The Sanborn City Council met in regular session Monday, March 11, in the Donald Kroese Council Chambers. Mayor Randy Lyman called the meeting to order at 5:05 p.m. with the following Council Members present: Jerry Back, Kevin Groendyke, Larry Reitsma, Brian Visser, and Aaron Wiekamp. Others present: Jim Zeutenhorst, Adam Roelfs, Wendy Reed, Rob Hegenbarth, Tanya Lyman, Chris Cammann, Savannah Henrich, Joy Farence-Walker, Larry and Fran Peelan, and John and Donna Farrell.
Motion Back, seconded by Reitsma to approve the agenda. Roll call was taken. Vote results: Ayes 5 /Nays 0
The Mayor of the City of Sanborn announced that this was the time and place for public hearing to sell city owned real estate. The City Clerk announced that no written or oral objections had been received.
Whereupon, the Mayor called for any written or oral objections, and there being none, the Mayor declared the public hearing closed. After due consideration and discussion, Council Member Groendyke moved the adoption of Resolution 2024-14, Resolution Directing the Sale of City’s Interest in Real Property, motion seconded by Wiekamp. The Mayor put the question on the motion and the roll being called. Vote results: Ayes 5 /Nays 0.
Chris Cammann was in attendance representing the Sanborn Railroad Days Committee. He posed several requests for Council to consider; the city purchasing a Polaris General 4×4 UTV for the committee since they are not recognized as a free-standing nonprofit organization yet. This would be a raffle item; entry tickets sold to cover the cost of the UTV, paying back the city. With said raffle, another gamblers permit would be needed. Zeutenhorst suggested legal and financial opinions would need to be considered and would reach out to the city attorney and auditor. Another request was the Railroad Days Committee hosting mud drag-style event. A side-by-side fun run would end in Sanborn at the former tractor pull location, if permitted, where riders could race through a muddy track seeing how far they’d get. Chris was sure the committee would take responsibility for the event prep, and clean-up of the grounds after. Council was receptive of the idea. Joy Ferrance-Walker took the floor to voice a concern about an incident with the police department, Mayor interjected and suggested she and him meet privately and if Council were to be involved, he would bring it forward. John Farrell, representing the O’Brien Co. Sportsman’s group, asked about incorporating an archery range in Sanborn. Locations were suggested by members of Council; this is merely an idea at this point.
A motion was made by Back to approve the consent agenda with one exception to the April bills to be paid. Withhold the Midwest Turf and Irrigation invoice for a weather station at the golf course. Motion was seconded by Reitsma. The following consent agenda items were approved: a. Approve minutes of March 11 meeting b. Approve April bills c. Liquor License Application for Bert Van Dam, Sanborn Golf & Country Club d. Resolution 2024-13 Kids Express Daycare Economic Development Support e. Pay Request #6-West Branch Construction. The roll was called, and the vote was: Ayes 5/Nays 0.
Zeutenhorst and Reitsma lead discussion on the Presbyterian Church. A Hispanic group from Sheldon is seeking a church and meeting location and after getting a tour were very interested in purchasing the building. The city had begun interior remodeling of the church to make way for a recreation facility but learned that Vander Haag’s had already incorporated a similarly themed space in one of their buildings.
Zeutenhorst also mentioned that since the new poll/voting location was needed, and if the church were to be sold, he spoke to Vander Haag’s about using Yesterday’s Memories and it was received well. Costs associated with the maintenance of the church since it was gifted to the city were assessed as the selling point, along with ideas of a first right of refusal stipulation; if the group purchasing the church were to no longer need/use the facility, the city would be first in-line to reclaim.
Zeutenhorst brought Resolution 2024-15 Demolition Incentive to Council to replace the existing residential program. A $10,000 incentive for the demolition and clean-up of a residential lot with reconstruction carrying a minimum assessed value of $200,000.00 would result. Motion was made by Groendyk, seconded by Back, to approve the resolution. Vote results: Ayes 5/Nays 0.
The Sanborn Golf & Country Club pump house project has been deemed fitting after Zeutenhorst reviewed the equipment specifications, mainly voltage requirements. Motion made by Groendyk, seconded by Wiekamp, to approve Resolution 2024-16 Authorizing the Pump House Replacement Project. Vote results: Ayes 5/Nays 0.
Zeutenhorst’s administrator report included passing on street overlays this summer to pay for the pump house project, transferring the community center to the buyer, including removal of stored valuables, AMPI’s pre-treatment facility and whey drying towers, highway commercial district expansion, and traffic regulations at Western and 330th Street.
Mayor shared news of a new manager at the NW Iowa Solid Waste Agency; a former Cherokee Co.
Landfill employee. Visser brought up Eastern Street being in rough shape. Motion made by Groendyke, seconded by Visser, to set the public hearing on the FY25 budget for Monday, April 29, 5 p.m. Vote results: Ayes 5/Nays 0.
There being no further business to come before the Council, Motion Back, seconded by Reitsma to adjourn at 7:14 p.m. The next regularly scheduled meeting will take place on Monday, May 13, at 5:00p.m. in the Council Chambers at City Hall. Roll call was taken. Vote results: Ayes 5 /Nays 0
Attest:
Randy Lyman
Mayor
Wendy Reed
City Clerk
A&M Laundry Shop Towel Service
$55.10
*AXA Equitable Jan2024 Contribution $100.00
Access Systems Leasing Copies Dues $528.07
ACCO WT-Chlorine $3,744.40
Alpha Wireless AMB/FIRE Radio programming $608.00
Amazon Business Offc/PD/SGCC/Park Supplies $682.48
Associated Computer Systems AMP/Serenity Dues $545.75
AT&T Mobility Fire/Amb Tablets (Apr) $153.89
*Baker & Taylor Books LIB-Books (38) $489.57
*Biblionix LIB-Software Renewal
$1,870.00
Bierschback Equip. GAS monitor calibration $75.00
*Brommer Sanitation LIB-Monthly Garbage/REC Mar $34.94
Brommer Sanitation Monthly Garbage/REC Mar $9,380.20
*Cabin Depost Refunds 1 refund
$65.00
*Cengage Learning LIB-Lg Print Books (5) $130.45
City of Sheldon Ambulance calls
$2,100.00
*Clayton Energy Corp Gas Commodity $77,579.63
Coop Gas PARK LP tank lease
$45.00
Copper Cottage WWTP Equip.Serv
$192.60
Dekoter, Thole, Dawson, Rockman,Krikke Legal $1,500.00
*Demco LIB-Office Supplies
$165.94
DGR Engineering Engineering
$7,761.50
Don’s Auto Service PD/WTP vehicle service/repairs CR Ovrpmt $374.15
Dorsey & Whitney SW REV Bonds
$9,543.00
Drenkow Motors PD vehicle repairs
$50.00
*Equitable Life Insurance Insurance Premiums $332.59
Feld Fire FIRE Bunker Gear x 3
$8,823.00
Fire Service Training Bureau FIRE Training $50.00
Foundation Analytical Lab Testing
$3,754.50
Groves Emergency Lighting PD equipment installation $460.00
*IA Dept of Revenue Sales/Excise Tax Feb 2024 $7,864.11
*IAMU GAS-OQTraning 2024
$3,345.00
IAMU GAS/WT 24-25 Dues
$3,352.00
Iowa Information Advertising
$1,575.95
Iowa Law Enforcement Academy PD Testing $50.00
Istate Trucking Centers FIRE fuel filter $68.70
Int’l Assoc. of Chiefs of Police PD Membership $190.00
*IPERS IPERS $7,631.89
Jack’s Uniforms PD LED Lights
$139.94
JESS Food Service SGCC-service/repair $73.00
Jelectric WWTP Equip.Serv
$5,627.21
Kids Express Daycare 2024 Economic Development Assistance
$6,500.00
Kolbeck, Inc Tree Dump wood splitting/chipping $2,074.83
*Magazine Subs Services LIB-Renewals $461.66
Marcus News Publications/Advertising $484.81
*Mastercard LIB Charge-Books/Games/Program Supplies $381.76
*Midamerica Books LIB-Books (8)
$239.60
MidAmerican Energy Border Station Utilities $12.74
Midwest Turf & Irrigation SGCC Weather Station/Subsription
$3,707.00
MidAmerican Research Chemical WWTP Weed Supplies $4,412.50
610 Depot (Ryden/Napa) City/SGCC Charge $1,320.08
NWICC AMB training $15.00
*NET Settlement CC Processing Fees $8.80
O’Brien Co. Engineer ST 23-24 Salt/Sand Mix $1,133.25
Office Elements Office Supplies
$142.55
P&K Pest Control Monthly Maintenance WTP/EMS $185.00
*Pitney Bowes Postage Meter Refill
$500.00
Premier Communications Gas Border Station $35.20
Prins Insurance Endorsement 2020 Dodge PD/24-25 Insurance
$165,332.34
Sanborn Building Center PARK lumber $428.40
*Sanborn Foods LIB-Program Supplies $31.25
*Sanborn Foods WT/WWTP/Offc/AMB $5.00
*Sanborn Municipal Util. LIB-Utilities (Feb) $351.74
Sanborn Municipal Util. Utilities
$32,873.18
Sanborn Propane Bulk Fuel City/SGCC $4,387.59
*Sanborn Savings Bank ER HSA Contribution $1,033.00
Siouxland Dist. Health Pool Food Service License $150.00
SuperHiTech PD/SGCC service
$392.94
Samantha LaCoe Mileage Reimbursement $131.99
*TCA LIB-Phone/Int $77.90
TCA Phone/Int $1,467.88
*Toast Pool/Campground Software Renewal $2,263.09
The Ridge Golf Club SGCC grinding $255.00
Toro SGCC – Maintenance Agmt
$242.00
*TownCloud Agenda/Website 3 year Subscription $3,754.80
Uline ST Traffic Supplies $979.28
*Verizon Wireless GIS Line/PD Jetpacks/Mike D.Cell $233.26
Visa – Admin Charge Admin Charge: Mtg Meal $11.65
Visa – City Charge Office/PD
$972.91
Visa – PW Charge WT/WW/Gas Supplies $316.68
Visser Gravel Tree Dump work/CEM crushed concrete $3,625.66
Weld Testing GAS Weld Qualification $800.00
*Wellmark Insurance Premiums
$13,255.59
West Branch Construction Pay Request #6 $93,335.88
*Zeutenhorst Financial Monthly COBRA Billing $12.00
Ziegler Inc Caterpillar equipment
$2,500.00
Zimco Supply SGCC Tourney flags
$143.10
Totals: $416,045.37
Published in the Sanborn Pioneer April 18.