Hartley-Melvin-Sanborn Community School District Board of Directors Meeting
Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting – Superintendents Supplemental Agenda Report
September 16, 2024
- Call to Order
The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on October 21, 2024 at 6:30 pm - Determine a Quorum Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es Others Present: Ashley Benz, Mike Peterson, Libby Mwale, Kevan Kaiser, Lisa Kaiser, Heidi Douma, Blake Wendt, Loni Haar, Nate Hoagland, Jeremy Niichel
- A Adopt Agenda Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
- A Approve Minutes Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
- I Receive Visitors and Visitor Comments: None
- Discussion/Information Items
6.1 New Teacher Introductions – New teachers will give introductions. – Presentation of New Teachers
6.2 Daktronics Fundraising Presentation – Daktronics will make presentation. – Presentation and Discussion was had.
6.3 Evertek – Lease of Channels – This agreement has been in place from many years. They would like to extend the contract. The amendment is attached. I would like to discuss and get questions or concerns to share with Evertek. – Discussion was had. - 7. Action Items
7.1 Drivers Education Program – See Packet.
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
7.2 Approve Open Enrollments– 2 in and 3 out.
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
7.3 Approve Fundraiser Requests – The district has 4 fundraiser requests and 0 donation
Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
7.4 Approve Board Policy 401.7 – The district needs to update the board policy to match the h andbook or update the handbook to match the policy.
Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
7.5 Approve IASB Legislative Priorities – See Packet. The district needs to identify their top priorities for IASB.
Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
7.6 Approve HS Band Trip – See Packet.
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
7.7 Approve FFA Trip – Members will be going to the National Convention in Indianapolis, Indiana. The will leave Tuesday morning and return Saturday morning.
Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried - A Bills and Claims
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried - A Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried - A Transportation Report
Motioned by: Van Es, Seconded by: Lyman, AYES: All. Motion Carried - 11.I Principal Reports
11.1 Elementary was presented by Ashley Benz
11.3 Middle School was presented by Heidi Douma
11.3 High School was presented by Blake Wendt - Personnel
12.1 Resignations/Retirements
12.1.1 NA
12.2 Contracts
12.2.1 Part Time Evening Custodian – Adrienne Reitsma
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
12.2.2 Associate – Kimberly Baartman Motioned by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried
12.2.3 Volunteer Bowling Coach – Josh Van Dam
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
12.2.4 Associate – Morgan Mueller Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
12.2.5 Shared HR Director – Shared from Sheldon CSD Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
12.2.6 Shared SBO – Other – Shared with Sheldon CSD Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
13 I Superintendent Report
14 Adjourn Regular Meeting
Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:45 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emma Lowder
Board Secretary
Hartley-Melvin-Sanborn CSD
Published in the Sanborn Pioneer on October 31.
CHECK LISTING BY FUND
10 & 22 – GENERAL & MANAGEMENT FUND
610 DEPOT Maintance Materials 193.99
Ahlers & Cooney, P.C.Legal-Immigation 60.00
BanKoe Companies Inc Annual Support for MS 518.00
Benchmark Products Inc Maintance Materials 274.29
Brommer Sanitation Inc Garbage Removal 589.75
Cambium Assessment Instructional Subscription 1,137.00
Cardmember Service Board Secretary Confrences / Supplies / Meeting Meals / Post Office Box 891.24
City of Hartley Utilities 7,746.78
The Community Agency Telephone 485.57
Cooperative Farmers Elevator Maintance Materials 11.36
Crisis Prevention Institute Confrence Registration 400.00
Kristi Daggett Mileage Reimbursement 76.50
DORSEY & WHITNEY LLP Legal Support 9,223.07
Fiesta Foods Cleaning Supplies
2.95
HUB International Great Plains LLC Actuarial Valuation FY 24
4,225.00
IA Assoc Of School Business Officials Board Secretary Confrence
200.00
J.W. Pepper & Son Inc Music Materials 334.92
Brittany Johnson Mileage Reimbursement 45.00
Nicole Lewis Mileage Reimbursement 85.50
Marcus News Inc. Publication
241.51
Mid-Bell Music, Inc Music Materials 187.47
Midwestern Mechanical, Inc. Fire Protection Annual Sprinkler Inspection & Testing Division 600.00
Northwest Iowa Com College Training for Bus Drivers 80.00
One Source Background Check
25.00
Orkin – Sioux City, IA Pest Control 83.99
Prairie Lakes Area Education Agency Staff Supplies 1,169.17
Ryan Installation Bluetooth Wallplate Replacement 1,095.00
Sanborn Foods Science Materials MS / Cleaning Supplies 29.11
Sanborn Municipal Utilities Utilities 412.07
Schierholz Chiropractic DOT Physicals – Bus Driver 125.00
School Health Corporation Nurse Supplies 50.59
School Specialty Instructional Supplies 151.79
Sheldon Community School Transportation 14,000.00
Shred it Shredding Services
72.05
Robin Sindt Mileage Reimbursement 63.00
Spencer Hospital Drug Testing
118.89
Verizon Wireless Hot Spot
120.03
WEX Bank Fuel 1,164.34
Andrew Yenzer Mileage Reimbursement 67.50
Amazon.Com Instructional Supplies / Tech Equipment / SpEd Supplies / Translating Earbuds 1,512.37
Brommer Sanitation Inc Garbage Removal 662.50
Cardmember Service PD meals / PD Materials / Tech repair 784.49
Cooperative Farmers Elevator Maintance Materials / Supplies
17.57
Dakota Potters Supply LLC Repair kiln 90.00
Dentons Davis Brown PC Immigration Legal Bills 1,893.50
KATHERINE fRANCIS Mileage Reimbursement 85.50
Iowa Communications Network Telephone 68.33
J.W. Pepper & Son Inc Music Materials 170.98
Mid-Bell Music, Inc Music Materials 949.95
Nolte, Cornman & Johnson P.C. Audit Field Work 4,240.00
The Press Inc Publications 419.43
Sanborn Building Center & Designs LLC Maintance Materials 18.39
Sanborn Municipal Utilities Utilities 2,968.45
Staples Staff Supplies 390.20
Staples Credit Plan Copy Paper
1,699.61
Verizon Wireless Hot Spot 120.03
Account Total: 62,448.73
21 – ACTIVITY FUND
Alta Aurelia CSD XC Entry Fee
100.00
Amazon.Com Homecoming Supplies 111.05
Jamie Arend Official 90.00
Mark Beltman Official 130.00
Cardmember Service OPUS / All -State Registrations 80.00
Chris Cammann Homecoming Dance DJ 500.00
George Little Rock CSD Volleyball Entry Fee 100.00
GTRA CSD Volleyball Entry Fee
100.00
MELISSA GULKER Official
130.00
Dave Harris Official 130.00
Mark Harris Official 130.00
SHANE HEINIS Official 95.00
Dean Hilbrands Official 90.00
HMS General Account Transfer Tumbling 3,762.50
Iowa Association of FCCLA Entry Fee 225.00
Iowa High School Music Association All-State Registration 168.00
J.W. Pepper & Son Inc Honor Choir Music Material 175.94
Brandon Kamerman Official 95.00
Nick Krogman Official 90.00
PETE MATTHEWS Official 90.00
Les Pedersen Official 90.00
Jim Pfeifer Official 95.00
SHANNON PUTTMANN Official
130.00
Dennis Reinke Official 130.00
Tom Riehm Official 125.00
Jeff Roberts Official 90.00
Nathan Schreur Official 150.00
Sioux Center CSD XC Entry Fee
130.00
Sioux Central CSD XC Entry Fee
74.00
Kara Snyder Official 150.00
South O’Brien CSD XC Entry Fee
86.00
Spencer Comm School Volleyball Entry Fee 75.00
Jeff Ten Napel Official 90.00
Travis Ten Napel Official 90.00
Walsworth Yearbook Final Pymt
1,839.00
ACDA Membership 125.00
Amazon.Com Camera for Endzone / Homecoming supplies / MS Concessions supplies 607.89
Bishop Garrigan High School Quiz Bowl Entry Fee 25.00
George Little Rock CSD XC Entry Fee 80.00
HIGHLAND HIGH SCHOOL FFA Rodeo 315.00
HMS General Account Transfer Money 3,500.00
Mid-Bell Music, Inc Instrument Repair 266.67
National FFA Organization FFA Dues 765.00
Northwest Iowa Bandmasters Registration Fee 50.00
School Specialty Cheer Supplies
308.01
Spirit Lake Community School Quiz Bowl Entry Fee 50.00
STAR Destinations FFA Nationals Rooms / Tours 6,580.00
Account Total: 22,409.06
33/36 – CAPITAL PROJECTS/PPEL
2NDGEAR Chromebooks for ES/MS 14,220.00
C&BOperations LLC John Deere Rental 1,500.00
Larson Truck Repair, Inc. Bus Repair 4,467.58
Print Transformations Safety Coverings 29,866.45
Cardmember Service Viewboard Replacement 620.46
HMS General Account Moving Money 123,492.62
Northwest Iowa Sprinkler Winterization of Sprinklers 3,295.43
Graves Construction CO, Inc. Final Payment for Improvements
121,906.83
Account Total: 299,369.37
Amazon.Com Kitchen Supplies
109.55
Casey’s Bakery Bread 778.86
East Side Jersey Dairy ES Milk
2,940.88
East Side Jersey Dairy ES Milk
245.99
Fiesta Foods Purchased Food
537.09
HMS FFA Purchased Food
980.00
JESS Food Service EqupmentKitchen Equip. Repair 362.00
Martin Bros. Purchased Food
14,643.58
Sanborn Foods Purchased Food
15.70
Casey’s Bakery Bread
689.47
East Side Jersey Dairy ES Milk
1,917.04
Fiesta Foods Purchased Food
110.27
Martin Bros. Purchased Food
8,880.57
Sanborn Foods Purchased Food
25.73
Account Total: 32,236.73
Published in the Sanborn Pioneer on October 31.
Hartley-Melvin-Sanborn School District
Combined Earnings Report without Benefits
Ackerman, Pearl 418.76
Adkins, Hayden 45,933.30
Albert, Judith 15,452.07
Andringa, Halle 4,410.00
Arrick, Amy 64,328.00
Becker, Robert 4,300.00
Bendlin, Renee 16,112.91
Benz, Ashley 92,020.00
Berg, Angela 38,017.35
Biery, Breana 47,617.62
Block, Danette 16,332.10
Block, Kyle 1,278.75
Boeve, Denise 21,316.04
Bootsma, Gerilyn 13,576.18
Bottjen, Julia 22,811.81
Boyer, Kelsie 829.13
Bronstad, Stephanie 66,223.34
Carlin, Patrick 148,320.00
Christiansen, Megan 47,249.97
Cosby, Jacquelyn 39,601.84
Daggett, Kristi 62,209.30
De Boer, Bernie 33,437.33
DeBoer, Darcy 10,409.20
Decker, Brenda 26,426.51
Diehm, Ethan 909.89
Divas, Lesly 16,444.84
Doerksen, Benny 66,260.00
Dokter, Kimberly 48,528.00
Dolphin, Brittany 966.00
Douma, Heidi 88,220.00
Douma, Jennifer 19,053.94
Duncan, Peggy 3,850.00
Ebel, Jonna 53,339.00
Ebel, Korey 22,587.71
Eilers, Jay 74,937.29
Elgersma, Ann 14,896.15
Enger, Haley 2,835.84
Essing, Michelle 10,946.05
Ewoldt, Cheryl 74,498.00
Fisher, Mark 8,772.20
Forbes, Skylar 42,690.00
Frodermann, Charlotte 14,595.81
Gaard, Deborah 9,445.10
Gerdeman, Margeaux 56,535.88
Glackin, Melinda 15,916.05
Gloden, Jeremiah 55,893.34
Goebel, Michael 420.00
Graves, Kathy 643.77
Guggisberg, Susan 1,809.45
Haack, Alyda 140.00
Haack, Beverly 1,890.00
Haag, Barb 3,690.66
Heemstra, Jillian 1,750.00
Heemstra, Lori 10,635.00
Heerde, Tamara 14,098.10
Heikens, Allyn 11,085.00
Henderson, Katie 44,521.05
Heneman, Anthony 47,447.30
Ho, Sara 7,826.80
Hoaglund, Naethan 61,678.30
Hofman, David 10,212.92
Hofman, Kathy 330.00
Holst, Lindsy 55,343.00
Hoyt-Boyens, Janet Bo 3,920.00
Iverson, Brett 38,661.17
Japenga, Kathleen 61,648.00
Japenga, Mark 73,387.00
Jeppson, Sarah 317.63
Jessen, Tenee 45,333.30
Jochims, Catherine 55,884.88
Johannsen, Courtney 42,655.00
Johnson, Brittany 45,534.74
Juarez, Angela 10.20
Jungers, Madison 5,137.76
Keene, Morgan 630.00
Kim, LeClair 1,420.30
Klatt, Dennis 394.75
Kleinhesselink, Carley 44,241.90
Kleinhesselink, Jaden 45,416.63
Kleve, Amber 15,823.33
Klumpp, Jerri 59.38
Krikke, Jodi 140.00
Kroese, Cheryl 77,764.00
Letien, Elizabeth 40,000.00
Lewis, Nicole 51,937.50
Lidiak, Thomas 4,074.00
Lux, Lori 15,190.78
Maris, Lindsey 56,598.00
Massmann, McKenna 39,943.36
Mattingly, James 2,835.84
Mattingly, LeAnn 24,054.65
Mayer, Angela 44,432.91
Meendering, Bradley 1,311.25
Meendering, Erica 44,941.30
Meyer, Julia 2,550.00
Meyers, Lindsey 50,131.14
Moermond, Kirstin 35,416.70
Moranville, Emilee 7,000.00
Moser, Lyndsey 1,837.58
Murphy, Delaney 1,125.00
Mwale, Elizabeth 36,773.85
Nassiff, Jennifer 5,291.00
Nieuwenhvis, Jordan 2,871.94
Niichel, Jeremy 59,420.00
Niichel, Jill 19,806.82
Niichel, Rachel 18,676.86
Olson, Jerry 3,614.50
Overmire, Laurena 1,415.65
Packard, Susan 350.00
Pauling, Kelsey 280.00
Paulson, Grace 43,771.70
Peters, Alene 1,756.30
Petersen, Mark 69,587.00
Phillips, Nancy 16,811.12
Ponte, Brittney 17,173.92
Power, Sherri 770.00
Prins, Janet 66,951.49
Queck, Lori 61,823.00
Ramage, Lexie 612.00
Rankin, Mary 35,416.70
Reitsma, Ava 10,167.15
Remmers, Paige 39,999.49
Ricke, Elizabeth 6,940.00
Roberts, ZoeAnn 5,600.00
Roelfs, Melanie 16,564.59
Rogne, Ronda 34.38
Rohrs, Keith 17,265.23
Rohrs, Lynn 356.26
Rossman, Diane 1,610.00
Rozeboom, Janet 16,462.59
Rozeboom, Jonathan 42,431.54
Sadler, Denise 15,209.24
Sadler, Katen 253.13
Schimmer, Allison 43,514.24
Schippoff, Dawson 9,093.34
Schirmer, Natasha 16,972.09
Schuppan, Nicole 45,282.00
Schwenneker, Haley 6,860.00
Scroggin, Shelby 15,195.17
Sickelka, Tayla 840.00
Sindt, Robin 71,848.00
Smith, Philip 135.00
Snider, Mallory 1,211.00
Solsma, Amy 8,925.00
Spier, Kimberly 67,129.10
Spier, Russell 71,753.96
Steinkamp, Molly 49,881.30
Sterk, Ronald 2,563.01
Stofferan, Kayla 43,650.00
Storm, Julia 38,916.70
Sweeney, Vicky 17,974.53
Swenson, Julie 46,268.00
Taylor, Kirsten 55,346.00
Ten Kley, Megan 13,218.53
Tessum, Ashley 59,390.30
Tewes, Britta 54,316.33
Tewes, Marlana 444.50
Thomas, James 12,625.60
Thorn, Kristin 30,842.99
VAN ES, DOUGLAS 3,507.04
Van Otterloo, Jennifer 42,990.61
Van Voorst, Matthew 160.00
Vander Berg, Jason 375.00
Vander Berg, Scarlett 325.01
Vander Broek, David 1,017.75
Varner, Steven 48,439.47
Vial, Tricia 4,662.00
Vogt, Tiffany 16,765.00
Voss, Kory 14,178.48
Wacker, Katherine 11,970.00
Waechter, Abigail 8,199.40
Waechter, Steven 70,708.00
Wagner, Michele 4,249.00
Walburg, Darla 21,677.91
Waltz, Lauren 39,934.14
Ward, Carolyn 32,154.46
Wendt, Blake 105,805.00
Widvey, Emily 72,840.00
Widvey, Peter 55,390.14
Witte, Breanna 17,620.27
Wohlert, Krista 22,435.52
Wolters, Kathryn 19,870.66
Wolthuizen, Kylie 1,524.00
Yenzer, Andrew 50,515.00
Zenor, Morgan 48,110.44
Zeutenhorst, Bradley 5,510.00
Zimmermann, Patricia 46,301.00
Employees: 187 Total: 4,983,533.37
Employees: 187 Grand Total: 4,983,533.37
Published in the Sanborn Pioneer on October 31.