEPOT Maintenance Supplies 17.98
    Amazon.Com Instructional Supplies / Office Supplies/SpEd Supplies
    2,684.59
    Amazon.Com Instructional Supplies / Office Supplies 316.23
    Amplify Curriculum 10,144.44
    Cardmember Service Mailings, Preprinted Postage Paid Envelopes
    1,387.51
    City of Hartley Utilities 6,094.29
    The Community Agency Telephone, Fiber Lease 485.57
    Cooperative Farmers Elevator Maintenance Supplies 35.14
    Gordon Flesch Co Inc Copier Repairs 1,659.89
    Iowa Choral Directors Association ICDA Symposium 699.98
    Iowa Testing Programs Instructional Supplies 3,615.50
    J.W. Pepper & Son Inc Music Supplies 192.99
    K & W Electric Inc Locates – Softball & Baseball Fields 300.00
    Kendall Hunt Publishing Company Instructional Materials 5,888.16
    Larson Truck Repair, Inc. Grounds Equipment Repairs 128.92
    Marcus News Inc. Publications
    169.69
    Menards – Spencer Maintenance Supplies 70.03
    Mid Western Mechanical, Inc. Building Maintenance 347.75
    One Source Background Checks
    113.00
    P & S Electric LLC Scoreboard Repair 82.00
    Prairie Lakes Area Education Agency Shared Librarian 2,000.00
    Sanborn Building Center & Designs LLC Window Repair 147.96
    Sanborn Municipal Utilities Utilities 2,379.22
    Schierholz Chiropractic DOT Physical 125.00
    Shred it Shredding Services
    72.05
    Sibley-Ocheyedan Comm School Open Enrollment SpEd 10,027.48
    Spencer Comm School Individual SpEd 21,999.31
    Staples Maintenance Supplies
    864.11
    Strider Education Foundation PE Supplies 620.94
    Verizon Wireless Hot Spots
    120.03
    Ward’s Natural Science Instructional Supplies 359.16
    610 DEPOT Maintenance Supplies 16.38
    Access Elevator & Lifts, Inc. Elevator Inspection 395.00
    Amazon.Com Instructional Supplies / Office Supplies / Annual Membership 2,202.72
    Arnold Motor Supply Maintenance Supplies 79.39
    BanKoe Companies Inc Alarm System Repair 307.82
    Brommer Sanitation Inc Garbage Removal 305.20
    Brown’s Lawn & Landscape, Inc. Grounds Upkeep 1,070.00
    Business U LLC Perkins Supplies 2,895.00
    C&BOperations LLC Grounds Equipment Repairs 454.81
    Cardmember Service Technology Supplies, Registration Supplies, Postage, Professional Development 1,086.44
    Center Sports INC. Baseball & Softball Paint 78.00
    Children’s Home SpEd Individual Costs 3,531.24
    Department of Administrative Services 403b Administration Fees
    650.00
    Don’s Auto Service Grounds Equipment Repairs 17.00
    Follett School Solutions, Inc. Library Subscription 4,332.35
    Hartley Sentinel, Inc. Subscription 35.00
    Incident IQ Asset Management Ticketing System 5,160.72
    Iowa Communications Network Telephone 45.77
    Kendall Hunt Publishing Company Instructional Materials 5,333.24
    Lexia Learning Systems LLC Instructional Annual Fee 7,260.00
    Menards – Spencer Maintenance Supplies 26.96
    Mid-Bell Music, Inc Music Supplies 413.88
    Chris Nitzel Nonpublic Transportation 859.54
    Orkin – Sioux City, IA Pest Control
    83.99
    The Press Inc Publications..460.41
    ProChem Dynamics LLC Maintenance Supplies 1,678.08
    Renaissance Learning, Inc. Licenses 1,255.82
    Sanborn Christian School Nonpublic Transportation 19,189.20
    School Specialty Instructional Supplies 69.95
    Staples Instructional Supplies / Office Supplies 555.09
    Staples Credit Plan Instructional Supplies / Office Supplies
    1,912.92
    Supreme School Supply Student Folders 87.99
    Teaching Strategies, Inc. Instructional Supplies 462.46
    Treimers Insurance Agency Inc Annual Insurance Renewal
    261,236.79
    Unity Christian High School Nonpublic Transportation 452.95
    US Postal Service Post Office Box – Sanborn 110.00
    Verizon Wireless Hot Spots
    120.03
    Western Christian High School Nonpublic Transportation 12,647.88
    WEX Bank Fuel for Small Vehicles 343.20
    Account Total: 468,718.64
    21 – ACTIVITY FUND
    Dordt College Football 1,725.00
    610 DEPOT Athletic Supplies – Shelving 1,119.92
    Amazon.Com PBIS Supplies
    80.92
    Cardmember Service Fuel for Track Camp 101.00
    Center Sports INC. Volleyball & Football Supplies 1,515.00
    IATC Iowa Association of Track Coaches Track Dues 60.00
    IHSADA AD Association Dues & Conference Fees 305.00
    Iowa Girls Coaching Association Dues 95.00
    Iowa High School Music Association Dues, Registration Fee (Previously Refunded in Error) 170.00
    Jackie’s Floral Center Senior Night Flowers 13.50
    Jordan Nieuwenhuis Choreography 50.00
    Northwestern College Volleyball Camp Fees 1,565.00
    Amazon.Com Football Supplies
    12.99
    BMI Music Licensing 545.91
    Cardmember Service Cross Country Training Program, Cheer Travel & Registrations 962.74
    Center Sports INC. Volleyball Supplies 525.00
    George Little Rock CSD Volleyball Entry Fee 100.00
    Graffix- Wall of Fame Foorball Fundraiser Expense 739.00
    HUDL Annual Subscription
    8,700.00
    IHSSA Membership 100.00
    J.W. Pepper & Son Inc Music Licensing 66.99
    SNA Sports Group, LLC Volleyball Supplies 1,105.00
    Varsity Spirit Fashions & Supplies LLC Cheer Attire 2,819.80 Account Total: 22,477.77
    33/36 – CAPITAL PROJECTS/PPEL
    CDW Government, Inc. Computer Updates 40,500.00
    EnCompass Network Support
    1,694.00
    Gordon Flesch Co Inc Toner & Lease for Copiers 2,217.12
    P & S Electric LLC Sound System Installation 2,236.60
    Adapt Build Group Inc Repairs to Science Floor 3,750.00
    BanKoe Companies Inc Fire Alarm Inspection, Annual Fees 5,646.00
    Cardmember Service Computer Updates 1,498.00
    Account Total: 57,541.72
    34 – BUILDING PROJECT ACCOUNT FUND
    Account Total: 0.00
    61 – NUTRITION
    Strachan Sales Inc. Oven Repairs 421.38
    CDRE Freezer Repairs 677.52
    Account Total: 1,098.90
    Published in the Sanborn Pioneer on September 12.