Hartley-Melvin-Sanborn Community School DistrictBoard of Directors Meeting Minutes June 19, 2023
Place: HMS HS Media Center
- Call to Order
The Board of Directors of the HMS Community School District met in a regular session at HartleyMelvin-Sanborn High School Media Center, on June 19, 2023 at 6:30 pm - Determine a Quorum
Members Present: Ryan Haack, Chad Lyman, Scott Vollink
Members Absent: Becky Stoltz, Kyle McCarter
Others Present: Patrick Carlin, Emily Widvey, Kevan Kaiser, Lisa Kaiser, Ashley Benz, Blake
Wendt, Mike Petersen, and Jeremy Niichel. - Adopt Agenda
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried - Approve Minutes
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried - Receive Visitors and Visitor Comments: None.
- Discussion/Information Items
6.1 Discuss Legislative Priorities– Mr. Carlin discussed annual submission for IASB.
6.2 Discuss Referee Pay – Mr. Carlin presented recommended changes.
6.3 Discuss Sub Pay – Mr. Carlin presented surrounding districts rates and trends.
6.4 Stronger Connections Grant – Mr. Carlin informed the board the district proposal was
accepted.
6.5 Logra Learning – Mr. Carlin presented Logra’s alternative for Spanish.
6.6 Discuss School Fees – Mr. Carlin presented proposal for 23/24 school fees. - Action Items
7.1 Approve Board Policy 200.04:
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
7.2 Approve Student Handbooks:
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
7.3 Approve Staff Handbooks:
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
7.4 Approve Open Enrollment: 1 request in, 2 requests out.
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
7.5 Approve Wrestling Agreement:
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
7.6 Approve Bowling Agreement:
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
7.7 Approve Collection Services Agreement:
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
7.8 Approve Special Education Services Agreement:
Motioned by: Lyman, Seconded by: Haack, AYES: All.
7.9 Approve Truck Purchase: The used pickup is the first choice if available.
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried - Bills and Claims
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried - Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried - Transportation Report
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried - Principal Reports
11.1 Elementary Reported by Ashley Benz
11.2 No Middle School Reported
11.3 No High School Report, Mr. Blake Wendt introduced himself. - Personnel
12.1 Resignations/Retirements
12.1.1 FBLA Advisor – Debbie Gaard
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
12.1.2 ES Teacher – Julie Swenson
Motioned to approve resignation pending suitable replacement found by: Lyman, Seconded
by: Haack, AYES: All. Motion Carried
12.1.3 HS Head Baseball Coach – Jeremy Gloden
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
12.2 Contracts
12.2.1 Nurse Sharing Agreement – Continuation with CCE
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
12.2.2 Librarian Sharing Agreement – Agreement with Prairie Lakes AEA
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
12.2.3 HS Business Teacher – Angela Berg
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
12.2.4 HR Director Sharing – Sheldon to purchase 50% of contract we hold
Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
- Superintendent Report
Mr. Carlin presented on the current status and happenings at the district. - Adjourn Regular Meeting
Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:04 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of
Directors.
Attest:
Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
Emily Widvey
Board Secretary
Hartley-Melvin-Sanborn CSD GENERAL FUND
Payment Springs Online Payment Fees $5.59
Amazon.Com Office SuppliesCustodial Supplies $32.80
BanKoe Companies Inc Phone Intercom Repairs $307.82
Bedell Family YMCA Field Trip
$138.00
Brown’s Lawn & Landscape, Inc.
Grounds Upkeep $335.00
BSN Sports, LLC Years of Service Awards $168.48
Cambium Assessment Student Screening $607.00
Cardmember Service PBIS Meals, Hotels for TrainingSpring Academy Hotel & FuelState Track HotelsFaxPlus SubscriptionPostage Paid Envelopes $3,164.89
College Board AP PSAT Testing
$616.00
The Community Agency Telephone & Fiber Lease $569.69
Cooperative Energy Co Fuel for Busses $4,641.68
Kristi Daggett Mileage $121.50
Don’s Auto Service Tire Repair
$27.00
Flinn Scientific Inc. Instructional Supplies $84.99
Allyn Heikens Mileage $20.00
Naethan Hoaglund Mileage
$67.50
Iowa Assoc. of School Boards Employee Laws Training $350.00
Iowa Communications Network Telephone $67.16
Iowa Department of Human Services State Share of Medicaid Billing
$21,237.94
Brittany Johnson Mileage $67.50
Kendall Hunt Publishing Company Instructional Supplies $1,101.94
Larson Truck Repair, Inc. Bus 15 & Bus 11 Repairs $2,373.48
Nicole Lewis Mileage $103.50
Lost Island Nature Center Field Trip
$60.00
Mackin Library Books $341.25
Menards – Spencer Facility Repair Supplies $237.88
Northwest AEA TLC Mentoring and Mentors Program $1,911.00
Northwest Iowa Com College Concurrent Enrollment $51,684.92
One Source Background Checks
$1,098.50
The Press Inc Newspaper Publications $354.65
ProChem Dynamics LLC Custodial Supplies $147.25
Raveling, Inc. Industrial Instructional Supplies $67.15
Rural School Advocates of Iowa Annual Membership $750.00
Sanborn Municipal Utilities Utilites
$3,860.62
Schierholz Chiropractic DOT Physical $125.00
Carley Seivert Mileage $84.50
Sheldon Community School OE Concurrent Enrollment $1,620.14
Shred it Shredding Services..$64.10
Spencer Office Supplies District Paper $1,050.00
Russell Spier Mileage $67.50
Trane Technologies HVAC Repairs
$395.00
Verizon Wireless Hot Spots
$120.03
WEX Bank Fuel for Vehicles
$2,563.50
Andrew Yenzer Mileage $81.00
2nd Gear Laptop Renewal from Grant $87,000.00
Amazon.Com Classroom Supplies
$112.35
Arnold Motor Supply Bus #11 Parts
$180.44
Benchmark Products Inc. Custodial Supplies $509.64
Brommer Sanitation Garbage Removal $575.29
Brown’s Lawn & Landscape, Inc.
Grounds Upkeep $1,839.00
C&B Operations Equipment Parts
$335.67
Cardmember Service Registration MeetingPostagePD RegistrationHotel for UNI $1,167.94
Children’s Home Society SpEd Individualized Costs $3,284.83
City of Hartley Utilities $8,237.00
ClaimAid Medicaid Billing Service
$1,121.94
Clay Central Everly Shared Nurse Contract & InsuranceExpenses
$18,648.64
Cooperative Energy Co Fuel for Buses $5,385.43
E-Rate Consultation Fees for Category 1 Apps $750.00
Fiesta Foods Instructional SuppliesStaff Meeting Supplies
$547.51
Harris Lake Park CSD Open Enrollment $34,092.32
Hartley Auto Supply Oil and Washer Fluid $102.98
Heiman Fire Equipment, Inc. Annual Maintenance and Extinguishers
$832.00
Iowa School Finance Information Systems Annual Membership & Workshop $1,560.75
Jackie’s Floral Preschool FlowersGraduation Roses $302.00
Keith Merrick Co Tumbling Shirts
$1,811.80
Larson Truck Repair, Inc. Brake Repair Bus #12 $569.78
Marcus News Board Minute PublicationBus Driver Ad $132.40
Menards – Spencer Anchor Bolts – Dugout Repair $16.98
MOC-Floyd Valley CSD Open Enrollment $3,788.04
Northwest AEA FOSS Kits
$1,500.05
Orkin Pest Control $151.98
P&S Electric LLC HS Front Entrance Lights $193.79
Party Fun Rental LLC PBIS Inflatables $873.00
The Press, Inc. Board Minute Publication $185.41
Prins Plumbing & Heating Irrigation Repair – Football Field $526.67
ProChem Dynamics LLC Custodial Supplies $1,901.62
Sanborn Foods Instructional Supplies $56.76
Sanborn Hardware Maintenance Supplies $4.79
Sanford Health DOT Physical
$105.00
School Administrators of Iowa Annual Dues – ES Principal $591.00
School Bus Sales Bus 11 & 15 Repairs $2,089.79
School Specialty Instructional Supplies $70.52
Sheldon Community School Open Enrollment $96,446.04
Shred It Shredding Services .$42.75
Sioux City Community Schools Open Enrollment $3,788.04
South O’Brien CSD Open Enrollment $34,868.17
Spencer Community Schools Open Enrollment $15,152.12
Spencer Hospital Drug Testing
$12.99
Spencer Office Supplies Office Supplies $39.02
Trane Technologies HVAC Repair
$237.00
Verizon Wireless Hot Spots
$120.03
Account Total: $434,754.72
ACTIVITY FUND
Willie Holmes Official $125.00
Craig Steimsma Official $115.00
Michael Wallin Official $125.00
Robert Dolan Official $115.00
Nickolas Hogan Official $125.00
Nolan Schuller Official $115.00
Michael Wallin Official $125.00
JACOB CATES Official $75.00
Evan Eilers Official $75.00
Morgan Grooters Official $75.00
Gracie Knobloch Official $75.00
JACOB CATES Official $75.00
Evan Eilers Official $75.00
Lynn Evans Official $115.00
Morgan Grooters Official $75.00
Willie Holmes Official $125.00
Paul Jordan Official $125.00
Gracie Knobloch Official $75.00
Nolan Schuller Official $115.00
JACOB CATES Official $75.00
Evan Eilers Official $75.00
Morgan Grooters Official $75.00
Gracie Knobloch Official $75.00
Chris DeSmit Official $125.00
Micheal Dolan Official $115.00
John Schuck Official $115.00
Grant Vietor Official $125.00
AL BALOUN Official $115.00
JACOB CATES Official $75.00
Chris DeSmit Official $125.00
Evan Eilers Official $75.00
Morgan Grooters Official $75.00
Gracie Knobloch Official $75.00
Nolan Schuller Official $115.00
NATE SOTEBEER Official
$125.00
AL BALOUN Official $115.00
Willie Holmes Official $125.00
Paul Jordan Official $125.00
Daryl Meyer Official $115.00
JACOB CATES Official $75.00
Evan Eilers Official $75.00
Morgan Grooters Official $75.00
Gracie Knobloch Official $75.00
JACOB CATES Official $75.00
Evan Eilers Official $75.00
Morgan Grooters Official $75.00
Gracie Knobloch Official $75.00
Grant Vietor Official $125.00
Mark Zalme Official $125.00
JACOB CATES Official $75.00
Evan Eilers Official $75.00
Morgan Grooters Official $75.00
Gracie Knobloch Official $75.00
Rich Koterba Official $125.00
Grant Muilenberg Official $125.00
ACDA Membership $125.00
Amazon.Com Drone for YearbookGatorade Supplies $709.36
ASPI Solutions Inc Varsity Bound Fees $210.00
Cardmember Service FFA HotelsDog Creeek FFA TripSaver CardsVolley
$5,534.48
Center Sports INC. Scorebooks, Game Balls SB&BB $354.00
CF Promo Jersey $76.99
FLO SPORTS Online Wrestling System $100.00
Ridge Golf Course Conference Golf
$74.00
Sheldon Community School Entry Fee $90.00
Tom Jones Official $115.00
Cardmember Service FFA Rodeo TicketsCollege World Series Tickets
$645.00
Center Sports INC. Pitching Rubbers $32.00
Fiesta Foods MS Activity SuppliesMS PBIS Supplies $96.54
Game One Baseball Hats..$503.79
Iowa High School Music Association
State Registrations $403.00
Sanborn Foods MS PBIS Supplies
$341.55
Signarama Football Helmet Decals
$680.52
South O’Brien Softball Tournament Entry $100.00
Account Totatl $15,556.23
33/36 – CAPITAL PROJECTS/PPEL
UMB Bank Bond Payments
$1,030,173.75
AgriVision Mower $48,833.00
EnCompass Network Support
$1,694.00
Gordon Flesch Co Inc Copier Lease/Toner $2,217.12
Trane Technologies HVAC Repairs
$759.00
Beck Engineering Engineering Services $6,450.00
P&S Electric LLC New Scoreboard Electrical $3,595.26
Blackboard, Inc. Website Annual Service $3,634.12
Account Total $1,097,356.25
34 – BUILDING PROJECT ACCOUNT FUND
Piper Jaffray Professional Services for Bonds $1,950.00
UMB Bank Professional Services for Bonds $2,500.00
Account Total $4,450.00
NUTRITION
Payment Springs Online Payment Fees $146.38
Douglas & Aaron Borden Lunch Refund $21.45
Jay & Jean Burgus Lunch Refund
$10.00
C&D Refrigeration Co Cooler Repairs $1,410.49
Casey’s Bakery Bread $975.18
Stacy & Tricia Doyle Lunch Refund
$22.15
East Side Jersey Dairy ES Milk
$2,242.81
East Side Jersey Dairy ES Milk
$53.35
Mary Gibbons Lunch Refund
$4.80
Brian Groeneweg Lunch Refund
$15.90
David & April Grooters Lunch Refund $6.55
Ryan & Becky Jacobsma Lunch Refund $34.90
David & Teri Kathman Lunch Refund $5.00
Anton & Tami Klein Lunch Refund
$13.85
Lori Leth Lunch Refund $49.65
Martin Bros. Purchased Food
$10,334.58
Shane & Heather Ten Kley Lunch Refund $11.65
Fiesta Foods Purchased Food
$119.08
Martin Bros. Purchased Food
$3,267.82
Sanborn Foods Purchased Food
$134.82
James Thomas Lunch Refund
$80.35
Account Total: $18,960.76
Published in the Sanborn Pioneer July 6