Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting Minutes
March 18, 2024
Place: HMS HS Media Center

1. Call to Order
   The Board of Directors of the HMS Community School District met in a regular session at HartleyMelvin-Sanborn High School Media Center, on March 18, 2024 at 6:30 pm
2. Determine a Quorum
   Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Kari Van Es
   Members Absent: None
   Others Present: Patrick Carlin, Emily Widvey, Jeremy Niichel, Ashley Benz, Heidi Douma,
   Blake Wendt, Mike Petersen, Kim Spier, Lisa Kaiser, Kevan Kaiser, Kent Douma, Brennan Stoltz, and Annika Overmire
3. Adopt Agenda
   Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
4. Approve Minutes Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
5. Receive Visitors and Visitor Comments: Brennan Stoltz extended a thank you for the support of their local FFA chapter at the previous weekend’s pancake breakfast.
6. Discussion/Information Items
   6.1 Discuss Board Policy 100 & 200 Series – Discussion was had.
   6.2 Discuss Mower Bids – Discussion was had
   6.3 Discuss High Jump Bids – Discussion was had
7. Action Items
   7.1 Approve Trane Agreement: Kyle McCarter made a motion to approve the agreement at the 24-hour rate.
   Seconded by: Lyman, AYES: All. Motion Carried
   7.2 Approve Open Enrollments: 1 request(s) in, 3 request(s) out
   Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
   7.3 Approve Fundraiser Requests – 6 submitted fundraiser requests recommended for approval
   Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
   7.4 Approve 2024-2025 School Calendar –
   Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
   7.5 Approve Board Policy 501.3–
   Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
   7.6 Approve Board Policy 505.8 – Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
   7.7 Approve AEA Purchasing – Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
   7.8 Approve Bids for High Jump Equipment – 1 Bid Received from Sanborn Christian for $3,002.00
   Motioned by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried
   7.9 Approve Bids for Mower: Chad Lyman made a motion to approve the purchase of two mowers both from John Deere Seconded by: McCarter, AYES: All. Motion Carried
   7.10 Approve DCAP Plan – Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
8. Bills and Claims Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
9. Financial Reports
   9.1 Payroll
   9.2 Cash/Receipt Listing
   9.3 Activity Fund
   9.4 Cash Summary
   Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
10. Transportation Report Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
11. Principal Reports
    11.1 Elementary Reported by Ashley Benz
    11.2 Middle School Reported by Heidi Douma
    11.3 High School Reported by Blake Wendt
12. Personnel
    12.1 Resignations/Retirements
    12.1.1 MS Associate – Kathy Wolters
    Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
    12.2 Contracts
    12.2.1 ES Special Education Teacher – Jeremiah Delzer
    Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
    12.2.2 HS Head Football Coach – Jeremiah Delzer Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
    12.2.3 ES Teacher – Haley Schwenneker Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2.4 HS Boys Track Head Coach – Korey Ebel
    Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2.5 FCS Teacher – Katie Francis Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
    12.2.6 ES Teacher – Gracie Lode Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2.7 Weight Room Coach – Korey Ebel
    Motioned by: Van Es, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2.8 Safety/At-Risk Coordinator – Korey Ebel
    Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
    12.2.9 HS Baseball Assistant Coach – James Mattingly Motioned by Lyman pending completion of Coaching Authorization, Seconded by:
    McCarter, AYES: All. Motion Carried
    12.2.10 HS Head Girls Basketball Coach – Ashley Tessum Motioned by: Stoltz, Seconded by: Van Es, AYES: All. Motion Carried
    12.2.11 JH Head Baseball Coach – Korey Ebel Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
13. Superintendent Report Mr. Carlin presented on the current status and happenings at the district.
14. Adjourn Regular Meeting Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:09 pm.
    These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
    Attest:
    Scott Vollink
    Board President
    Hartley-Melvin-Sanborn CSD
    Emily Widvey
    Board Secretary
    Hartley-Melvin-Sanborn CSD
    Published in the Sanborn Pioneer April 4.

CHECK LISTING BY FUND
10 & 22 – GENERAL & MANAGEMENT FUND
Ahlers & Cooney, P.C. Legal Fees
$213.50
Alpha Wireless Communications CO Safety Radios – Grant $11,659.50
Amazon.Com Instructional SuppliesOffice Supplies $769.09
Cardmember Service ISFLC Hotel & MealLicensing Fees $603.53
City of Hartley Utilities $9,779.22
The Community Agency Telephone & Fiber Lease $545.81
Cooperative Farmers Elevator Maintenance Supplies $25.94
Flinn Scientific Inc. Instructional Supplies $139.13
Iowa Assoc. of School Boards Conference Registration $350.00
Iowa Communications Network Telephone $65.76
Northwest AEA Printing Services
$230.00
One Source Background Checks
$155.00
ProChem Dynamics LLC Maintenance Supplies $32.54
Sanborn Municipal Utilities Utilities
$4,564.78
School Administrators Of Iowa Professional Membership $591.00
Staples Office Supplies $260.67
SU Insurance Company Quarterly Installment – Break-Fix
$23,817.75
WEX Bank Small Vehicle Fuel
$1,523.02
Harris Lake Park Community Schools War Eagle Academic Banquet
$105.00
Alpha Wireless Communications CO Radio Installation – Grant Reimbursement $4,237.41
Amazon.Com Office SuppliesInstructional Supplies $270.58
Benchmark Products Inc Custodial Supplies $428.82
Brommer Sanitation Inc Garbage Removal $577.20
Cardmember Service TLC Meal, Reimbursed Memorial GiftIASBO Hotel $269.25
Children’s Home Special Education Individualized Costs $3,219.33
Claim Aid Medicaid Billing Service Fee $622.49
Cooperative Energy Co Fuel for Buses, DEF, Tires for Bus
$6,133.62
Cooperative Farmers Elevator Maintenance Supplies $5.18
Kristi Daggett Mileage Reimbursement $45.00
Department of Education Inspection Fees $950.00
Don’s Auto Service Vehicle Service
$69.55
Flinn Scientific Inc. RPP Supplies
$385.00
Gordon Flesch Co Inc Copier Supplies $201.93
Naethan Hoaglund Mileage Reimbursement $40.50
Iowa Department of Human Services State Share Special Education Medicaid $5,667.44
Iowa Lakes Community College
Special Education Fees $90.00
Brittany Johnson Mileage Reimbursement $45.00
Jostens Neff Diploma Signature Fee $12.50
Carley Kleinhesselink Mileage Reimbursement $90.00
Nicole Lewis Mileage Reimbursement $81.00
Marcus News Inc. Board Minute Publication $123.04
Menards – Spencer Custodial Supplies $8.84
Orkin – Sioux City, IA Pest Control Services $83.99
The Press Inc Board Minute Publication $269.14
ProChem Dynamics LLC Custodial Supplies $970.30
Raveling, Inc. Industrial Tech Supplies $144.50
Shred it Shredding Services
$71.42
Robin Sindt Mileage Reimbursement $63.00
South O’Brien CSD Professional Development Day $2,625.00
Spencer Comm School Special Education Individualized Costs
$15,077.89
Verizon Wireless Hot Spots
$120.03
Andrew Yenzer Mileage Reimbursement $85.50
Account Total: $98,515.69
21 – ACTIVITY FUND
Amazon.Com Weight Room Supplies $142.40
Buena Vista University Track Meet Entry $250.00
Cardmember Service Softball Supplies $379.72
Center Sports INC. Catchers Gear
$437.00
Florida Fruit Association FCCLA Fundraiser $2,795.00
IATC Iowa Association of Track Coaches Track Entry $400.00
IHSSA Speech Entries $26.00
Iowa High School Music Association Contest Entries $300.00
National FFA Organization FFA Jacket $85.00
rSchool TodayOWC Widget Renewal $75.00
Tiefenthaler Quality Meats FBLA Fundraiser $1,818.33
Walsworth Yearbook Deposit
$425.63
Cardmember Service Lodging for State Bowling $300.16
Hartley Community Center FFA Rental $575.00
Iowa High School Music Association Registration Fee $145.00
Meghan Larson Prom Cupcakes
$350.00
Riddell All American Sports Corp
Helmets $2,559.95
Account Total: $11,064.19

34 – BUILDING PROJECT ACCOUNT FUND
Copper Cottage Plbg & Htg Boiler Repair $675.00
EnCompass Network Support
$1,694.00
Trane Technologies Middle School HVAC Repair $4,952.00
Account Total: $7,321.00
33/36 – CAPITAL PROJECTS/PPEL
Account Total: 0.00
61 – NUTRITION
Casey’s Bakery Bread $1,272.04
East Side Jersey Dairy ES Milk
$3,099.94
East Side Jersey Dairy ES Milk
$406.70
Martin Bros. Purchased Food
$22,872.52
P & S Electric LLC Dishwasher Installation $2,425.20
Prins Plumbing & Heating, Inc. Sink & Dishwasher Installation
$594.73
Casey’s Bakery Bread $318.78
East Side Jersey Dairy ES Milk
$1,106.77
Fiesta Foods Purchased Food & Supplies $250.45
Martin Bros. Purchased Food & Supplies $9,717.04
Account Total: $42,064.17

LEGAL NOTICE
The Board of Directors of Community Cable Television Agency of O’Brien County met in regular session at the Sanborn office on Wed, Feb 21, 2024, at 7:00 AM, with Steve Leng, Kelly O’Brien, Rodd Holtkamp, Larry Schwebach and Nelda Werkmeister. Others present: DJ Weber, Gary Lansink, Jim Zeutenhorst and Kelly Topp.
Motion by Schwebach second by O’Brien to adopt the agenda. AYES: All. Motion carried.
Motion by Schwebach second by O’Brien to approve the minutes of the Jan 23 regular session. AYES: All. Motion carried.
Motion by Werkmeister second by Holtkamp to approve payment of bills presented. AYES: All. Motion carried.
Motion by O’Brien second by Schwebach to approve Resolution 24-02 increasing TCA Internet rates. Resolution in its entirety can be viewed at the TCA, 102 S Eastern, St Sanborn IA 51248, M-F, 8-5. AYES: All. Motion carried.
Motion by Werkmeister second by Schwebach to approve changes to TCA Handbook. AYES: All. Motion carried.
Motion by Schwebach second by Holtkamp to approve turning delinquent accounts over to collections. AYES: All. Motion carried.
Motion by Schwebach second by Holtkamp to adjourn. AYES: All. Motion carried.
Published in the Sanborn Pioneer April 4.

2/21/2024
3B ELECTRIC LLC $188.68
ADVANCE MEDIA TECHNOLOGIES INC (AMT) $4,200.23
ADVANTAGE ADMINISTRATORS
$7,230.62
ANCERLY HOSTING $29.85
AT&T MOBILITY / FIRSTNET
$198.15
BORDER STATES ELECTRIC
$1,232.70
BROMMER SANITATION INC
$66.26
CALIX INC $234.46
CAMBIUM NETWORKS LIMITED $1,038.00
CARDCONNECT $732.68
CFE $31.14
CITY OF HARTLEY $370.02
CITY OF PAULLINA $291.62
CITY OF PRIMGHAR $132.06
CITY OF SANBORN $2,628.86
CLEARFIELD INC $15,240.24
CONSORTIA CONSULTING
$1,125.00
DEARBORN LIFE INSURANCE CO $724.83
FULLER DIGITAL $155.00
GREGORY M SCHMIDT
$1,440.00
GREGORY M SCHMIDT
$5,914.69
HARTLEY SENTINEL INC $211.79
IHSSN $1,750.00
INTERNAL REVENUE SERVICE
$11,332.80
INTERSTATE TRS FUND
$614.81
IPERS $7,516.89
KCHE $100.00
KIWA $432.18
KUQQ $78.75
LUMEN $240.47
MARCUS NEWS INC $363.34
MARSHA ELGERSMA 260.00
NICHOLSON & EDWARDS GRAIN $700.00
O’BRIEN COUNTY TREASURER
$1,096.08
PAULLINA HARDWARE $26.70
PAYPAL $536.48
PAYROLL $33,154.17
PC ADVANTAGE INC $430.00
PINNACLE MARKETING GROUP
$660.00
POWER & TEL $8,197.71
RANDYS PHILLIPS 66 $163.80
SANBORN FOODS INC $7.83
SANBORN SAVINGS BANK $5.00
SNIDER AUTO CARE INC
$209.59
SUPERIOR LIGHT TECHNOLOGIES LLC $4,200.00
SYBESMA GRAPHICS INC 223.00
TAVO BOWMAN $1,884.00
TELEDYNAMICS LLP $1,640.00
TERRY DURIN CO $488.02
TREASURER STATE OF IOWA
$9,925.73
UNIVERSAL SERVICE ADMINISTRATIVE COMPANY use epay
$3,604.15
VERMEER IOWA $1,146.92
VERMEER IOWA $8,003.29
VISA $4,355.30
WELLMARK HEALTH PLAN OF IOWA $14,957.30
WINDSTREAM $22.39
WOOLYS REPAIR INC $200.34
WRIGHT EXPRESS FSC
$1,009.43
Published in the Sanborn Pioneer April 4.