The Sanborn City Council met in regular session Monday, November 13, 2023, in the Donald Kroese Council Chambers. Mayor Randy Lyman called the meeting to order at 5:00 p.m. with the following Council Members present: Tim Devit, Larry Reitsma, Brian Visser, and Aaron Wiekamp. Others present: Jim Zeutenhorst, Adam Roelfs, Wendy Reed, Samantha LaCoe, Sherri Power, Marlin Sjaarda, and Alan Visser and son.
Motion Wiekamp, seconded by Visser to approve the agenda. Roll call was taken. Vote results: Ayes 4 /Nays 0
Sanborn resident Sherri Power shared with council her dissatisfaction with the city’s advertising of last’s weeks city/county election.
The Mayor of the City of Sanborn announced that this was the time and place for public hearing on the mater of the “PROPOSAL TO VACATE ORANGE STREET AND CONVEY VACATED ROADWAY TO ALAN AND BRIANA VISSER.” The property involved is described as follows:
All that part of vacated Orange Street adjacent on the North of Lot One (1) and Lot Ten (10), Block Three (3), Fairview Addition to the City of Sanborn, O’Brien County, Iowa.
Atier vacation of the above-described property the City Council will convey said property to Alan and Briana Visser on the following conditions:
Alan and Briana Visser pay for all atorney fees, closing costs, and recording fees for the vacation and transfer of this property. The City will not provide an abstract for this property. The transfer documents shall provide that the City will retain an easement on the property for utility purposes. The conveyance will be by Quit Claim Deed.
At this time, all interested persons could appear and file objections to the vacation and conveyance of the above-described properties by the City of Sanborn, O’Brien County. The mayor then asked the Clerk were there any writen objections filed by a resident or property owner of the municipality to the vacation and conveyance of the above-described property. The Clerk advised the mayor that no writen objections had been filed. The mayor then called for oral objections to the sale of the above-described real estate and none were made. Whereupon, the Mayor declared the time for receiving oral and writen objections to be closed.
Councilperson Devit introduced the Resolution 2023-29 entitled “RESOLUTION FOR GRANT OF EASEMENT” and moved that the same be adopted. Councilperson Back seconded the motion to adopt. The roll was called and the vote was: Ayes 4/Nays 0.
A motion was made by Devit and seconded by Visser to approve the consent agenda. The following consent agenda items were approved: a. Approve minutes of October 9 meeting b. Approve November Bills c. Liquor License renewal for Jay’s d. Liquor License renewal for Rails e. Golf Board Appointment of Zach VandeKamp f. Sanborn Volunteer Fireman Applicant Chris Schmidt g. Resolution @2023-30 Payment Policy for Returned/Cancelled Payments h. T.Enger Completion of Grade II Waste Water Certification Wage Increase i. Library Board Appointment of Joan Klein Ayes 4/Nays 0.
Zeutenhorst has met with DGR at the golf course/Miller Park irrigation pump house to go over possibilities on upgrades/improvements. The AMPI easement for their wastewater pretreatment line is wagering on an open mater regarding the water tower painting done in 2022. Zeutenhorst mentioned the possibility of a second meeting in November to amend the Urban Renewal Plan. Zeutenhorst asked for Council’s consensus on funding lot sale rebate incentives, going back to enterprise spliting, versus the improvement fund, saving the improvement funds for new streets. Lastly, he reported from the Light Plant and Telecommunications Board, that they are reviewing their deposit policies (as it pertains to new customers) in light of the new advertising measure implemented by Premier Communications affecting just the town of Sanborn residents.
Clerk Reed asked for approval of two state required reports.Motionmade by Devit, seconded by Visser, approving Resolution 2023-27 Approving the FY23 Annual Urban Renewal Report. Ayes 4 /Nays 0.motionmade by Reitsma, seconded by Devit, to approve Resolution 2023-28 Approving the FY23 Street Finance Report. Ayes 4 /Nays 0.
Mayor Lyman, acting as the Sanborn Fire Department’s Chief, reported that the department was recently called out to 2 separate rural fires, both of which they were called back out to, where the insurance company/policy coverage was not enough to cover the invoices. He had called around to other departments and discussed at the annual townships meeting just held only to learn Sanborn is not alone. He also reported that the fees for service for the Sanborn Fire Dept. are undeniably lower than the area average. It’s unclear how the department can hold teeth on unpaid fire fees but all atempts to collect call costs will be used. Adam Roelfs and Zeutenhorst shared that Sanborn will be adding a different, used, snowplow to its fleet this season; found in LaCrosse, WI. Devit provided Council with a layout design the recreation center enthusiasts have come up with. Light discussion ensued over the proposal of a Sanborn Rec Center located in the old Presbyterian Church, including security, safety, accommodations, usage and hours. Zeutenhorst has learned that the Golf Board is anticipating having no restaurant next season. Offers have been made to both Kevin and Tanya for 2024 grounds keeper and proshop/bar manager. Cold mix was also suggested to Roelfs, to try to have some potholes filled before bad weather.
There being no further business to come before the Council,motionVisser, seconded by Reitsma to adjourn at 6:22 p.m. The next regularly scheduled meeting will take place on Monday, December 11 at 5:00p.m. in the Council Chambers at City Hall. Roll call was taken. Vote results: Ayes 4 /Nays 0
Atest:
Randy Lyman Mayor
Wendy Reed
City Clerk
A&M Laundry, Inc. SGCC/Shop Towel service $324.89
*Access Systems Monthly Copier Lease $495.98
*AirGas EMS/Pool Cylinder rentals
$417.35
AirGas EMS Cylinder rental
$190.30
A.H.Hermel Co Breakroom Supplies $64.62
ACCO WT-Liquid Chlorine
$3,906.40
AgriVision ST-Oil/filter/belt
$167.98
Alpha Wireless PD/Fire-Antenna replacement/pager case $150.75
Arnold Motor Supply ST-lacquer thinner $95.22
*Associated Computer Systems
Serenity/AMP Dues $545.75
*AT&T Mobility Fire/Amb Tablets (Oct/Nov) $311.78
*Baker & Taylor Books Adult/Childrens Books $1,476.61
Bob & Scott’s SGCC Food Purchase $630.02
*Bomgaars Employee Clothing Allow/Golf grounds maint. $857.04
*Brommer Sanitation Monthly Garbage/REC Sept $10,161.47
Brommer Sanitation Monthly Garbage/REC Oct $10,268.10
*Brommer Sanitation LIB-Monthly GB Service $35.25
Casey’s Bakery Clubhouse Bakery
$95.67
*Cengage Learning LIB Books
$131.20
*City of Sheldon Ambulance Coverage $1,750.00
City of Sheldon Ambulance Coverage $1,750.00
*Clayton Energy Corp Gas Commodity $38,500.39
Core & Main ST/WT-tree dump supplies/wt meter supplies
$2,569.16
*Core-Mark SGCC Food Purchase
$310.27
CW Suter & Son Pool-Annual Service Agmt $1,425.00
DeBauche Truck & Diesel 2011 International Snowplow
$61,000.00
DeKoter, Thole, & Dawson Legal-Admin $150.00
*Demco, Inc Lib office supplies
$126.55
DGR Engineering GAS/WWTP Engineering $2,521.00
Diamon Vogel ST-Marking paint
$296.95
Don’s Auto PD/WT/SGCC/Fire-equipment repair $866.82
Environmental Systems Research
ArcGIS Annual Subscription
$550.00
Environmental Equipment & Serv ST-Sweeper brooms $783.64
*Equitable Life Insurance Insurance Premiums $355.38
Farmers Coop Society WWPT-24D Amine $201.84
Farmers Market WT Main Project – ARPA/PARK-Campground Water/Sewer $56,002.29
Ferguson Waterworks WT – Meter Acct $4,241.18
*Fintech SGCC-Johnson Bro’s Beverage $23.13
*Foundation Analytical Lab Testing
$734.00
Foundation Analytical Lab Testing
$1,947.00
*George Schmidt Reimb: Bomgaars-clothing allow $267.05
*Gordon Flesch Co LIB-Q3 copies fees/annual service agmt…$427.95
Groebner & Assoc GAS-Meter supplies $982.10
Groves Emergency Lighting PD-Install Camera System $325.00
Heath Consultants GAS-Odorator
$494.76
*IA Dept of Revenue Sales Tax
$8,186.33
Iowa Information Publications/Advertising $149.00
Iowa One Call Locates $45.00
IA Rural Water Dues $355.00
*IPERS IPERS $11,405.44
IA Utilities Board GAS-FY23 Direct Assessments $1,041.00
Jack’s Uniforms & Equip PD-Uniform $164.84
JESS Food Service SGCC – equipment service $301.50
Jelectric Inc WWTP-East Lift generator service $5,105.25
Jennings Buildings PD-Card Refills
$80.00
John & Amy Jo VanderHaag Living Trust Tax Rebate Year 1
$23,865.37
K&J Curb Grinding ST-Curb Grinding $352.00
Kevin Koerselman SGCC-Used Power washer $750.00
KENCO Fire FIRE-SCBA Cylinders (5) $2,770.00
Kurita WWTP-Kurifloc..$10,861.30
M Design & Promotions Office Supplies $355.00
M&T Fire & Safety FIRE-Enforcer Foam $2,250.00
Marcus News Publications/Advertising $682.12
*Mastercard Library Charge: DVD/CD/Puzzle $86.88
MidAmerican Energy Border Station Utilities $12.05
Michael Todd & Co ST-Tree Dump Signage $742.15
Microbac Laboratories WWTP-Testing $24.00
*Motorola Solutions PD-Camera System $21,185.28
610 Depot (Ryden/Napa) SGCC/WT/WW/GAS/Park/CEM/Shop/CityHall $5,448.50
NCL of Wisconsin WWTP-Lab supplies $53.29
Neal Chase Lumber SGCC-grounds supplies $18.50
*Northern Lights SGCC Food Purchase $2,106.92
*NWILC Area Meeting registration
$20.00
Northwest Glass Co SGCC-Basement Door replacement
$6,852.34
Northwest IA Solid Waste Agency
Fall cleanup-electronic/appliance recycling $465.00
Office Elements Office Supplies
$424.74
*O’Brien Co. Extension Cont.Ed. Pest Control $115.00
P&K Pest Control Monthly Maintenance (City Hall/WWTP/MP SGCC) $453.00
*Postmaster Postage – Utility Billing
$198.78
Premier Communications Gas Border Station $35.41
Rick Marnell WWTP-Trailer/tank
$350.00
Sanborn Building Center SGCC/ST-lumber $125.64
*Sanborn Foods Lib-Program/cleaning supplies $32.57
Sanborn Foods Office/REC/Park/Comm.Ctr $268.00
*Sanborn Municipal Util. Library utilities $174.58
Sanborn Municipal Util. Utilities
$30,817.66
Sanborn Propane SGCC/City-Bulk fuel $4,255.96
*Secretary of Station Notary Application $30.00
*Samantha LaCoe Reimb-Lodging/Academy testing $129.92
Sensit Technologies GAS-meter calibration $418.66
Sally Smith Reimb-PARK/REC supplies $37.32
TCA Phone/Int $1,409.80
*TCA Library Phone/Internet
$77.30
The Toro Co Course Mower Mnthly Maint. Agmt $242.00
*Verizon Wireless GIS Line/PD Jetpacks/PD 2 lines/Mike D.Cell
$268.66
VISA Public Works Charge-ST Clothing Allow $227.04
VISA City Charge:SGCC/Admin/Office/PD/Fire $5,188.62
Visser Gravel 1” Crushed Concrete – ARPA $587.89
Visser Bro’s Plumbing WT-Control Board repair $1,017.60
Wendy Reed Reimb-Mileage TIF Wksp $172.20
*Wellmark Insurance Premiums
$14,685.72
Yesterday’s Memories Tax Rebates
$29,780.04
Zeutenhorst, Jim Reimb-Law Wksp Meal/Fuel $218.68
*Zeutenhorst Financial Q3 Ease/Monthly Cobra service $188.25
Ziegler, Inc MP/SGCC-Irrigation ST-Sweeper repair $8,024.38
Totals: $414,617.32
Published in the Sanborn Pioneer November 30.