Place: HMS HS Media Center

Call to Order’
1.1.1 The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on December 16, 2024

Determine a Quorum
2.1.1 Members Present: Kyle McCarter, Kari Van Es, Becky Stoltz, Chad Lyman
2.1.2 Members Not Present: Scott Vollink
2.1.3 Others Present: Emma Hamrick, Patrick Carlin, Mike Peterson, Jeremy Niichel, Ashley Benz, Blake Wendt, Heidi Douma

A Adopt Agenda
3.1.1 Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried

A Approve Minutes
4.1.1 Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
4.1.2

I Receive Visitors and Visitor Comments: None

Discussion/Information Items
6.1 Daktronics Update – Discussion Had
6.2 Personal Electronic Devices Policies (503.09 and R1) – Discussion Had
6.3 A.I. Policy (605.08 and R1) – Discussion Had

Action Items
7.1 Approve 2024-2025 School Calendar Edit – There is a small error with our first snow make up day. This should not impact the calendar.
7.1.1 Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried 7.2 Approve Open Enrollments– 1 in and 2 out.
7.2.1 Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried 7.3 Approve Fundraiser Requests – The district has 3 fundraiser requests and 0 donation
7.3.1 Motioned by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried
7.4 Approve Digital Solutions Photography– The board discussed this agreement last month. Adjustments were made to the length of time, from 5 to 3 years.
7.4.1 Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
7.5 Approve Early Graduation Request – A student submitted an application. He found out that he is moving and would like to graduate from HMS instead of having to start a new school for a semester.
7.5.1 Motioned by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried
7.6 Approve Open Campus – This would begin the end of January, similar to past years.
7.6.1 Motioned by: Van Es, Seconded by: Lyman, AYES: All. Motion Carried

A Bills and Claims
8.1.1 Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried

A Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
9.4.1 Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried

A Transportation Report
10.1.1 Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried

I Principal Reports
11.1 Elementary – Was Presented by Ashley Benz
11.2 Middle School – Was Presented by Heidi Douma
11.3 High School – Was Presented by Blake Wendt

Personnel
12.1 Resignations/Retirements
12.1.1 Food Service Worker – Lori Lux
Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
12.2 Contracts
12.2.1 NA

I Superintendent Report – Was Presented by Patrick Carlin

Adjourn Regular Meeting
14.1.1 McCarter declared the regular meeting of HMS Board of Directors adjourned at 6:50pm

Closed Session – Personnel per section 21.4(l)(i)
15.1.1 The HMS Board of Directors moved to a closed session pursuant to personnel per section 21.5(1)(i)
15.1.2 The board voted to enter closed session at 6:52pm

Kyle McCarter – AYES

Kari Van Es – AYES

Becky Stoltz – AYES

Chad Lyman – AYES
15.1.3 Members Present: Kyle McCarter, Kari Van Es, Becky Stoltz, Chad Lyman
15.1.4 Members Not Present: Scott Vollink
15.1.5 The board closed the closed session at 7:04pm
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:
Scott Vollink Emma Hamrick
Board President Board Secretary
Hartley-Melvin-Sanborn CSD Hartley-Melvin-Sanborn CSD
10 & 22 – GENERAL & MANAGEMENT FUND
610 DEPOT Bus Headlights / Lift & Trailer Rental 153.00
Amazon.Com Instructional Supplies / SpEd Supplies / Maintance Materials 3,215.23
Bomgaars Maintance Materials
29.99
Brommer Sanitation Inc Garbage Removal 662.50
Cardmember Service Conference Hotel & Meals / Dues 1,234.55
Children’s Home Level 2 SpEd Ind 2,946.60
City of Hartley Utilities 6,929.92
Claim Aid Level 2 & 3 SpEd Fees
201.01
College Board AP PSAT Testing
31.32
The Community Agency Telephone / Fiber 487.13
Cooperative Energy Co Fuel for Buses / Tire Repair 5,877.34
Cooperative Farmers Elevator Maintance Materials 28.98
Kristi Daggett Mileage Reimbursement 54.00
EPS Operations LLC SpEd Instructional Supplies 110.81
Fiesta Foods FCS Supplies / Board Supplies 238.61
Flinn Scientific Inc. Instructional Supplies 36.40
KATHERINE FRANCIS Mileage Reimbursement 72.00
Harry’s Motor Bus Maintance
148.36
H-M-S Nutrition Fund Milk Money owed to Nutrition Fund 52.50
IA Assoc Of School Business Officials Budgeting Conference
150.00
Iowa Communications Network Telephone 59.01
Iowa Department of Human Services Medicaid pd to DHS (State Share)
1,946.44
J.W. Pepper & Son Inc Music Supplies 29.99
Jackie’s Floral Center Ballons for Cancer Event 141.75
Brittany Johnson Mileage Reimbursement 36.00
Nicole Lewis Mileage Reimbursement 81.00
Marcus News Inc. Publications
166.80
Marx Truck Trailer Sales, Inc. Skid Plates for Plow Truck 175.16
Menards – Spencer Maintance Materials 249.40
Mid-Bell Music, Inc Music Supplies 2,720.23
Northwest AEA Planners
39.52
One Source Background Checks
25.00
Orkin – Sioux City, IA Pest Control
83.99
P & S Electric LLC Maintance Repair 417.87
Popplers Music Inc. Music Supplies 45.00
The Press Inc Publications
659.28
ProChem Dynamics LLC Cleaning Supplies 3,238.77
Ron Drenkow Motors Repair Damaged Car 1,145.40
Rosenboom Frame & Body Repair Damaged Car 1,309.98
Sanborn Foods Instructional Supplies 10.41
Sanborn Municipal Utilities Utilities 3,751.35
School Administrators Of Iowa Membership / Dues 855.00
School Bus Sales Bus Repairs
150.78
Sheldon Community School Transportation level 2 SpEd / HR Sharing / Transportation Sharing
29,539.02
Shred it Shredding Services
25.67
Robin Sindt Mileage Reimbursement 117.00
SS Mobile Glass & Duct Cleaning Repair Stone Chip 50.00
Staples Office Supplies 79.85
SU Insurance Company FY25 Quarter 3 Breakfix 22,626.75
Upper Des Moines Opportunity Head Start Teacher / Asst Teacher 800.46
Verizon Wireless Hot Spots
120.03
WEX Bank Fuel for small vehicles 1,113.57
Andrew Yenzer Mileage Reimbursement 63.00
Account Total: 94,533.73
ACTIVITY FUND
Heather Keizer Official 75.00
Nathan Schreur Official 75.00
Heather Keizer Official 75.00
Tyler Reck Official 100.00
Matt Reineke Official 100.00
Nathan Schreur Official 75.00
Darrell De Jong Official 85.00
Tyler Horkey Official 85.00
Gary Klett Official 85.00
Brad Van Roekel Official 135.00
Les VanRoekel Official 135.00
Scott Wagner Official 85.00
Scott Wynja Official 135.00
SHANE HEINIS Official 75.00
Nathan Schreur Official 75.00
SHANE HEINIS Official 75.00
Nathan Schreur Official 75.00
Darrell De Jong Official 85.00
Matt Dykstra Official 85.00
Kevin Eekhoff Official 135.00
Jeff Lucas Official 135.00
John Malloy Official 135.00
Nathan Schreur Official 85.00
Mike Wedge Official 85.00
Darrell De Jong Official 85.00
Heather Keizer Official 75.00
Gary Klett Official 85.00
Nathan Schreur Official 85.00
Curt Strouth Official 135.00
Scott Wagner Official 75.00
Mike Wedge Official 85.00
Heather Keizer Official 75.00
Nathan Schreur Official 75.00
Corey Kastner Official 85.00
Gary Klett Official 85.00
Nathan Schreur Official 85.00
Mike Wedge Official 85.00
Mark Zalme Official 135.00
Gary Klett Official 85.00
Nathan Schreur Official 85.00
Brad Van Roekel Official 135.00
Les VanRoekel Official 135.00
Mike Wedge Official 85.00
Scott Wynja Official 135.00
Adam DeRocher Official 135.00
Matt Dykstra Official 85.00
Kevin Eekhoff Official 135.00
John Malloy Official 135.00
Nathan Schreur Official 85.00
Scott Wagner Official 85.00
Mike Wedge Official 85.00
Tyler Horkey Official 85.00
Heather Keizer Official 75.00
Nathan Schreur Official 160.00
Curt Strouth Official 135.00
Mike Wedge Official 85.00
Matt Dykstra Official 85.00
Nathan Schreur Official 85.00
Curt Strouth Official 135.00
Jim Wagner Official 85.00
Mike Wedge Official 85.00
Heather Keizer Official 75.00
Scott Wagner Official 75.00
Amazon.Com MS Concessions
89.05
ASPI Solutions Inc Bond Registration 500.00
Atlantic Bottling Company Vending / Ms Concessions 304.39
BSN Sports, LLC Girls BB Uniforms 3,319.75
Cardmember Service Saver Cards / OPUS / Fundraiser Supplies
1,058.63
Complete Weddings Prom DJ Deposit 300.00
Howies Athletic Tape Athletic Tape 1,001.86
Iowa FFA Association State Dues
961.50
Iowa High School Music Association Registration Fee 25.00
J.W. Pepper & Son Inc OPUS Music 18.30
Jackie’s Floral Center Flowers – Homecoming 216.00
Northwest Iowa Bandmasters Registration Fee 150.00
Sanborn Foods MS Concessions / PBIS 161.54
Sioux Center CSD Wrestling Meet Entry Fee 40.00
Trophies Plus INC Shipping..15.89
West Music All-State Music
22.45
Joel Kraayenbrink Official 135.00
Troy Woelber Official 135.00
Les Pedersen Official 75.00
Greg Atherton Official 135.00
Dennis Becker Official 135.00
Jeff Ten Napel Official 135.00
Account Total: 15,044.36
CAPITAL PROJECTS/PPEL
EnCompass Networks Support
1,694.00
JASON EYGABROAD Refund Deposit for Shed Construction
4,000.00
Account Total: 5,694.00
Nutrition Fund
Casey’s Bakery Bread 1,334.22
East Side Jersey Dairy ES Milk
3,384.19
East Side Jersey Dairy ES Milk
334.44
Fiesta Foods Purchased Food
28.59
Martin Bros. Purchased Food
30,687.54
Sanborn Foods Purchased Food
115.21
Account Total: 35,884.19
Published in the Sanborn Pioneer on December 26.