1. Call to Order
   The Board of Directors of the HMS Community School District met in a regular session at HartleyMelvin-Sanborn High School Media Center, on February 20, 2023 at 6:30 pm
2. Determine a Quorum
   Members Present: Scott Vollink, Chad Lyman, Becky Stoltz, Kyle McCarter, Ryan Haack
   Members Absent: None
   Others Present: Patrick Carlin, Emily Widvey, Kevan Kaiser, Lisa Kaiser, Ashley Benz, Matthew
   Van Voorst, Nathan Hemiller, Curt Stoltz, Mike Petersen and John Hight
3. Adopt Agenda
   Addition of one resignation for item 12.1.5 – HS Social Studies Teacher – Jim Thomas
   Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
4. Approve Minutes
   Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
5. Receive Visitors and Visitor Comments: No comments were made.
6. Discussion/Information Items
   6.1 Public Hearing – HS Construction Project – Motioned to Open Public Hearing: Haack,
   Seconded by: Stoltz, AYES: ALL. Public hearing open.
   Jon Height presented the bids.
   Motioned to Close Public Hearing: Haack, Seconded by: McCarter, AYES: All. Public Hearing
   Closed.
   6.2 Public Hearing 2023-2024 School Calendar – Motioned to Open Public Hearing: Haack,
   Seconded by: Stoltz, AYES: ALL. Public hearing open.
   Mr. Carlin presented the proposed calendar for the 23/24 School Year.
   Motioned to Close Public Hearing: Haack, Seconded by: McCarter, AYES: All. Public Hearing
   Closed.
7. Action Items
   7.1 Approve/Award Bids for High School Construction Project: Graves Construction was
   lowest Bid received and recommended to approve.
   Motioned by: McCarter, Seconded by: Haack, AYES: All. Motion Carried
   7.2 2023-2024 School Calendar – Potential change if the district decides to participate in the
   shared Professional Development Day.
   Motioned by: Stoltz, Seconded by: Haack, AYES: All. Motion Carried
   7.3 Approve Amendment of Transportation Policy 711.6 – Updated policy per our insurance
   company for aligning with the insurance policies.
   Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
   7.4 Approve Open Enrollments – 2 out and 0 in.
   Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
   7.5 Approve Out of State Track Meet Request
   Motioned by: Haack, Seconded by: Stoltz, AYES: All. Motion Carried
   7.6 Approve Technology Services Adjustment – Approved the discontinuation of 7 Sigma
   Services as they are a duplication.
   Motioned by: McCarter, Seconded by: Haack, AYES: All. Motion Carried
8. Bills and Claims
   Motioned by: Haack, Seconded by: Stoltz, AYES: All. Motion Carried
9. Financial Reports
   9.1 Payroll
   9.2 Cash/Receipt Listing
   9.3 Activity Fund
   9.4 Cash Summary
   Motioned by: McCarter, Seconded by: Haack, AYES: All. Motion Carried
10. Transportation Report
    Motioned by: Lyman, Seconded by: McCarter, AYES: All. Motion Carried
11. Principal Reports
    11.1 Elementary Reported by Ashley Benz
    11.2 Middle School Reported by Matt Van Voorst
    11.3 High School Reported by Nate Hemiller
12. Personnel
    12.1 Resignations/Retirements
    12.1.1 HS Principal – Nathan Hemiller
    12.1.2 MS Principal – Matt Van Voorst
    12.1.3 MS Social Studies Teacher – Austin Alexander
    12.1.4 ES Teacher – Emily Moranville
    12.1.5 HS Social Studies Teacher – Jim Thomas
    Motioned by: Haack, Seconded by: Stoltz, AYES: All. Motion Carried

12.2 Contracts
12.2.1 HS Math Teacher – Libby Riege
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
12.2.2 MS Math Teacher – Elizabeth Letien
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
12.2.3 MS Social Studies Teacher – McKenna Jacobson
Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
12.2.4 JH Assistant Softball Coach – McKenna Jacobson
Motioned by: McCarter, Seconded by: Haack, AYES: All. Motion Carried
12.2.5 HS Principal – Blake Wendt
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
12.2.6 MS Principal – Heidi Douma
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
12.2.7 Shared HR Director – Jaden Kleinhesselink
Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried

13. Superintendent Report
    Mr. Carlin presented on the current status and happenings at the district.
14. Adjourn Regular Meeting
    Vollink declared the regular meeting of HMS Board of Directors adjourned at 6:53 pm.
    These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of
    Directors.
    Attest:
    Scott Vollink
    Board President
    Hartley-Melvin-Sanborn CSD
    Emily Widvey
    Board Secretary
    Hartley-Melvin-Sanborn CSD
    Published in the Sanborn Pioneer March 2.