Hartley-Melvin-Sanborn Community School DistrictBoard of Directors Meeting Minutes
Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting Minutes
July 17, 2023
Place: HMS HS Media Center
- Call to Order
The Board of Directors of the HMS Community School District met in a regular session at HartleyMelvin-Sanborn High School Media Center, on July 17, 2023 at 6:30 pm - Determine a Quorum
Members Present: Ryan Haack, Chad Lyman, Scott Vollink, Becky Stoltz, and Kyle McCarter
Members Absent: None
Others Present: Patrick Carlin, Emily Widvey, Mike Petersen, Kevan Kaiser, Lisa Kaiser, John
Hight, Jeremy Niichel, and Heidi Douma - Adopt Agenda
Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried - Approve Minutes
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried - Receive Visitors and Visitor Comments: None.
- Discussion/Information Items
6.1 Discuss Construction Project Update– Mr. Hight with Beck’s presented on the current
status
6.2 PLC Conference Share Out – Mr. McCarter shared his feedback from the conference. Mr.
Carlin also presented. - Action Items
7.1 Approve Construction Change Order:
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
7.2 Approve Referee Pay:
Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
7.3 Approve Substitute Teacher Pay:
Motioned by: McCarter, Seconded by: Haack, AYES: All. Motion Carried
7.4 Approve Open Enrollment: 1 request in, 0 requests out.
Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
7.5 Approve Logra Learning Contract:
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
7.6 Approve School Fees:
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
7.7 Approve Milk Bid: Bids were opened.
Motion to approve Prairie Farms by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
7.8 Approve Bread Bid: Bids were opened.
Motion to approve Casey’s Bakery by: Haack, Seconded by: Lyman, AYES: All.
7.9 Approve NW MOU:
Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
7.10 Approve SAVE – ILCC Contract:
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
7.11 Approve NCC Agreements:
Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
7.12 Approve Nursing Services Contract:
Motioned by: Haack, Seconded by: McCarter, AYES: All. Motion Carried
7.13 Approve Legislative Priorities:
Motion to approve Supplemental State Aid, School Safety and Early Literacy as Legislative
Priorities by: Stoltz, Seconded by: Haack, AYES: All. Motion Carried - Bills and Claims
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried - Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried - Transportation Report
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried - Principal Reports
11.1 No Elementary School Report Presented
11.2 No Middle School Report Presented, Mrs. Heidi Douma introduced herself.
11.3 No High School Report Presented - Personnel
12.1 Resignations/Retirements
12.1.1 Assistant JH Baseball Coach – Russ Spier
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
12.2 Contracts
12.2.1 None - Superintendent Report
Mr. Carlin presented on the current status and happenings at the district. - Adjourn Regular Meeting
Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:06 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of
Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emily Widvey
Board Secretary
Hartley-Melvin-Sanborn CSD
CHECK LISTING BY FUND
10 – GENERAL FUND
Adobe Systems Inc Annual Renewal $2,460.00
Ahlers & Cooney, P.C. Legal Services $100.00
Amazon.Com Instructional Supplies
$3,715.96
Amazon.Com Instructional Supplies
$192.08
Boyden-Hull High School Open Enroll Concurrent Enrollment $67.96
Brown’s Lawn & Landscape, Inc.
Lawn Services $1,643.72
Cardmember Service PLC Conference Hotels, Meals & Parking
$11,329.39
CharacterStrong SEL Program
$699.00
Children’s Home SPED Level 2 Individual Costs $3,066.09
City of Hartley Utilities $7,952.13
Clayton Ridge CSD Open Enroll Tuition & TLC $3,240.87
The Community Agency Telephone & Fiber Lease $539.69
Iowa Testing Programs ISASP Testing $1,719.75
Kendall Hunt Publishing Company
IM Materials $6,011.12
Larson Truck Repair, Inc. Bus 15 Repairs $463.30
Lexia Learning Systems LLC Lexia Annual Licenses $7,480.00
Marcus News Inc. Board Minute Publication $123.85
Menards – Spencer Custodial Supplies $188.77
MOC-Floyd Valley CSD Open Enroll Concurrent Enrollment $668.25
Nasco Art Supplies $726.60
Prins Plumbing & Heating, Inc. Irrigation Pump FB Field $556.77
ProChem Dynamics LLC Custodial Supplies $2,899.12
Sanborn Municipal Utilities Utilities
$2,742.02
School Health Corporation Nurse Supplies $1,031.31
School Specialty Workbooks, Instructional Supplies $4,847.59
Sheldon Community School Transportation Director SharingTransportation SPE $12,528.41
Sibley-Ocheyedan Comm School Open Enroll Concurrent Enrollment Open Enrollment Tuition & TLC
$27,763.84
Snider’s Auto Care Center Malibu Service $57.85
Teaching Strategies, Inc. Preschool GOLD $438.52
Trane Technologies HVAC Repairs
$79.00
WEX Bank Fuel for Vehicles
$623.87
Sheldon Community School SPED Individual Transportation
$5,230.11
Brommer Sanitation Garbage Removal $303.47
ClaimAid Medicaid Billing Fees
$423.50
Cooperative Energy Diesel for Buses, Tire Repair $1,301.76
Department of Education Bus Inspections $250.00
Des Moines Schools Open Enrolled Tuition $1,690.08
Gordon Flesch Co, Inc. Copier Supplies $76.28
Hougton Mifflin Harcourt Instructional SuppliesProfessional Development Supplies $16,900.00
IASBO Annual Membership
$250.00
Iowa Communications Network
Telephone $51.30
Iowa Department of Human Services Medicaid State Share
$3,301.80
J.W. Pepper & Son, Inc. Instructional Supplies $197.99
Kendall Hunt Publishing Company
Instructional Materials $5,429.00
Mid-Bell Music,Inc. Headphones
$509.70
The Press, Inc. Board Minute Publication $219.43
Really Great Reading SpEd Instructional Supplies $771.28
Schierholz Chiropractic DOT Physical $125.00
Sheldon Community School Tuition in Billing – Special Education
$41,312.56
Shred It Shredding Services
$43.23
Spencer Community Schools Open Enrollment Tuition & TLC Tuition
$14,188.52
Trane Technologies HVAC Repair
$158.00
Verizon Wireless Hot Spots
$120.03
Account Total: $198,809.87
21 – ACTIVITY FUND
Brandon Kamerman Official
$125.00
Grant Vietor Official $125.00
BSN Sports, LLC Softball Supplies
$264.83
Cardmember Service Golf Practice Round $74.00
Center Sports INC. Softball Supplies $60.00
Dannco Inc Volleyball Supplies
$415.90
Megan Guericke Softball Hitting Camp $400.00
Kadie Bakker FFA Cattle Show Supplies $2,249.43
Minnesota West Community College Team Volleyball Camp $150.00
Krista Nelson Volleyball Camp Fees
$2,550.00
Riddell All American Sports Corp
Football Jerseys $10,856.35
Ross Van Kley Baseball Official
$125.00
Account Total: $17,395.51
33/36 – CAPITAL PROJECTS/PPEL
UMB Bond Prepayment to Escrow
$80,000.00
Beck Engineering Engineering Services $20,900.00
EnCompass Network Support
$1,694.00
Knoepfler Chevrolet Co. 2018 Dodge Pickup $38,674.00
Suter HVAC Repair MS $1,070.00
Cory Jeurgens Construction, LLC
Track Repairs $750.00
Graves Construction Co, Inc. Pay App 2 for Ball Improvements
$252,254.92
Mid-Bell Music, Inc. Keyboards
$754.00
Account Total: $396,096.92
34 – BUILDING PROJECT ACCOUNT FUND
Certified Testing Services, Inc. Soil Testing $1,351.50
Account Total: $1,351.50
61 – NUTRITION
TSYS/Nelnet Online Payment Fees
$139.76
C&D Refrigeration Co Middle School Freezer Repairs $791.43
Martin Bros Purchased Food $1,632.40
Account Total: $2,563.59
Published in the Sanborn Pioneer August 10.