Place: HMS HS Media Center

1. Call to Order
   The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on July 15, 2024 at 6:30 pm
2. Determine a Quorum
   Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
   Members Absent: None
   Others Present: Patrick Carlin, Emma Lowder, Mike Petersen, Kevan Kaiser, Heidi Douma, Ahsley Benz, Lisa Kaiser, Jeremy Niichel, Blake Wendt, and Libby Mwale
3. Adopt Agenda
   Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried.
4. Approve Minutes
   Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried.
5. Receive Visitors and Visitor Comments
6. Discussion/Information Items
   6.1 IHSAA Letter – HMS was 1 of 185 schools that did not have any ejections. – Discussion was had
7. Action Items
   7.1 Board Policy 501.14 and 501.15 – These two policies need updated from the open enrollment law change.
   Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
   7.2 Approve Open Enrollments– 2 in and 6 out.
   Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
   7.3 Approve Fundraiser Requests – The district has 12 fundraiser requests and 1 donation
   Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
   7.4 Approve Board Policy 501.09 and 501.09R1 – These two policies need updated from the chronic absenteeism law change.
   Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
   7.5 Appoint Delegate Assembly Representative – This was Kyle McCarter last year. We need to identify an individual for the convention
   Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
   7.6 Appoint Board Secretary and Treasures – I recommend Emma Lowder
   Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
   7.7 Approve John Deere Tractor Rental Renewal – Continuation.
   Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
   7.8 Approve Special Education Allowable Growth – This is an annual item. We need to approve our Sped Allowable growth so the district can recover authority from the SBRC
   Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
   7.9 Approve Homeland Security Safety Agreement – This allows for up to 50k per building towards identified improvements from the safety study
   Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
8. Bills and Claims
   Motioned by: Lyman, Seconded by: Stoltz, AYES: Motion Carried
9. Financial Reports
   9.1 Payroll
   9.2 Cash/Receipt Listing
   9.3 Activity Fund
   9.4 Cash Summary
   Motioned by McCarter, Seconded by: Lyman, AYES: Motion Carried
10. Transportation Report
    Motioned by Lyman, Seconded by: McCarter, AYES: Motion Carried
11. Principal Reports
    11.1 Elementary School – Presented by Ashley Benz
    11.2 Middle School – Presented by Heidi Douma
    11.3 High School – Presented by Blake Wendt
12. Personnel
    12.1 Resignations/Retirements
    12.1.1 Associate – Leslie Divas De Ventura
    Motioned by Stoltz, Seconded by Van Es, Ayes: Motion Carried
    12.1.2 Associate – Shelby Scroggins
    Motioned by Stoltz, Seconded by Van Es, Ayes: Motion Carried
    12.2 Contracts
    12.2.1 n/a
13. Superintendent Report
    Mr. Carlin presented on the current status and happenings at the district.
14. Adjourn Regular Meeting
    Vollink declared the regular meeting of HMS Board of Directors adjourned at 6:57 pm.
    These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
    Attest:
    Scott Vollink
    Board President
    Hartley-Melvin-Sanborn CSD

Emma Lowder
Board Secretary
Hartley-Melvin-Sanborn CSD
CHECK LISTING BY FUND
10 & 22 – GENERAL & MANAGEMENT FUND
610 DEPOT Maintenance Materials 10.99
Ahlers & Cooney, P.C.Instructional Support Levy 1,156.00
Amazon.Com Instructional Supplie/ Office Supplies / SpEd Supplies
576.60
Cengage Learning Textbooks
614.63
CharacterStrong Program Renewal 999.00
City of Hartley Utilities 7,253.80
The Community Agency Telephone / Fiber Lease 490.82
Cooperative Energy Co Bus Fuel / Small Vehicle Fuel 6,055.76
Dakota Potters Supply LLC Art Supplies 232.50
EPS Operations LLC Workbooks
332.44
Fiesta Foods Indust Tech Supplies 15.93
Flinn Scientific Inc. Science Materials 323.00
Grounded New Teacher Orientation 78.50
Kendall Hunt Publishing Company Instructional Materials 70.00
Menards – Spencer Maintenance Materials 169.33
Northwest AEA Staff Supplies
798.95
Northwest Iowa Sprinkler Equipment Repair 843.56
Orkin – Sioux City, IA Pest Control 83.99
Sanborn Municipal Utilities Shared School Resource Officer..2,500.00
TEACHER STORE SCHOLASTIC Instructional Materials 271.41
School Health Corporation Nurse Supplies 768.25
School Specialty Instructional Supplies 292.82
Shred it Shredding Services
120.11
Buena Vista University TPRA Fall Courses 10,026.00
Edmentum SpEd Materials..203.70
EPS Operations LLC Workbooks
2,455.00
Fiesta Foods Board Water 3.99
J.W. Pepper & Son Inc Musical Materials 402.99
Brittany Johnson Mileage 13.50
Marcus News Inc. Publication
79.53
Nasco Art Supplies 441.06
One Source Background Checks
75.00
Sanborn Municipal Utilities Utilities 2,542.72
School Health Corporation Nurse Supplies 190.23
School Specialty Art Supplies
367.28
Staples Instructional Supplies / Office Supplies / Maintenance Supplies 1,228.91
Andrew Yenzer Mileage 31.50
SU Insurance Company Break-Fix 2nd Quarter 22,626.75
Trane Technologies Rooftop
1,144.00
BanKoe Companies Inc Annual Support Contract 990.00
Cooperative Energy Co Fuel
1,619.66
Crisis Prevention Institute Renewal 3,898.00
Kristi Daggett Mileage 22.50
EPS Operations LLC Spire Renewal 124.00
Fiesta Foods Instructional Supplies 6.36
KATHERINE FRANCIS Mileage
27.00
IA Assoc Of School Business Officials Annual Membership / Fall Conference 645.00
Iowa Communications Network Telephone 57.57
Nicole Lewis Mileage 31.50
Mid-Bell Music, Inc Musical Materials 629.99
Northwest AEA Staff Supplies
462.92
The Press Inc Publication 140.84
Sanborn Foods Office Supplies
13.68
School Health Corporation Nurse Supplies 17.94
WEX Bank Fuel 601.16
Hartley American Legion 5 4×6 US Flags 125.00
Arnold Motor Supply Maintenance Materials 46.42
Automatic Building Controls Fire Alarm System Inspection / Testing
5,425.00
Benchmark Products Inc Cleaning Materials 1,694.55
Cooperative Farmers Elevator Maintenance Materials 80.77
Heiman Fire Equipment, Inc. Fire Extiguisher Inspection 940.00
Prins Plumbing & Heating, Inc. Repair FCS kitchen valve 244.00
School Bus Sales Bus Maintenance Materials 130.19
Account Total: 75,403.67
21 – ACTIVITY FUND
Greg Atherton Official 125.00
Ryan Freese Official 95.00
Kara Snyder Official 125.00
Jim Pfeifer Official 95.00
Todd Puttmann Official 95.00
Monte Tilgner Official 95.00
Amazon.Com Volleyball Supplies / Athletic Trainer Supplies 597.28
Atlantic Bottling Company Vending 257.04
Casey’s Bakery Buns for Prom
83.13
Cherokee Community School Cross Country Entry Fee 80.00
Compound Sportswear LLC MS Wrestling Singlets / Warm Ups
1,206.40
Former Graphic Edge Baseball Hats 588.00
J.W. Pepper & Son Inc Audition Materials 32.09
Northwest Iowa Bandmasters Membership Fee 25.00
Riddell All American Sports Corp Football Helmet 445.20
Spencer Comm School Volleyball Tournament Entry Fee 150.00
Hauff Mid America Sports Football Equipment 718.00
Riddell All American Sports Corp Helmet Repair Kit 416.95
Marcus Rens Official 130.00
Nathan Schafer Official 130.00
Brad Te Grootenhuis Official
130.00
Todd Woelber Official 130.00
Troy Woelber Official 130.00
Elise Huss Official 125.00
Daryl Meyer Official 125.00
Ryan Freese Official 95.00
Ryan Freese Official 95.00
ACDA Membership Fee 125.00
Atlantic Bottling Company HS Vending / MS Concessions 788.93
Cardmember Service Pizza for Volleyball / Camp Fee for Softball
436.50
Family Career and Community Leaders of America National Student Dues / National Advisor Dues / State Dues 275.00
MMCRU CSD Conferences Membership 250.00
Sanborn Foods MS Concessions 508.93
Sibley-Ocheyedan Comm School XC Entry Fee 90.00
Spirit Lake Community School XC Entry Fee 90.00
Adam DeRocher Official 95.00
Jim Pfeifer Official 95.00
Matt Schubert Official 95.00
Account Total: 9,168.45
33/36 – CAPITAL PROJECTS/PPEL
HULSTEIN EXCAVATING INC Excavating Services 6,110.53
BLACK GOLD SEALERS LLC
Clean / Stripe Lot / Red Curb Added 1,850.00
GEELS MS Window Replacement 2,107.55
Matthew Stanzel Admin Team Computers 8,525.00
Mid-Bell Music, Inc Piano Keyboard for Music 707.75
Trane Technologies Repair on RTU 3 – HS 3,803.00
Account Total: 23,103.83
61 – Nutrition Fund
C&D Refrigeration Co Freezer Repair 756.12
Casey’s Bakery Bread 1,300.01
East Side Jersey Dairy ES Milk
2,322.40
Martin Bros Purchased food / Supplies for Kitchen 14,010.08
Account Total: 18,388.61
Published in the Sanborn Pioneer on September 26.