The Sanborn City Council met in regular session Monday, August 14, 2023, in the Donald Kroese Council
Chambers. Mayor Randy Lyman called the meeting to order at 5:00 p.m. with the following Council
Members present: Jerry Back, Tim Devitt, Brian Visser, and Aaron Wiekamp. Larry Reitsma arrived at
5:10pm. Others present: Jim Zeutenhorst, Adam Roelfs, Wendy Reed, Chris Cammann, Brian Elgersma,
Doug Elgersma, John Farrell, Terry Jaycox, Kari Van Es, and Alan Visser.
Motion Back, seconded by Devitt to approve the agenda. Roll call was taken. Vote results: Ayes 5 /Nays 0
Chris Cammann, representing the Sanborn Railroad Days Committee, requested Council feedback on this
years’ celebration, to take to their upcoming board meeting. He also shared thoughts and ideas on what
could come next year. Alan Visser and Terry Jaycox were inquiring further into the City’s proposed Tree
Recycling Center located adjacent to Mr. Visser. Golf Board members Brian and Doug Elgersma and Kari
Van Es represented the Golf Board at the invitation of the City Council. Discussion was held regarding the
finances within the Course and Club House, touching on budgeting, staffing, course improvements, and
maintenance.
A motion was made by Devitt and seconded by Back to approve the consent agenda, with the following
August claim removed, ECDesign Group. The following consent agenda items were approved: a. Approve
minutes of July 10 meeting b. Approve August bills c. Resolution #2023-20 Bank Signer d. Resolution

2023-21 Resolution Setting the Sale of Property. Roll call was taken. Vote results: Ayes 5/ Nays 0

Zeutenhorst provided Council with an update on the proposed expansion of Sanborn’s Highway
Commercial Park.
Zeutenhorst provided the City Council with an update on the City of Sanborn’s Natural Gas Border
Station. Northern Natural Gas had done further modeling of the system and feels if Sanborn is willing to
accept a new agreement that they will receive 47 pounds of pressure versus the 56 pounds we are
currently receiving, the City may not have to spend nearly $700,000 in Border Station upgrades. The city
of Sanborn has contracted with USDI to model Sanborn system in the past and they were able to put the
new pressures into the model and we are confident that we will be able to maintain proper pressure
throughout the community without having to upgrade the Border Station. Zeutenhorst informed the
Council that we should move forward on purchasing an additional 100 MCF of firm capacity which will
cost the city approximately $162,000 and upgrade the meter at the border station for approximately
$25,000. There may need to be some work to the regulator station which would be approximately
$30,000 but would not need to do the large upgrade to the border station. It was the consensus of the
Council to move ahead and get a new agreement from Northern Natural gas to accept 47 pounds of
pressure and move forward with the purchase of 100 MCF’s of firm capacity.
Council reiterated the need for a quality tree and branch site for the residents of Sanborn. Realizing the
ongoing costs associated with its upkeep and the limited spaces available for such a site, Councilman
Back motioned to approve the City’s Tree Recycling Center location of the old cement plant on North
Western Avenue. Motion was seconded by Reitsma. Vote Results: Ayes 3/ Nays 2
Zeutenhorst provided the Council with updates on the following:

• Deputy Clerk Melissa Baker has completed her 6-month probationary period. Based on her
  performance he supports keeping Mrs. Baker as a city office employee. Devitt made a motion to provide
  a $1.00/hr. increase to Mrs. Baker’s wage. Motion was seconded by Wiekamp. Vote Results: Ayes 5/Nays

1. Councilman Back had other commitments and had to leave the council meeting at 7:00pm.

• There is a storm water drainage issue near the railroad tracks the city is watching. It’s an old
  drain tile, on private property, and has been failing for years. It is beginning to affect multiple property
  owners.
• Zeutenhorst and Roelfs shared that 65 trees have been removed from the Right-Of-Ways, south
  of the railroad tracks and along 3rd Street, with more to come. What was to be a fall project moved up
  quickly due to the schedule of the tree removal company. Ash, or dead/dying, trees are being removed
  prior to the resurfacing work on 3rd Street, and with regards to the Ash Borer pandemic under threat.
• Zeutenhorst reminded the Council that he has met his rule of 88 through IPERS and is not
  looking at retirement at this time but has been working with the Iowa association of Municipal Utilities
  to potentially be a contract employee with the City of Sanborn at some point, which will help with
  succession planning for the City of Sanborn and provide some savings to the City of Sanborn
  Reed provided Council with May and June financial statements; July is still pending. End of Fiscal Year
  2023 is also being reviewed for final closure and has begun working with the auditors.
  Roelfs asked if Council was still interested in offering a fall city-wide clean-up event, suggesting dates of
  September 27th and 30th. Consensus was to go ahead with planning.
  There being no further business to come before the Council, Motion Wiekamp, seconded by Reitsma to
  adjourn at 8:03 p.m. The next regularly scheduled meeting will take place on Monday, September 11 at
  5:00p.m. in the Council Chambers at City Hall. Roll call was taken. Vote results: Ayes 4 /Nays 0
  Attest:
  Wendy Reed Randy Lyman
  City Clerk Mayor
  Council Bill List August 14, 2023 Total:
  605 Companies Pay Request #5 Final:Maris Estates Pond
  $10,595.50
  A&M Laundry, Inc. SGCC/Shop Towel service $325.17
  A.H.Hermel Co Breakroom Supplies
  $42.48
  Access Systems Monthly Copier Lease $495.98
  ACCO WT/Pool Chemicals
  $4,851.80
  ACE Refrigeration SGCC-kitchen utensils $150.00
  AgriVision Equip. Parks-oil/filter/valve $129.82
  *Airgas Carbon Dioxide/Cylinder rental $608.03
  Airgas EMS/Pool Cylinder Rental
  $690.25
  *Andringa, Halle Reimb-Dollar General (SGCC) $28.36
  *Associated Computer Systems Serenity/AMP July $545.75
  Associated Computer Systems Serenity/AMP Aug $545.75
  *AT&T Mobility Fire/Amb Tablets
  $155.89
  Atlantic Coca-Cola SGCC-Beverage Order $1,054.75
  *Baker & Taylor Books Books (July/Aug) $1,064.53
  *Bankcard CC Processing Fees
  $405.69
  *Bavier, Benjamin Gas Rebate
  $300.00
  Bob & Scott’s SGCC Meat
  $1,582.99
  *Boll, Jean Contract work $465.50
  *Brommer Sanitation LIB Garbage Service (June/July) $67.96
  Brommer Sanitation Monthly Garbage/REC $9,146.92
  Casey’s Bakery Clubhouse Bakery $678.47
  *Cengage Learning Inc LIB Books
  $104.96
  *CHA Consulting, Inc RR Crossing-Geotechnical Review $3,250.00
  City of Sanborn Petty Cash Replenish-Postage dues $62.60
  City of Sheldon Ambulance Coverage $700.00
  *Clayton Energy Corp June Commodity $29,963.73
  Continental Research Corp WT/WW Tefla Pent $568.64
  Coop Oil & Gas PD Battery Replacement $222.11
  *Core-Mark Pool concession supplies $1,753.78
  *Core-Mark SGCC Food Purchase
  $2,869.08
  Dave’s Sand & Gravel Course Sand
  $285.23
  Dekoter, Thole & Dawson Legal:PD/Admin/St $4,280.00
  Del’s Garden Center SGCC Grass/flowers/fertilizer $231.19
  DGR Engineering Engineering
  $5,154.30
  *Dodd, Connor Cemetery Work
  $112.00
  *Doll Distributin SGCC Beverage Order $3,174.75
  Don’s Auto PD/SW/Parks repairs
  $133.45
  *Donkersloot, Ashley Demolition Incentive $2,100.00
  *Dummett, Pam Contract work
  $640.00
  EC Design Group Course Irrigation Design Project $9,750.00
  *Equitable Life Insurance Insurance Premiums $330.21
  Farmers Coop Soc. Parks chemicals/seed $689.61
  Faulkner, Raoul Demolition Incentive $500.00
  Feld Fire Fire Bunker Gear (6)
  $16,269.00
  Ferguson Waterworks 2023 Meter Software $1,850.00
  Fintech Doll Distr. ACH Fees.$23.13
  Foundation Analytical Lab Testing
  $4,794.00
  Goodland Pump & Supply WT Well service/repair $10,929.68
  *Gordon Flesch LIB copier dues
  $251.62
  GPM Enviro. Sol. WWTP service calls $1,120.00
  Grainger Measuring Wheel.$184.08
  Groebner & Assoc Coupling/SIM Card $640.61
  Holtrop Excavating Miller Park Sand (Volleyball Court) $1,239.06
  *IA Dept of Revenue Sales/Excise Taxes/WITHHOLD Pen..$13,020.10
  *IA Dept of Revenue Payroll Taxes $2,795.06
  IMFOA Benefitted Membership (Wendy) $50.00
  Industrial Process Tech WWTP DUP for Sludge Pipe $27,946.00
  Iowa DNR NPDES & Operation Permit $210.00
  Iowa Dept of Public Safety PD Terminal Billing FY23 $1,200.00
  Iowa Information Publications/Advertising $298.00
  Iowa One Call Locates $48.60
  *IPERS IPERS $10,333.06
  IRS Payroll Taxes $23,007.97
  *Istate Truck Center ST Truck repair
  $752.67
  Jack’s Uniforms & Equip PD Uniforms $1,352.03
  Janitor’s Closet Supplies $220.12
  Jennings Buildings & Services PD Card reload $80.00
  Jess Food Service SGCC: kitchen utensils $22.50
  JElectric Inc WT/WW equipment repair $2,706.03
  Jim’s Sewer Service WW Lift Station rehab $1,875.00
  *Johnson Bro’s SGCC Beverage Order $1,714.59
  Koons Gas Measurement Gas: meter $5,033.20
  *Kreykes, Andres Refund: Pool lessons unredeemed $40.00
  Kurita America WWTP: Defoam/Kurifloc $18,564.31
  Larson Truck Repair Street Sweeper service $362.89
  Lexipol EMS Platform/Mobile Solution $254.60
  *Lyman, Tanya Reimb:Brew51 Beverage Order $156.46
  *Lyman, Tanya Reimb-Amazon SGCC $145.48
  *Magazine Subscription LIB Fall Magazine Renewals $476.00
  Marcus News Publications/Advertising $670.34
  *Mastercard Lib-Offc Suppl/Puzzles/Books (June/July) $886.51
  MidAmerican Energy Utilities
  $11.26
  Midwest Fire Equip. FD Hose
  $1,119.44
  Midwest Turf & Irrigation SGCC parts/Recon/Shield/supplies $5,517.70
  Miller & Sons Golf Cars SGCC starter/generator $557.55
  610 Depot (Ryden/Napa) Course/Pool/WWTP/Parks Supplies
  $4,797.40
  *Noah’s Ark Animal Wksp LIB Program supplies $983.27
  *Northern Lights SGCC Food Purchase $8,687.66
  Office Elements Office Supplies
  $44.76
  O’Brien Co. Implement WWTP supplies $170.68
  O’Brien Co. Treasurer Property Taxes FY24 $1,084.92
  *Overdrive, Inc Bridges E-Book FY24 renewal $592.32
  P&K Pest Control Pest Control(Park/Pool/SGCC/WTP) $603.00
  Pepsi-Cola Pool-Beverages
  $287.79
  Plumbing & Heating Wholesale WT parts $273.40
  Power Manager User Group FY24 Dues $50.00
  Premier Communications Gas Border Station $34.76
  *Pry, Barb Contract work $576.00
  *Ringheimer, Sharon Gas Rebate
  $350.00
  Sanborn Building Center SGCC Building supplies $1,315.07
  *Sanborn Hardware & Rentals SGCC Charge Account $7,275.89
  *Sanborn Hardware & Rentals Gas Rebate $2,800.00
  *Sanborn Foods Lib-Program Suppl
  $95.64
  Sanborn Foods SGCC/Pool/Office/Park/WWTP $173.86
  *Sanborn Municipal Util. Lib-Utililities (June/July) $412.14
  Sanborn Municipal Util. Utilities
  $41,179.81
  Sanborn Propane Fuel $4,508.36
  Sanford Health & Occu.Med Pre-Employment screenings $107.00
  Sanford Health Pre-Employment Testing $329.00
  Schmidt, George Reimb:WWTP Gloves $19.24
  *Schnurr, Ray Cemetery Work
  $656.00
  Schwebach Tree Service Ash Borer/ROW Tree Service 8/9-8/11/23
  $15,000.00
  Simmering-Corey Annual Online WebHosting City Code $450.00
  *Sioux City Journal LIB Yearly Renewal $325.99
  Siouxland District Health Pool Inspection $418.00
  *Stamer Liquor SGCC Beverage Order $1,816.04
  SuperHiTech EMS Remote Session/WWTP Printer $358.25
  Sybemsa Graphics ProShop Uniforms/PD Polo’s $946.00
  *TCA Lib-Phone/Int/Cable (July/Aug) $157.59
  TCA Phone/Int/Cable $1,431.11
  Teerink Concrete Sawing WWPT Building modifications $740.00
  Unity Point Clinic Random Screenings MRO Service $84.00
  USA BlueBook WT Chemicals
  $655.60
  USPS Postage $199.54
  Vector Group CPR/1st Aid training (3) $60.00
  *Verizon Wireless GIS Line/PD Jetpacks/Cell Phone $183.51
  Verizon Wireless PD 2 lines $80.08
  Vermeer Sales & Service 2023 Vacuum Excavator $91,750.00
  VISA Administration:SGCC..$796.00
  VISA City Charge:SGCC/Park/Pool/PD/WWTP/Offc $3,292.62
  Visser Brothers Plumbing WWTP replace compressor $1,808.00
  Vogel Paint & Glass SGCC Door Hardware $52.14
  Vogel Traffic Services Pavement Marking Paint $1,283.25
  *Wellmark Insurance Premiums
  $13,998.07
  West Branch Construction Pay Request #2 MCC Replacement
  $18,786.64
  Zeutenhorst Financial Monthly Cobra Fee (June/July) $25.50
  Zimco Supply SGCC Grounds supplies $753.06
  Totals: $481,799.34
  Published in the Sanborn Pioneer August 31.