Sanborn City Council Meeting
February 8th, 2021
The Sanborn City Council met in open session Monday, February 9th, 2021 in the Donald Kroese Council Chambers. Mayor Randy Lyman called the meeting to order at 5:00 p.m. with the following Council present: Brian Visser, Aaron Wiekamp, Tim Devitt, Larry Reitsma, and Jerry Back. Others present: Adam Roelfs, Amber Jederberg, and Jim Zeutenhorst.
Motion Back, seconded by Reitsma to adopt the agenda and upon the roll being called, the following named members for the Council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back.
NAYES: None.
Motion carried 5-0.
Motion Devitt, seconded by Visser to approve the January 11th minutes, and upon the roll being called, the following named members of the council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back.
NAYES: None
Motion carried: 5-0.
Motion Back, seconded by Reitsma to approve the following bills, and upon the roll being called, the following named members of the council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back.
NAYES: None
Motion carried: 5-0.
| A&M Services | Operating Supplies | $125.00 |
| *Aflac | Insurance Premiums | $433.82 |
| *A.H. Hermal | Office Supplies | $42.48 |
| *Airgas | Operating Supplies | $135.17 |
| *Alpha Wireless | Equip Maint/Radios | $1,443.13 |
| Associated Computer Systems | Monthly Dues | $350.00 |
| AT&T | Phones | $690.04 |
| Barco Municipal Products | Operating Supplies | $1,056.28 |
| Brommer Sanitation | Garbage Charges | $8,187.30 |
| C&R Welding and Repair | Grave Openings | $100.00 |
| *Clayton Energy/PEFA | Natural Gas | $65,434.35 |
| Climate Systems, Inc. | Equipment Maintenance | $1,444.31 |
| *Core and Main | Operating Supplies | $484.80 |
| Counsel | Copier Dues | $54.94 |
| *Delta Dental | Insurance Premiums | $303.10 |
| *DGR Engineering | Engineering | $31,593.91 |
| DGR Engineering | Engineering | $4,125.05 |
| Don’s Auto Service | Vehicle Maintenance | $218.00 |
| *Enger, Travis | Clothing Allowance | $69.99 |
| Foundation Analytical | Chemicals | $4,520.00 |
| *GPM | Equipment Op/Maint | $2,891.00 |
| Harry’s Motor Ltd. | Operating Supplies | $579.30 |
| Heiman Fire Equipment | Vehicle Maintenance | $342.99 |
| *Hoogendoorn Construction | Pay Request #8 | $707,355.51 |
| *IAMU | Training/Safety | $1,700.00 |
| IMFOA | Dues to Organizations | $50.00 |
| *Iowa DNR | Training | $30.00 |
| Iowa Information | Advertising | $89.50 |
| *Iowa One Call | Dues to Organizations | $41.80 |
| *IPERS | December Wages | $7,267.63 |
| Jaycox Implement | Equipment Maintenance | $1,181.13 |
| JCL Solutions | Operating Supplies | $92.00 |
| JJSS, LLC | Contract Work | $960.00 |
| Marco | Copier Dues | $398.41 |
| Marcus News | Publications | $186.58 |
| MidAmerican Energy | Utilities | $14.28 |
| O’Brien County Auditor | Annual Dues | $610.93 |
| Office Elements | Office Supplies | $324.00 |
| *P&K Pest Control | Building Maintenance | $54.00 |
| *P&K Pest Control | Building Maintenance | $80.00 |
| *Postmaster | Postage for Feb. Bills | $135.02 |
| Premier Communications | Internet | $35.08 |
| Sanborn Body Shop | Vehicle Maintenance | $239.19 |
| *Sanborn Chamber of Commerce | Dues to Organizations | $250.00 |
| Sanborn Foods | Operating Supplies | $41.20 |
| Sanborn Hardware & Rentals | Operating Supplies | $818.15 |
| Sanborn Municipal Utilities | Utilities | $16,872.99 |
| Sanborn Propane and Oil | Fuel | $551.28 |
| Sandry Fire Supply | Operating Supplies | $153.57 |
| Sensit Technologies | Operating Supplies | $2,945.73 |
| SP Heating and Cooling | Building Maintenance | $353.10 |
| *State of Iowa | State Withholdings | $1,538.00 |
| *State of Iowa | Use Tax | $231.00 |
| *State of Iowa | Water Excise Tax – Q4 | $7,687.00 |
| TCA | Phone/Internet | $739.92 |
| *Thompson | Equipment Maintenance | $300.00 |
| Thompson | Equipment Maintenance | $400.00 |
| *United Healthcare | Insurance Premiums | $323.28 |
| *USA Blue Book | Operating Supplies | $309.15 |
| *Vandeberg Scales | Service Agreements | $150.00 |
| *VanderHaag, John M | Demo Incentive | $1,500.00 |
| *Verizon Wireless | Phones | $155.54 |
| Verizon Wireless | Phone | $80.02 |
| Verizon Wireless | Phone | $49.10 |
| Visa | Operating Supplies | $232.79 |
| *Wellmark | Insurance Premiums | $13,622.94 |
| Wex Bank – Dyno’s Fleet | Fuel – Fire dept | $11.15 |
| Ziegler | Equipment Maintenance | $449.22 |
| Totals: | $895,235.15 |
Mayor Lyman announced that this was the time and place to hold a public hearing on the Proposed Property Tax Levy. Lyman asked the City Administrator if any objections or comments had been submitted, there were none. Lyman asked those present for any comments or objects, none were made. Whereupon, Mayor Lyman declared the public hearing closed.
Devitt introduced Resolution #2021-03 “A RESOLUTION APPROVING A MAXIMUM PROPERTY TAX LEVY FOR FISCAL YEAR 2022” and moved the same be adopted. Seconded by Back, and upon the roll being called, the following named members of the council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back.
NAYES: None
Motion carried 5-0.
Mayor Lyman announced that this was the time and place to hold a public hearing on Approving Plans and Specs for the Proposed Form of Contract for the Construction of the Maris Estates Improvements and Work Incidental thereto. Lyman asked the City Administrator if any objections or comments had been submitted, there were none. Lyman asked those present for any comments or objects, none were made. Whereupon, Mayor Lyman declared the public hearing closed.
Visser introduced Resolution #2021-04 “A RESOLUTION FINALLY APPROVING AND CONFIRMING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE NEW CONSTRUCTION OF THE MARIS ESTATES DETENTION POND AND WORK INCIDENTAL THERETO” and moved the same be adopted. Seconded by Reitsma, and upon the roll being called, the following named members of the council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back.
NAYES: None
Motion carried 5-0.
Reitsma introduced Resolution #2021-05 “A RESOLUTION AWARDING CONTRACT FOR CONSTRUCTION OF THE MARIS ESTATES DETENTION POND AND WORK INCIDENTAL THERETO” and moved the same be adopted. Seconded by Back, and upon the roll being called, the following named members of the council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back.
NAYES: None.
Motion carried 5-0.
Devitt introduced Resolution #2021-06 “A RESOLUTION AUTHORIZING BANK ACCOUNT USERS AND SIGNATURES” and moved the same be adopted. Seconded by Visser, and upon the roll being called, the following named members of the council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back.
NAYES: None
Motion carried 5-0.
Councilmember Visser introduced Ordinance #221 entitled “AN ORDINANCE PROHIBITING THE UNLAWFUL USE OF ENGINE AND COMPRESSION BRAKES (“JAKE BRAKE ORDINANCE”)” and moved to waive the requirement that the ordinance be considered at three readings. Councilmember Devitt seconded the motion to waive the requirement that ordinance be considered at three readings. Upon the roll being called, the following named members of the council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back.
NAYES: None
Motion carried 5-0.
The Mayor declared that the motion to waive the requirement that the ordinance be considered at three readings has been passed by a vote of not less than three-fourths of the council.
Councilmember Back then moved that the proposed ordinance be adopted. Councilmember Reitsma seconded the motion to adopt, and upon the roll being called, the following named members of the council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back
NAYES: None.
Motion carried 5-0.
Pay Request 9 for the Water Treatment Plant was presented before the council from Hoogendoorn Construction in the amount of $991,317.40. Motion Devitt, seconded by Visser to approve the pay request, and upon the roll being called, the following named members of the council voted:
AYES: Visser, Wiekamp, Devitt, Reitsma, and Back.
NAYES: None
Motion carried 5-0.
Zeutenhorst led the council through updates from Gary Kurth of DGR in regards to street repair options and storm sewer updates.
The council set a date for a public hearing on the 2021-2022 Budget. The date was set for Monday, March 8th at 5:00 pm.
Under old business, the council moved to donate $1,000 to the Sheldon K-9 Unit fund. Community center rates were discussed, and adjusted to $100 per rental.
Under new business, the council discussed sewer rates. Multiple options were discussed, and the council requested that more information and bill samples be provided to them at the next meeting.
The next regular City Council meeting will be scheduled for Monday, March 8th, 2021 at 5:00 p.m. in the Council Chambers of Sanborn City Hall.
There being no further business to come before the Council, Motion Back, seconded by Devitt to adjourn at 6:40 p.m. Motion carried 5-0.
Randy Lyman, Mayor
ATTEST:
Amber Jederberg, City Clerk