The Sanborn City Council met in regular session Monday, July 8, in the Donald Kroese Council Chambers. Mayor Randy Lyman called the meeting to order at 5:00 p.m. with the following Council Members present: Jerry Back, Kevin Groendyke, Larry Reitsma, and Aaron Wiekamp. Brian Visser via conference call. Others present: Connie Alberts, Tim Klaver, Kevin Koerselman, Wendy Reed, Adam Roelfs, Casey Schelling, Chelsea Westphal, and Jim Zeutenhorst. Dan DeKoter called in at 5:15 and Dan Verrips arrived post-special session.
Motion Back, seconded by Reitsma, to approve the agenda. Roll call was taken. Vote results: Ayes 5 /Nays 0
Kevin Koerselman wished to have clarity regarding the pump house project; being a city owned and operated piece of property and equipment. Tim Klaver expressed his concerns with the storm water and sanitary sewer services near his home and some of the damage he incurred. Chelsea Westphal and Casey Schelling were observers, being from the same neighborhood as Mr. Klaver. No further comments heard.
A motion was made by Wiekamp to approve the consent agenda. Visser noted a correction needed in the June 10 meeting minutes published; naming the Park Board appointees: Jill Bavier and Paige Anderson. Motion for the consent agenda was seconded by Back. The following consent agenda items were approved: a. Approve correctedminutes of June 10 b. Approve minutes of June 25 meeting C. Approve July bills d. Pay Request #8 West Branch Construction – WWTP MCC Project. Roll call: Ayes 5/Nays 0.
Motion made by Wiekamp, seconded by Reitsma, to go into closed session per Iowa Code 21.5(c) To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Roll call: Ayes Back, Groendyke, Reitsma, Visser, Wiekamp. Nays None. Time 5:15 pm, Session recorded.
Motion by Wiekamp, seconded by Groendyke, to resume open session. Roll Call: Back, Groendyke, Reitsma, Visser, and Wiekamp. Nays None.
Zeutenhorst revisited the sale of the community building having been asked from the purchaser if there are any grants, assistance, or rebates available. They’ve been made aware of other local entrepreneurs having received varying incentives. Zeutenhorst was asked to look into this further. The RR Crossing at Angie Street has been quoted and cost-share negotiations are still ongoing between FCS, the Railroad, and the City. It is believed the project could be completed before fall harvest. A local rental property owner and developer has asked about incentives for a multi-residential unit in Maris Estates; need building specs in order to consider. Mill/overlay and emulsion fill to occur on Eastern Street from the railroad tracks north before winter. Zeutenhorst gave cost estimates for other street work/overlay needed in town, alongside a map showing where right-of-way trees that need taken care of. It was the consensus of council to prioritize tree removal. The City’s flood damage from June 21st is minimal, besides the obvious storm water mitigation issues and the overwhelmed sanitary sewer. Residents are being asked to register their damages with FEMA, via phone, online, the FEMA ap, or in person at any disaster recovery center.
Mayor advised Council that he donated the spare ambulance to Rock Valley due to their being damaged and out-of-service. Adam Roelfs said 10 side dumps of flood debris have been hauled away and another 3 are anticipated. White goods are gone. There being no further business to come before the Council, Motion Back, seconded by Visser to adjourn at 6:24 p.m. The next regularly scheduled meeting will take place on Monday, August 12, at 5:00p.m. in the Council Chambers at City Hall. Roll call was taken. Vote results: Ayes 5 /Nays 0
Attest:
Mayor Randy Lyman Mayor
Wendy Reed
City Clerk
3B Electric, LLC SGCC Pumphouse heater repair $144.00
A&M Laundry Shop Towel Service
$55.10
Access Systems Leasing Copier Dues $622.30
ACCO WT/Pool/WWTP Chlorine
$6,241.60
Alpha Wireless FIRE Batteries
$415.00
Amazon Business Cabin/WWTP/Office/SGCC $651.29
American Red Cross POOL Lifeguard Recertification $368.00
Associated Computer Systems AMP Licensing/Serenity Dues $545.75
AT&T Mobility Fire/Amb Tablets (June) $157.89
AXA Retirement ER Contribution
$100.00
B&J Builders SGCC door repair
$167.16
Baker & Taylor Books LIB Books
$620.91
Bakker, Easton REC Umping
$100.00
Barco Municipal Products WTP reflective cones/bases $495.47
Bierschbach Equip. GAS monitor/charger $595.00
Bomgaars SGCC tree planting, glow ball supplies/PARK greenhouse
$676.97
Borden, Scott CEM Contract work
$128.00
Brommer Sanitation Monthly Garbage/REC June / Park Pots
$1,043.32
Brommer Sanitation Flood Damage Clean Up Rollloff Rental $639.60
Cabin Deposit Refunds 1 Refund
$65.00
Cannon Technologies PD-Yukon Support Renewal $10,342.62
Center Sports REC Equipment
$61.00
City of Sheldon Ambulance calls
$1,400.00
Clayton Energy Corp Gas Commodity $18,529.82
Core-Mark Midcontinent POOL/REC Concessions $1,178.42
D.A.Davidson & Co Annual Cont. Disclosure filing EMMA $500.00
DGR Engineering Engineering
$2,563.50
Douma, Kobly Cemetery Contract Work $48.00
Don’s Auto Service SGCC tire repair $34.45
Devon TenKley Reimb. Clothing Allow $167.48
Equitable Life Insurance Insurance Premiums $331.07
Ferguson Waterworks WTP meter account $3,362.60
Foundation Analytical Lab Testing
$3,188.00
GovDeals ST Snowplow
$11,887.70
Hach Co WWTP sensor/hose/labor $5,249.33
Hakeman, Lois Reimb. PARK greenhouse $18.74
IA Dept of Natural Resources FY25 Public Water Supply Dues
$152.72
IA Dept of Revenue Sales/Excise Tax May 2024 $16,703.46
IA Dept of Transportation ST Monroe Plow $1,000.00
Iowa Information Advertising
$569.40
IA League of Cities FY25 Dues
$1,196.00
Iowa One Call Locates IPERS
IPERS May 2024 $6,187.50
JCL Solutions Office breakroom supplies $69.76
JESS Food Service SGCC Dishmachine Service $173.00
JElectric Inc WWTP Telescoping valve actuators $24,849.94
Kuperus, Caleb REC Umping
$112.50
Lookout Books LIB Books $49.90
Marcus News Publications/Advertising $228.32
Mastercard LIB Charge $328.33
Mellen & Assoc. WTP Servo NXT 2021 $560.00
MidAmerican Energy Border Station Utilities $12.94
Midwest Breathing Air, LLC FIRE compressor testing/service
$644.12
Midwestern Mechanical WWTP backflow testing $133.75
Municipal Supply WTP repair clamp
$298.18
MacQueen Emergency FIRE SCBA flow testing $1,206.05
610 Depot (Ryden/Napa) City/SGCC/Fire Charge $5,753.51
Neal Chase Lumber SGCC gounds maint. Supplies $314.92
NET Settlement CC Processing Fees $181.43
Niichel, Braden Cemetery Contract Work $96.00
Niichel, Dawson Cemetery Contract Work $32.00
North Central Lab of WI WWTP Lab supplies $841.42
Northern Lights SGCC ProShop/Outdoor restroom supplies $477.96
O’Brien Co Implement PARK equipment service $31.60
Office Elements Office Supplies/WWTP office equip $488.00
P&K Pest Control Monthly Maintenance SGCC/WTP/Pool/Park Bathhouse $300.00
Plumbing & Heathing Wholesale
WWTP Spears clamp/ball valve/hose $143.15
Premier Communications Gas Border Station $35.40
Rock Valley Precast, Inc ST Tree Dump 2x2x6 Blocks $2,705.00
Rozeboom, Colton REC Umping
$25.00
Sanborn Building Center SGCC Lumber supplies/Park supplies
$182.89
Sanborn Foods WWTP/REC/Office
$117.44
Sanborn Municipal Util. Utilities
$42,348.10
Sanborn Propane City/SGCC Bulk Gas/Diesel $6,224.36
Sanborn Savings Bank ER HSA Contribution/SGCC Petty cash/REC Chamber Dollars,petty $5,883.00
Simmering-Cory, Inc ORD Supplement $93.00
Sybesma Graphics PARK pool gate signage/volleyball court signage
$185.00
T.P.Anderson FY23 Audit Completion $4,840.00
TCA Phone/Int $1,157.94
TeamLab WWTP weed killer
$258.00
The Station in Hull SGCC Equipment repairs $203.91
Toro SGCC – Maintenance Agmt
$242.00
Utility Safety & Design GAS regulator station upgrades $31,785.00
Verizon Wireless GIS Line/PD Jetpacks/Mike D.Cell $210.39
Visa City/PW Charge (training/conference/fuel/permit) $1,266.02
Visser Gravel CEM asphault/WTP gravel $308.20
Wellmark Insurance Premiums
$12,569.30
West Branch Construction Pay Request #8 WWTP MCC Replacement $157,700.00
Yesterday’s Memories Rental
$150.00
Zimco Supply SGCC Chemicals
$14,140.30
Totals: $418,461.20
Published in the Sanborn Pioneer July 25.