Legal Notice • Hartley-Melvin-Sanborn Community School District • Board of Directors Meeting Minutes • June 17, 2024
Legal Notice
Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting Minutes
June 17, 2024
- Call to Order
The Board of Directors of the HMS Community School District met in a regular session at Hartley-Melvin-Sanborn High School Media Center, on June 17, 2024 at 6:30 pm - Determine a Quorum
Members Present: Scott Vollink, Chad Lyman, Becky Stoltz (phoned in), Kyle McCarter, Kari Van Es
Members Absent: None
Others Present: Patrick Carlin, Emily Widvey, Jeremy Niichel, Ashley Benz, Heidi Douma, Blake Wendt, Kevan Kaiser, Lisa Kaiser, Rod Ahrenstorff, and Mike Petersen - Adopt Agenda
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried - Approve Minutes
Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried - Receive Visitors and Visitor Comments: None.
- Discussion/Information Items
6.1 Board Policy 800 and 900 Series – Discussion was had
6.2 HS Golf – Discussion was had - Action Items
7.1 Approve School Fees:
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
7.2 Approve Open Enrollments: 4 request(s) in, 0 request(s) out
Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
7.3 Approve HS Student Handbook:
Motioned to approve with the additional information for prom and the date by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
7.4 Approve MS Student Handbook –
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
7.5 Approve ES Student Handbook –
Motioned by: Van Es, Seconded by: Lyman, AYES: All. Motion Carried
7.6 Approve Certified Handbook –
Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
7.7 Approve Non Certified Handbook –
Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
7.8 Approve SU Renewal –
Motioned to approve renewal and utilize the 3-year rate lock by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
7.9 Approve Bread Bids –
Motioned to approve Casey’s Bakery by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
7.10 Approve Milk Bids –
Motioned to approve Prairie Farms by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
7.11 Approve Officials’ Pay Increase –
Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
7.12 Approve Parking Spots for Booster Club –
Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
7.13 Approve Fundraiser Requests – 7 submitted fundraiser requests and 1 donation request
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried - Bills and Claims
Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried - Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried - Transportation Report
Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried - Principal Reports
11.1 Elementary Reported by Ashley Benz
11.2 Middle School Reported by Heidi Douma
11.3 High School Reported by Blake Wendt - Personnel
12.1 Resignations/Retirements
12.1.1 JH Football Coach – Naethan Hoaglund
Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
12.2 Contracts
12.2.1 5/6 Science Teacher – Benita Barone-Shoemake
Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
12.2.2 HS Girls Track Coach – Jeremiah Delzer
Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
12.2.3 HS Girls Weights/Strength & Conditioning Coach – Korey Ebel
Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
12.2.4 Shared Librarian – NW AEA
Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried
12.2.5 Associate – Ava Reitsma
Motioned by: Van Es, Seconded by: McCarter, AYES: All. Motion Carried
12.2.6 HS Cross Country Coach – Naethan Hoaglund
Motioned by: Lyman, Seconded by: Van Es, AYES: All. Motion Carried
12.2.7 TLC Positions as outlined in board packet
Motioned by: McCarter, Seconded by: Van Es, AYES: All. Motion Carried - Superintendent Report
Mr. Carlin presented on the current status and happenings at the district. - Adjourn Regular Meeting
Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:33pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:
Scott Vollink Emily Widvey
Board President Board Secretary
Hartley-Melvin-Sanborn CSD Hartley-Melvin-Sanborn CSD
CHECK LISTING BY FUND
10 & 22 – GENERAL & MANAGEMENT FUND
610 DEPOT Tiller Rental 118.54
Apple Awards, Inc Retiring Staff Awards 443.60
Arnold Motor Supply Bus Break Repair 427.78
Automatic Building Controls Semi-Annual Inspection with Batteries
2,558.00
Benchmark Products Inc Custodial Supplies 416.50
Brommer Sanitation Inc Garbage Removal 670.70
Brown’s Lawn & Landscape, Inc. Fertilizer & Weed Control
1,501.03
Cardmember Service Banner
141.00
Cooperative Energy Co Fuel for Buses & DEF 5,631.59
Kristi Daggett Mileage Reimbursement 49.50
Department of Education Bus Inspection 50.00
Fiesta Foods Instructional Supplies
706.37
Gordon Flesch Co Inc Toner
1,431.36
Hartley Auto Supply Shop Garage Door Repair 16.97
NAETHAN HOAGLUND Mileage Reimbursement 45.00
Iowa Communications Network Telephone 71.36
Iowa Department of Human Services State Medicaid 3,174.60
Brittany Johnson Mileage Reimbursement 49.50
Jones School Supply Company Inc. Graduation Supplies 109.22
Carley Kleinhesselink Mileage Reimbursement 94.50
Larson Truck Repair, Inc. Bus 18 & 17 Repairs 1,079.74
Nicole Lewis Mileage Reimbursement 81.00
Menards – Spencer Custodial Supplies 88.27
Morgan Collision & Tire Inc Bus #17 Filters 228.96
Northwest Iowa Com College Bus Continuing Education & Licensing
1,375.00
Orkin – Sioux City, IA Pest Control Services 83.99
The Press Inc Board Minute Publication 388.12
Sanborn Building Center & Designs LLC Instructional Supplies – Ind Tech 311.52
School Administrators Of Iowa Membership 665.00
Robin Sindt Mileage Reimbursement 54.00
Verizon Wireless Hot Spots
120.03
Andrew Yenzer Mileage Reimbursement 85.50
610 DEPOT Custodial Supplies
196.38
Amazon.Com Industrial Tech Supplies 403.98
Auditor of State Audit Filing fee
625.00
Brown’s Lawn & Landscape, Inc.
Fertilizer & Weed Control
406.33
City of Hartley Utilities 5,808.01
The Community Agency Telephone & Fiber Lease 543.89
Cooperative Farmers Elevator Custodial Supplies 22.99
Dickinson County Conservation Field Trip 56.00
Dorsey & Whitney LLP Legal Services for ISL 950.00
Edmentum Instructional Supplies Renewal 2,520.00
Grotto of Redemption Field Trip
125.00
Iowa School Finance Information Services Membership 1,596.00
Jostens, Inc. Graduation Supplies
79.50
Kendall Hunt Publishing Company
IM Training 1,200.00
Carley Kleinhesselink Supplies Reimbursement 43.98
Lost Island Nature Center Field Trip 60.00
Nolte, Cornman & Johnson P.C. FY22 Audit Remaining Balance
6,180.00
Northwest Iowa Com College Concurrent Enrolled Courses & Fees
50,818.52
One Source Background Check
21.00
Orkin – Sioux City, IA Pest Control Services 83.99
Rural School Advocates of Iowa
Membership 750.00
Sanborn Municipal Utilities Utilites
3,230.93
School Health Corporation Medical Supplies 578.70
Sheldon Community School Transportation Director Share & Individual SpEd Transporta 14,062.62
Sybesma Graphics & Accessories
Instructional Supplies 52.00
Village Northwest Unlimited Day Hab Services SpEd 878.40
WEX Bank Fuel for Small Vehicles
1,319.88
610 DEPOT Maintenance Supplies
47.96
Automatic Building Controls Smoke Detector Maintenance 623.50
Brommer Sanitation Inc Garbage Removal 898.90
Brown’s Lawn & Landscape, Inc.
Fungicide Application 261.00
Cardmember Service
PLC Hotel FeesInstructional Supplies Industrial Tech 6,624.83
Claim Aid Medicaid Processing
1,022.44
Clay Central/Everly CSD Open Enrollment 2nd Semester 10,230.02
College Board AP Testing Services
1,090.00
Cooperative Farmers Elevator
Maintenance Supplies 2.39
Kristi Daggett Mileage 67.50
Don’s Auto Service Lawn Mower Repair 24.50
Fiesta Foods Instructional Supplies
155.67
Harris-Lake Park CSD Open Enrollment 2nd Semester 34,968.60
Hartley Auto Supply Mower Belt
46.66
IA Assoc Of School Business Officials Annual Membership
250.00
Iowa Assoc. of School Boards Annual Membership 3,529.00
Iowa Communications Network Telephone 62.00
Iowa Department of Human Services State Share of Medicaid 6,357.35
Iowa Local Government Risk Pool
Annual Gas Insurance Membership
61,457.27
Jackie’s Floral Center Elementary Graduation Supplies 68.00
Brittany Johnson Mileage 49.50
Carley Kleinhesselink Mileage
81.00
Larson Truck Repair, Inc. Bus #11 Repairs 1,561.86
Nicole Lewis Mileage 85.50
Marcus News Inc. Board Minute Publication 110.59
Menards – Spencer Custodial Supplies 73.66
Northwest AEA Printing Services
12.75
Northwest Iowa Com College Bus Driver Training 1,545.00
The Press Inc Board Minute Publication 369.50
Prins Plumbing & Heating, Inc. Plumbing Repairs 838.83
ProChem Dynamics LLC Custodial Supplies 700.10
Sanborn Foods Instructional Supplies 185.05
School Administrators Of Iowa Annual Membership 605.00
Sheldon Community School Open Enrollment 2nd Semester
83,011.37
Shred it Shredding Services
47.64
Sibley-Ocheyedan Comm School
Open Enrollment 2nd Semester
Account Total: 31,776.42
Robin Sindt Mileage 72.00
South O’Brien CSD Open Enrollment 2nd Semester 27,197.80
Spencer Comm School Open Enrollment 2nd Semester 19,427.00
Staples Custodial Supplies 345.22
Verizon Wireless Hot Spots
120.03
Andrew Yenzer Mileage 72.00
Amount 410,956.76
21 – ACTIVITY FUND
ASPI Solutions Inc Track Database
102.00
Boyden-Hull High School Entry Fee 90.00
Cardmember Service Golf Fees
125.00
Future Business Leaders of America Membership 272.00
National FFA Organization Jackets
132.00
Power Lift Lifting Equipment
1,130.00
Amazon.Com Softball Supplies
509.95
JACOB CATES Official 75.00
Gracie Knobloch Official
75.00
Lawton Schiphoff Official 75.00
AL BALOUN Official 125.00
Micheal Dolan Official 125.00
Paul Jordan Official 125.00
Grant Vietor Official 125.00
Dayron Brunsting Official 125.00
Wade Harriman Official 125.00
AL BALOUN Official 125.00
Lane Kamerman Official 125.00
ERIC KOEHLMOOS Official
125.00
Fred Perkins Official 125.00
JACOB CATES Official 75.00
Robert Dolan Official 125.00
Morgan Grooters Official 75.00
Paul Jordan Official 125.00
Gracie Knobloch Official 75.00
Grant Muilenberg Official 125.00
Lawton Schiphoff Official 75.00
Nolan Schuller Official 125.00
JACOB CATES Official 75.00
Morgan Grooters Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
Michael Fry Official 125.00
Morgan Grooters Official 75.00
Gracie Knobloch Official 75.00
Mark Shea Official 125.00
JACOB CATES Official 75.00
Lawton Schiphoff Official 75.00
Lynn Evans Official 125.00
Michael Fry Official 125.00
Drew Price Official 125.00
Grant Vietor Official 125.00
JACOB CATES Official 75.00
Morgan Grooters Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
AL BALOUN Official 125.00
Dan Hewitt Official 125.00
Fred Perkins Official 125.00
NATE SOTEBEER Official 125.00
JACOB CATES Official 75.00
Morgan Grooters Official 75.00
Gracie Knobloch Official 75.00
Lawton Schiphoff Official 75.00
Cardmember Service FFA Convention Hotel Rooms 3,785.60
Center Sports INC. Baseball & Softball Supplies 1,338.00
Central Lion CSD Entry Fee 75.00
Former Graphic Edge Baseball Hat Fundraiser 970.79
Titan Manufacturing & Distributing, Inc. Weight Equipment
Account Total: 719.85
Varsity Spirit LLC Cheer Camp Remaining Balance 5,040.00
ACDA Annual Membership 125.00
ASPI Solutions Inc Track Database
108.00
BSN Sports, LLC Replacement Away Jerseys 972.00
Cardmember Service
Golf FeesCheerleading Fundraiser Trip 1,411.40
Fiesta Foods FFA Supplies
253.12
Minnesota West Community College Volleyball Camp 150.00
Sanborn Foods PBIS Supplies
80.31
Sheldon Community School Softball Entry 90.00
Account Total: 22,205.02
33/36 – CAPITAL PROJECTS/PPEL
AgriVision New Mower 10,295.00
Beck Engineering Engineering Services 1,389.56
P & S Electric LLC Sewer Lift Pump Repair & Kiln Repair 1,323.13
Software Unlimited, INC. Annual Subscription 8,050.00
Trane Technologies Monitoring Service for HVAC 19,263.00
EnCompass Network Support
1,694.00
Piper Sandler & Co Dissemination Agent Fees FY23 Go Bonds
1,950.00
UMB Bank Bond Professional Fees
600.00
H2I Group Gym Refinishing
17,154.00
P & S Electric LLC Baseball/Softball Electrical Repairs 1,448.76
Prins Plumbing & Heating, Inc. Kitchen Water Heater 3,536.43
Amount 66,703.88
Casey’s Bakery Bread 472.77
East Side Jersey Dairy ES Milk
1,535.76
Martin Bros. Purchased food and Supplies 7,259.06
61 – NUTRITION
Casey’s Bakery Bread 497.01
East Side Jersey Dairy ES Milk
1,701.25
Martin Bros. Purchased food and Supplies 6,448.42
C&D Refrigeration Co Freezer Repairs 418.07
Fiesta Foods Purchased food and Supplies 211.98
Martin Bros. Purchased food and Supplies 537.62
Sanborn Foods Purchased food and Supplies 245.62
Strachan Sales Inc. Oven Repairs
421.38
Account Total: 19,748.94
Published in the Sanborn Pioneer July 4.