Place: HMS HS Media Center

1. Call to Order
   The Board of Directors of the HMS Community School District met in a regular session at HartleyMelvin-Sanborn High School Media Center, on January 15, 2024 at 6:30 pm
2. Determine a Quorum
   Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
   Members Absent: None
   Others Present: Patrick Carlin, Emily Widvey, Jeremy Niichel, Ashley Benz, Heidi Douma,
   Blake Wendt, and Mike Petersen
3. Adopt Agenda
   Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
4. Approve Minutes
   Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
5. Receive Visitors and Visitor Comments: No comments were made.
6. Discussion/Information Items
   6.1 N/A
7. Action Items
   7.1 Approve Fundraiser Requests
   Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
   7.2 Approve Open Enrollments: 0 request(s) in, 0 request(s) out
   No Motion Needed as None Submitted
   7.3 Approve SBRC Application – A modified spending authority of $81,283.00 with a Required
   Local Match of $27,094.00 for At-Risk/Dropout Program was submitted for request.
   Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
   7.4 Approve Field Trip – Music Department Request to Omaha for Lion King Musical
   Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
   7.5 Approve Bond Surplus Resolution – Authorizing the maximum amount of $285,000.00 for
   paying ahead on the bond levy.
   Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
   7.6 Approve Open Campus –
   Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
   7.7 Approve Field Trip – HS Jazz Band Competition at Augustana University in Sioux Falls
   Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
   7.8 Approve Student Meal Extension – Continue to offer meals free through the end of the
   school year.
   Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
8. Bills and Claims
   Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
9. Financial Reports
   9.1 Payroll
   9.2 Cash/Receipt Listing
   9.3 Activity Fund
   9.4 Cash Summary
   Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
10. Transportation Report
    Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
11. Principal Reports
    11.1 Elementary Reported by Ashley Benz
    11.2 Middle School Reported by Heidi Douma
    11.3 High School Reported by Blake Wendt
12. Personnel
    12.1 Resignations/Retirements
    12.1.1 HS Cheer Coach/Sponsor – Trivia Vial
    12.1.2 HS Assistant Baseball Coach – Dawson Schiphoff
    12.1.3 FCS Teacher – Carley Kleinhesselink
    Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
    12.2 Contracts
    12.2.1 None
13. Superintendent Report
    Mr. Carlin presented on the current status and happenings at the district.
14. Adjourn Regular Meeting
    Vollink declared the regular meeting of HMS Board of Directors adjourned at 6:57pm.
    These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
    Attest:
    Scott Vollink
    Board President
    Hartley-Melvin-Sanborn CSD

Emily Widvey
Board Secretary
Hartley-Melvin-Sanborn CSD
GENERAL & MANAGEMENT FUND
Amazon.Com
Instructional SuppliesPerkins & RPP Supplies $1,641.40
Children’s Home Special Education Individualized Costs $2,218.65
City of Hartley Utilities $9,111.31
Clay County Auditor Election Fees
$44.25
The Community Agency
Telephone $545.69
Iowa Assoc. of School Boards Board Convention Registration Fees
$1,560.00
Iowa Department of Human Services Medicaid State Share $1,209.95
Menards – Spencer Perkins & RPP Purchase $597.90
NAPA Oil $14.79
One Source Background Check
$21.00
Prairie Lakes Area Education Agency Librarian Shared Contract
$2,000.00
Quill Corporation General Supplies
$70.18
Sheldon Community School Open Enrollment Tuition, TLC & ConcurrentTransportation D $96,777.54
South O’Brien CSD Open Enrollment Tuition, TLC & Concurrent
$27,197.80
Upper Des Moines Opportunity Head Start Teachers $1,604.38
Village Northwest Unlimited Special Education Day Hab Services
$732.00
Ward’s Natural Science Instructional Supplies $191.55
WEX Bank Small Vehicle Fuel
$1,121.27
Amazon.Com Custodial Supplies
$22.80
Automatic Building Controls Annual Fire Alarm Inspection $4,289.00
Brommer Sanitation Inc Garbage Removal $445.30
Cardmember Service USPS EnvelopesBoard Meal $864.24
Claim Aid Special Education Medicaid Billing Fees $659.32
Cooperative Energy Co Fuel for Buses, Small Vehicles, DEF
$4,248.23
Cooperative Farmers Elevator
Custodial Supplies $38.21
Kristi Daggett Mileage Reimbursement $36.00
Fiesta Foods Instructional Supplies
$359.90
Gordon Flesch Co Inc Staples for Copiers $198.98
Harris-Lake Park CSD Open Enrollment Tuition & TLC $34,968.60
Lori Heemstra Mileage Reimbursement $40.50
NAETHAN HOAGLUND Mileage Reimbursement $36.00
Iowa Communications Network Telephone $65.32
Iowa Local Government Risk Pool
Natural Gas Risk Pool $30,246.35
Brittany Johnson Mileage Reimbursement $31.50
Carley Kleinhesselink Mileage Reimbursement $76.50
Larson Truck Repair, Inc. Bus 12 & Bus 7 Repairs $912.43
Nicole Lewis Mileage Reimbursement $72.00
Marcus News Inc. Board Minute Publication $160.11
NAPA Fuel Addiditve for Cold Weather $80.94
Orkin – Sioux City, IA Pest Control
$75.99
The Press Inc Board Minute Publication $269.54
Reality Works Perkins/RPP Supplies $2,294.02
Sanborn Foods Instructional Supplies $124.38
Sanborn Municipal Utilities Utilities
$4,577.27
Sibley-Ocheyedan Comm School Open Enrollment Tuition & TLC
$31,619.90
Robin Sindt Mileage Reimbursement $63.00
Spencer Comm School Open Enrollment Tuition & TLC $13,383.00
Russell Spier Mileage Reimbursement $117.00
Staples Office Supplies $210.60
Verizon Wireless Hot Spots
$120.03
Andrew Yenzer Mileage Reimbursement $67.50
Account Total: $277,434.12
ACTIVITY FUND
Tracey Badar Official $125.00
Ronald Stowers Official $125.00
Mark Zalme Official $125.00
Greg Atherton Official $85.00
Travis Birkey Official $125.00
Tyler Horkey Official $85.00
JEFF SOPER Official $125.00
Jeff Ten Napel Official $85.00
Mike Wedge Official $85.00
Garrett Wirtz Official $125.00
Tyler Horkey Official $85.00
Gary Klett Official $85.00
Ken Maxfield Official $125.00
Milt McPike Official $125.00
Nathan Schreur Official $85.00
Scott Willmott Official $125.00
Nathan Schreur Official $75.00
Richard Crow Official $125.00
Darrell De Jong Official $85.00
Tyler Horkey Official $85.00
Kyle Oswald Official $125.00
Nathan Schreur Official $85.00
Jim Wagner Official $125.00
Scott Wagner Official $85.00
Greg Atherton Official $85.00
Jeff Lucas Official $125.00
John Malloy Official $125.00
Jeff Ten Napel Official $85.00
Mike Wedge Official $85.00
Darrell De Jong Official $85.00
Matt Dykstra Official $85.00
Chris Freese Official $75.00
Aaron Hartman Official $125.00
Nathan Schreur Official $85.00
Ronald Stowers Official $125.00
Scott Willmott Official $125.00
Amazon.Com Softball Supplies – Equipment Bag $151.59
Tyler Horkey Official $15.00
Gary Klett Official $15.00
Northwest AEA ES PBIS Supplies
$24.90
Amazon.Com Track Supplies
$34.98
Atlantic Bottling Company MS Concession Supplies $429.42
712 Custom Designs Screenprinting Youth Basketball Jerseys
$1,620.00
BSN Sports, LLC Softball Uniforms
$1,428.45
Iowa State University Bands Honor Band Entry $75.00
Mid-Bell Music, Inc Instrument Repairs $142.63
Sanborn Foods MS PBIS Supplies
$483.48
West Music All State Music
$217.40
Account Total: $8,567.85
CAPITAL PROJECTS/PPEL
Cardmember Service 3D Printers
$2,997.84
Raveling, Inc. Scoreboard Installation $27,243.00
EnCompass Network Support
$1,694.00
Graves Construction Co, Inc. Booster Concrete Pads $6,132.72
P & S Electric LLC Boiler Shut Off Relocations (HS & ES) $926.16
Ryan Installation Bluetooth Install for New Gym $2,890.00
Account Total: $41,883.72
BUILDING PROJECT ACCOUNT FUND
UMB Bank Bond Servicing
$300.00
Account Total: $300.00
NUTRITION
C&D Refrigeration Co Freezer Repairs $466.74
Casey’s Bakery Bread $730.45
East Side Jersey Dairy ES Milk
$1,934.55
Martin Bros. Purchased Food
$9,506.56
Casey’s Bakery Bread $452.68
East Side Jersey Dairy ES Milk
$1,862.88
Fiesta Foods Purchased Food
$153.78
Martin Bros. Purchased Food
$8,926.58
Sanborn Foods Purchased Food
$123.41
Account Total: $24,157.63
Published in the Sanborn Pioneer February 1.