The Sanborn City Council met in regular session Monday, January 13, in the Donald Kroese Council Chambers. Mayor Randy Lyman called the meeting to order at 5:00 p.m. with the following Council Members present: Jerry Back, Kevin Groendyke, Larry Reitsma, Brian Visser, and Aaron Wiekamp. Others present: Doug Elgersma, Rob Hegenbarth, Mikayla Howe, Wendy Reed, Adam Roelfs, Charity Verbrugge, Dan Verrips, and Jim Zeutenhorst.
Motion Groendyke, seconded by Visser, to approve the agenda. Roll call was taken. Roll call: Ayes 5 /Nays 0
Charity Verbrugge, Sanborn Ambulance Team Director, presented status of operations for the ambulance over the last year; requesting motion to add additional compliance/billing, treasury, and co-directorship. Motion was given by Groendyke, seconded by Reitsma, to add additional staff at $400.00 month salary. Roll call: Ayes 5/Nays 0. Doug Elgersma gave council an update on equipment needing replaced in the nearer future. Councilman Reitsma will look into the clubhouse kitchen floor needing repair. Lastly, questions regarding pumphouse project expenses were answered. Sanborn resident, Dan Verrips, asked about the last round of trees being removed in the right-of-ways.
A motion was made by Back to approve the consent agenda. Motion seconded by Wiekamp. The following consent agenda items were approved: a. Approve minutes of December 9 meeting b. Approve minutes of December 18 Special Meeting c. Approve January bills d. Resolution #2025-01 Naming Official City Newspaper, Depositories, and Directing Payment of Recurring Bills e. Resolution #2025-02 Appointing City Officials Roll call: Ayes 5 /Nays 0.
Discussion on demotion incentives tabled.
Adam Roelfs provided an update on the city’s natural gas service, operations, and upgrades.
Discussion on annexation included lands abutting the eastern city boundary line; no action taken.
Zeutenhorst provided updates on the EPA Executive Order for the wastewater treatment plant, the S&P Global Rating, the status of the legal proceedings on the AMPI and McGuire Iron case, and recent lot sales in Maris Estates.
Clerk Reed went over bank reconciliations since January 2024 and the difficulties carried with the current software. Explanation included lack of accuracy and transparency. The city website, www.sanborniowa.gov, looks different; being hosted by a new provider.
New business included suggestions on replacing the city’s aged street maintenance shed, the pickleball courts at the museum, and increased landfill rates.
There being no further business to come before the Council, Motion Groendyke, seconded by Visser to adjourn at 8:08 p.m. The next regularly scheduled meeting will take place on Monday, February 10, 2025, at 5:00p.m. in the Council Chambers at City Hall. Roll call was taken. Vote results: Ayes 5 /Nays 0
Attest: Randy Lyman
Mayor
Wendy Reed
City Clerk
A&M Laundry Shop Towel Service
$55.10
A.H.Hermel Breakroom supplies
$42.48
Access Systems Leasing Copier Dues $641.10
ACCO WTP Chlorine/stenner/tubing $4,915.70
Amazon Business Office Supplies/Cabin bedding/PD equip/Fire ink
$469.43
APGA SIF SHRIMP/DIMP Online Access $19.00
Associated Computer Systems AMP Licensing/Serenity Dues $545.75
AT&T Mobility Fire/Amb Tablets (Nov) $155.89
AXA Retirement ER Contribution
$100.00
Baker & Taylor Books LIB Books
$635.24
Bomgaars GAS batteries/WWTP Clothing allow $219.98
Bousema, Allen MRES GAS Rebate $350.00
BPA COBRA $11.06
Brommer Sanitation Monthly Garbage/REC $10,135.95
Cabin Deposit Refund Refunds
$65.00
City of Sheldon Ambulance calls
$4,900.00
Clayton Energy Corp Gas Commodity $81,154.21
Coast to Coast Calibrations WWTP scale calibration $201.00
Dekoter, Thole, Dawson Legal
$4,925.00
DGR Engineering Engineering
$5,679.62
Don’s Auto Service PD cruiser repair/service $309.38
Engineered Equipment Soluctions, LLC WWPT Inlet filter element/KIT revision $2,530.77
Equitable Life Insurance Insurance Premiums $504.01
Foundation Analytical Lab Testing
$3,846.25
Grainger WWTP Irrigation building disconnect installation $555.23
Heath Consultants, Inc GAS Odorator $567.72
HSA Contributions HSA Contributions $11,483.00
IA Dept of Revenue Sales/Excise Tax $6,893.83
Iowa Information Advertising, LIB Subscription $402.84
Iowa Police Chiefs Assoc Membership $125.00
Iowa DNR NPDES & Operation Permit $85.00
IPERS IPERS Nov 2024.$6,322.73
JCL Solutions LIB Supplies
$122.34
JElectric WTP VFD Fan installation/WWTP West Lift Station..$2,743.16
KLB Services SGCC Skid loader rental $4,536.00
Koerselman, Kevin Reimbursement: Mileage $38.86
Kurita America Inc WWTP Kurifloc
$7,984.49
Lexipol EMS Platform/Mobile Solutions $262.24
MacQueen Emergency Fire gas cylinder/detector $2,562.44
Magazine Supscription Service Agency LIB Renewals $492.59
Marcus News Publications.$500.97
Mastercard LIB Charge $334.17
MidAmerican Energy Border Station Utilities $12.93
Midwest Turf & Irrigation SGCC LYNX Training K.K/C.A. $1,298.00
Miller & Sons Golf Cars SGCC cover, housing, filters $129.62
Motorola Solutions PD Remote configuration & deployment..$1,500.00
Napa – 610 Depot City/Fire Charge
$2,089.03
NET Settlement CC Processing Fees $139.05
North Central Int’l ST plow service
$768.07
NCL of Wisconsin Lab supplies
$460.92
NW Iowa League of Cities December Mtg $25.00
Office Elements Office Supplies
$189.92
One Office Solutions Office Supplies $98.00
Payroll Taxes FICA/Medicare Dec 2024 $5,521.92
P&K Pest Control City Hall/Camp bathhouse/WTP/SGCC/Cabin
$200.00
P&S Electric SGCC Monthly alarm monitoring $60.00
Pitney Bowes Postage Meter refill
$500.00
Plumbing & Heating Wholesale WTP adapters/WWTP spease/hose bib
$1,194.04
RJ Thomas Mgf Co PARK fire pits
$3,500.00
Sanborn Building Center ST snow fence posts $87.12
Sanborn Chamber 2024 Customer Appr. $250.00
Sanborn Foods Office Holiday Open House supplies $150.24
Sanborn Municipal Util. Utilities
$32,874.89
Sanborn Propane City Bulk Fuel/Diesel $3,504.00
Schwebach Tree Service Tree removals $65,000.00
Speed’s Automotive SGCC Snubber $51.84
SuperHiTech WWTP Remote support $79.75
Sybesma Graphics FIRE Vinyl decals, installation $628.00
TCA Phone/Int $1,175.92
Toro Monthly Maintenance Contract $242.00
USA Bluebook WWTP Lab supplies $621.91
Verizon Wireless GIS Line/PD Jetpacks/Mike D.Cell $220.64
VISA Fuel, Clothing allow, IA DNR
$356.54
Wellmark Insurance Premiums
$16,405.52
Zoll Medical AMB Lifepak
$28,139.26
Zeutenhorst Financial EASE Q4
$240.00
Totals: $336,138.66
Published in the Sanborn Pioneer on January 30.