6:30 PM
The Hartley-Melvin Sanborn School Board of Education held a special board meeting at 6:30pm on December 1st 2021 at the Hartley – Melvin – Sanborn High School Commons Center.
HMS Board Present- Scott Heetland, Scott Vollink, Ryan Haack, Chad Lyman, Becky Stoltz
Public Present-Kevan Kiaser, Lisa Kiaser, Mike Petersen, Luke Streit, Cheryl Bethke, Susan Guggisberg, Nancy Williams, Jean Johnson, Brenda Collier, Russell Meyer, Lori Thomas, Shirlee Jordan, Lon Jordan, Brian Myers, Loren Newkirk, Bill Treimer, Annika Overmire, Tim Overmire, David Treimer, Steve Prins, Mary Westphalen, Shelley Westphalen, Andy Schierholz, Dan McCarty, Donna McCarty, Marjean Westermen, Darla Meyer, Nick Pedley, Brian Schmitt, Eva Stoltz, Justin McCarty, Rod Ahrenstorff, Kathy Wacker
Employees Present- April Hengeveld, Patrick Carlin, Ashley Benz, Nathan Hemiller

1. President Heetland called the meeting to order at 6:30pm.  
2. Determine a Quorum – Determined.
3. Haack motioned, Lyman seconded to approve the agenda as presented.  AYES: All. Motion Carried.
   4.1 Public Hearing- Building Bids –
   Open of Public Hearing – Motioned by Vollink, seconded by Stoltz to Open the Public Hearing to hear Building Bids of Location Address 240 1st St SE Hartley IA 51346. AYES: All Motion Carried.
   Public Hearing Now Open.
   A Public Bid was received from Hestia Investments, LLC in the dollar amount of purchase of $100.00 Dollars (One Hundred Dollars and No Cents). No other bids were collected or received.
   Closing of the Public Hearing – Motioned by Haack, Seconded by Vollink to Close the Public Hearing to hear Building Bids of Location Address 240 1st St SE Hartley IA 51346. AYES: All Motion Carried.
   4.2 Received Visitor Comments – Comments were read and discussed.
   4.3 Approve Building Bid – Motioned by Vollink, seconded by Stoltz to Approve Building Bid from Hestia Investments, LLC in the amount of $100.00 (One Hundred Dollars and No Cents). President Heetland Called for a Roll Call. Board Secretary April Hengeveld proceeded with Roll Call.
   Vollink – Yes, Lyman – Yes, Stoltz – Yes, Haack – No, Heetland – Yes. Motion Carried with a Yes to Approve Building Bid Acceptance, Pending Legal Review. Four YES to One NO Vote. Motion Passed.
4. President Heetland Adjourned the meeting at 6:53 PM.
   Scott Heetland, President                April Hengeveld, Secretary
   Invoices to be Paid December 2021
   General Fund
   Amazon.Com INSTR SUPP – HS FAM CONS SCIENC Vortex air fryers $588.95
   Amazon.Com GEN SUPP- HS LIB Credit Damaged Book $(4.66)
   Amazon.Com INSTR SUPP – HS FAM CONS SCIENC Sewing Machines $1,079.94
   Amazon.Com GEN SUPP- HS LIB Credit Damaged Book“$(4.87)
   Amazon.Com GENERAL SUPPLIES – HS Clear Thermal Laminating Plastic ..$56.31
   Amazon.Com GENERAL SUPPLIES – HS Bluetooth 5.0 Music Receiver Stereo Long Range $118.00
   Amazon.Com USB C Hub 4 in 1 USB C Adapter with 3 USB 3.0 Ports 100W USB C PD Charging Port Thunderbolt 3 USB Type C to USB 3.0 Adapter COMPUTER HARDWARE ..$205.56
   GENERAL SUPPLIES – HS .$160.92
   Amazon.Com INSTR SUPP – HS FAM CONS SCIENC Sewing Machine $359.98
   Amazon.Com INSTR SUPP – HS FAM CONS SCIENC Hot Chocolate for Enterprise Account SPED
   $60.94
   Amazon.Com ELEM PRINCIPAL’S SECRETARY Office Supplies
   $57.42
   Amazon.Com GENERAL SUPPLIES – MS LEVEL II Grove Square Cappuccino Variety pack – Enterprise Account $126.43
   Amazon.Com INSTR SUPP – HS FAM CONS SCIENC Family Consumer Science Supplies $15.98
   Amazon.Com INSTR SUPP – HS FAM CONS SCIENC Singer Sewing Machines $359.98
   Arnold Motor Supply PARTS (BUS) Misc. Parts for Bus $106.33
   Brommer Sanitation Inc GARBAGE REMOVAL Monthly Service
   $484.36
   Brown’s Lawn & Landscape, Inc. GROUNDS UPKEEP $56.00
   Cambium Assessment INSTRUC SUPPLIES – ELEM $399.00
   Cardmember Service
   Fuel TRAVEL – DISTRICT WIDE
   $57.08
   Mentor Meals TLC TRAVEL – DISTRICT WIDE $13.74
   Co Writer INSTRUC SUPPLIES – ELEM $4.99
   Co Writer INSTRUC SUPPLIES – ELEM $4.99
   Mentor Meals TLC TRAVEL – DISTRICT WIDE $74.35
   Mentor Meals TLC TRAVEL – DISTRICT WIDE $27.36
   Mentor Meals TLC TRAVEL – DISTRICT WIDE $92.32
   Des Moines Register Subscription INSTRUCTIONAL SUPPLIES – HS $10.69
   Business Prime Membership GENERAL SUPPLIES $13.90
   Board Convention Hotels TRAVEL – DISTRICT WIDE $1,259.09
   Mentor Meals TLC TRAVEL – DISTRICT WIDE $76.65
   Plasma Table and Plasma Cutter CAREER & TECHNICAL SUPPLIES
   $3,425.75
   Cleaning Supplies Library GENERAL SUPPLIES $16.26
   General Supplies Maintenance GENERAL SUPPLIES $53.07
   Fuzzy Feet for Chairs GENERAL SUPPLIES $372.88
   Fuel TRAVEL – DISTRICT WIDE
   $43.63
   Meal Admin TRAVEL – DISTRICT WIDE $16.05
   Food Business Manager IASBO Fall Conference TRAVEL – DISTRICT WIDE $19.24
   Hotel Fall Conference TRAVEL – DISTRICT WIDE $423.36
   City of Hartley ELECTRICITY
   $4,660.77
   Monthly Utilities
   WATER $568.75
   SEWER $443.50
   NATURAL GAS $4,343.34
   Clay Central/Everly CSD OPEN ENROLLMENT TUITION .$7,048.00
   Full Year One Student OPEN ENROLLMENT TLC TUITION $340.89
   Clay County Auditor ELECTION SERVICES Fee for Voting Ballot and Services $53.77
   Community Agency, The TELEPHONE Monthly Telephone
   $764.01
   Cooperative Energy Co DIESEL FUEL (BUS) $3,314.28
   GENERAL SUPPLIES – HS $205.64
   Cooperative Farmers Elevator MAINTENANCE SUPPLIES General Maintenance Supplies $4.59
   Cornwall, Avery, Bjornstad & Scott LEGAL SERVICES Real estate sales and procedure Public Hearing Notice, Finalization $1,300.00
   Department of Education Bus Inspection Fee $50.00
   Don’s Auto Service, Inc. BUS REPAIR/MAINTENANCE SERVIC 01 Van Replaced PS Hose 8 Clamps and PS Fluid….. $82.50
   Fastenal Company MAINTENANCE SUPPLIES Spring hooks $125.28
   Fiesta Foods GEN SUPPLIES (FOOD) FAM CONS SCI $421.03
   GEN SUPPLIES – HS SCHOOL Classroom Food and Tylenol
   $17.61
   Gonzalez, Eva GEN SUPPLIES – ELEM Interpreter for Conferences $7.50
   Hengeveld, April GENERAL SUPPLIES Reimbursement for Recorder Fee from Sale of Building $54.00
   HOAGLUND, NAETHAN TRAVEL – DISTRICT WIDE Monthly Travel $79.50
   Iowa Communications Network TELEPHONE Monthly Telephone
   $67.36
   IXL Learning INSERVICE – ELEM Professional Learning Session Site License and library $495.00
   J.W. Pepper & Son Inc HS VOCAL MUSIC SUPPLIES Sheet Music
   $23.00
   J.W. Pepper & Son Inc HS VOCAL MUSIC SUPPLIES Sheet Music
   $97.24
   J.W. Pepper & Son Inc HS VOCAL MUSIC SUPPLIES Sheet Music
   $16.65
   J.W. Pepper & Son Inc HS VOCAL MUSIC SUPPLIES $14.85
   Johnson, Brittany TRAVEL – DISTRICT WIDE Monthly Travel $49.50 Larson Truck Repair, Inc. BUS REPAIR/MAINTENANCE SERVIC Diagnose broken belt check all pulleys removed and replace belt belt tensioner and check over poly V Belt Belt Tensioner Bus 15 $520.70
   Larson Truck Repair, Inc. BUS REPAIR/MAINTENANCE SERVIC Diagnose bus will not start found broken wire install new wire from relay to starter and check over shop fee 10 GA Red Wire Nylon Insulated Terminal Butt Connector Black Cable tires Bus 07 $347.02
   Larson Truck Repair, Inc. BUS REPAIR/MAINTENANCE SERVIC Washer Hair Hair Pin Screw Grade and Lock Nuts $39.32
   Lewis, Nicole TRAVEL – DISTRICT WIDE Monthly Travel $90.00
   Marcus News Inc. NEWSPAPER PUBLICATIONS Monthly Publication $168.85
   Menards – Spencer CLEANING PRODUCTS Monthly Publication $92.44
   Menards – Spencer GROUNDS UPKEEP Driveway Markers $17.64
   Mid-Bell Music, Inc INSTRUMENTAL MUSIC EQUIPMENT Pin strip Marching Head Supplies $121.09
   Mid-Bell Music, Inc INSTR MUSIC EQUIP – MS Maple Drum Sticks
   $55.00
   Mid-Bell Music, Inc INSTR MUSIC EQUIP – MS Soft Oboe Reeds
   $33.98
   Midwest Bus Parts PARTS (BUS) Hinge Plated Bracket for air asy $58.70
   MSG Ltd EQUIPMENT REPAIR SERVICE Broom Repair $428.82
   MSG Ltd EQUIPMENT REPAIR SERVICE Tractor Repair .$2,305.54
   Northwest AEA GENERAL SUPPLIES Leave Forms $230.00
   Northwest Iowa Com College WORKSHOP/CONFERENCE (BUS DRIVERS) Stop Class $270.00
   Northwest Iowa Sprinkler EQUIPMENT REPAIR SERVICE Seasonal Sprinkler System Winterization Blowout and Shutdown $590.00
   O’Brien County Auditor ELECTION SERVICES Election Fee and Services $872.64
   Ortiz, Evelyn GEN SUPPLIES – ELEM Interpreter for Conferences
   $13.75
   Osceola County Auditor ELECTION SERVICES Election Fee and Services $730.69
   P & S Electric LLC MAINTENANCE SUPPLIES Blue storm handsfree hand dryer EMT 1/2 Conn Steel Set Screw Replace hand dryer in men’s bathroom boiler hallway $538.65
   P & S Electric LLC ELECTRICAL REPAIR SERVICE 6 Month Alarm Monitoring with Test Elementary
   $90.00
   PETERSEN, CORGAN TRAVEL – DISTRICT WIDE Monthly Travel between buildings $94.50
   Pitsco, Inc. INSTRUCTION SUPP – MS Classroom Supplies $18.75
   Press Inc, The NEWSPAPER PUBLICATIONS Monthly Publications
   $184.45
   ProChem Dynamics LLC GENERAL SUPPLIES Screen Cleaner Floor Prep Cleaner $175.66
   ProChem Dynamics LLC MAINTENANCE SUPPLIES Ice Melt
   $884.55
   Quill Corporation GENERAL SUPPLIES Monthly Classroom Supplies $77.69
   Record Management Systems Inc General Supplies Large Shredding Purge Business Office $240.00
   Ryden Equipment GENERAL SUPPLIES (BUS) $24.98
   Sanborn Foods MS SCIENCE SUPPLIES $9.52
   INSTR SUPPLIES – MS CONS BUSINESS Food Supplies for Classes
   $120.54
   Sanborn Hardware Hank MAINTENANCE SUPPLIES Maytag Washer and Maintenance Supplies
   $803.71
   Sanborn Municipal Utilities
   WATER $125.00
   SEWER $126.43
   NATURAL GAS $1,480.59
   ELECTRICITY $1,969.36
   Sanborn Propane & Oil DIESEL FUEL (BUS) $1,020.12
   SCHOLASTIC, INC. INSTRUCTION SUPP – MS Classroom Supplies
   $162.41
   School Bus Sales BUS REPAIR/MAINTENANCE SERVIC Bus 12 heater resister and wiper motor, Bus 17 new turn signal device…$363.27
   SDI Innovations GEN. SUPPLIES – MS Middle School Planners
   $744.17
   Seivert, Carley TRAVEL – DISTRICT WIDE Monthly Travel $94.50
   Sheldon Community School OPEN ENROLLMENT TLC TUITION
   $77,528.00
   1st semester billing OPEN ENROLLMENT TUITION $4,602.02
   Shred it GENERAL SUPPLIES Shredding $37.42
   Shred it GENERAL SUPPLIES Shredding $56.11
   Sibley-Ocheyedan Comm School OPEN ENROLLMENT TLC TUITION $1,704.45
   1st semester billing OPEN ENROLLMENT TUITION $24,668.00
   Sibley-Ocheyedan Comm School OPEN ENROLLMENT TUITION Concurrent Classes $546.92
   Spencer Comm School OPEN ENROLLMENT TUITION
   $24,668.00
   1st semester billing OPEN ENROLLMENT TLC TUITION $1,363.52
   Spencer Comm School OPEN ENROLLMENT TUITION Concurrent Classes $500.40
   Spencer Comm School OPEN ENROLLMENT TUITION Concurrent Classes $514.32
   Spencer Office Supplies PAPER SUPPLIES Paper for District
   $1,440.00
   Spencer Office Supplies BOARD SEC’Y/BUSINESS MANAGER Binders, Folders $217.16
   Spencer Office Supplies GEN SUPPLIES – Office Supplies $68.48
   Spencer Office Supplies GENERAL SUPPLIES General Supplies High School Office Supplies $196.46
   Spier, Russell TRAVEL – DISTRICT WIDE Monthly Travel $76.50
   SS Mobile Glass & Duct Cleaning BUS REPAIR/MAINTENANCE SERVIC Wide shield Green Van.$376.97
   Verizon Wireless GENERAL SUPPLIES Hot spots $240.06
   Ward’s Natural Science HS SCIENCE SUPPLIES General Classroom Supplies $169.68
   WEX Bank GASOLINE (BUS)
   $1,733.40
   Wingert, Kristi TRAVEL – DISTRICT WIDE Monthly Travel $40.50
   General Fund Total $191,963.93
   Management Fund
   SU Insurance Company OTHER INSURANCE Break fix Quarterly Premium $22,683.00
   Management Fund Total
   $22,683.00
   Activity Fund
   Atlantic Bottling Company MS STUDENT Activities $152.13
   STUDENT COUNCIL-HS SUPPLIES Pop for Activities $74.71
   Atlantic Bottling Company STUDENT COUNCIL-HS SUPPLIES Pop for Pop Machine $538.35
   Atlantic Bottling Company STUDENT COUNCIL-HS SUPPLIES Pop for Pop Machine $637.36
   Barefoot Campus Outfitter FFA OTHER INCOME EXPENSE FFA Clothing $99.80
   Cardmember Service
   ALL ATHLETICS OTHER INCOME $110.88
   Hotel Expenses for Track Coach Clinic and Honor Choir EXPENSE
   ALL ATHLETICS OTHER INCOME EXPENSE $110.88
   ALL ATHLETICS DUES/FEES EXPENSE $150.08
   ALL ATHLETICS DUES/FEES EXPENSE $144.48
   Country Meats FFA OTHER INCOME EXPENSE Beef Stick Resale
   $178.00
   Harmisons Hometown Fundraising FFA OTHER INCOME EXPENSE FFA Fruit Purchases $1,893.60
   Hempstead, Brad ORACLE SUPPLIES Yearbook Workshop ..$80.00
   HUDL ALL ATHLETICS DUES/FEES EXPENSE Subscription $950.00
   HUDL ALL ATHLETICS OTHER INCOME EXPENSE Subscription $450.00
   Iowa High School Music Association Dues $150.00
   Iowa Lakes Community College CHORUS DUES/FEES EXPENSE $100.00
   Jimmy Jay’s Productions CHEERLEADERS SUPPLIES Shirts for fundraising $1,581.85
   Jimmy Jay’s Productions CHEERLEADERS SUPPLIES Shirts for fundraising $681.80
   Luther College Attn: Kayla Scholl Dues for Choir Entry $65.00
   McCone Foods FFA OTHER INCOME EXPENSE $1,792.00
   Minntex FFA OTHER INCOME EXPENSE Fruit Order Purchases FFA $17,016.50
   NWICDA ALL ATHLETICS OTHER INCOME EXPENSE Dues $40.00
   Sanborn Foods MIDDLE SCHOOL ACTIVITY SUPPLIES Candy for Concessions $128.49
   Schemer Pecans FFA OTHER INCOME EXPENSE FFA Fruit Sale Purchases $366.72
   SPIRIT LAKE MUSIC BOOSTERS ALL ATHLETICS DUES/FEES EXPENSE Dues for Entry $225.00
   Trophies Plus INC ALL ATHLETICS DUES/FEES EXPENSE $852.79
   Trumark Athletics FB SUPPLIES Field Paint Design $2,125.00
   Wyhe’s Choice Fundraising FFA OTHER INCOME EXPENSE FFA Fruit Sale Purchases $2,972.00
   Activity Fund Total $33,667.42
   PPEL / Capital Project Funds
   Evertek, Inc.NETWORK SUPPORT Monthly Internet $2,950.00
   PPEL/Capital Project Funds Total $2,950.00
   Bond Project Fund
   Beck Engineering CONSTRUCTION SERVICES $1,067.50
   Black Hawk CONSTRUCTION SERVICES $9,160.05
   Boyd Jones Construction CONSTRUCTION SERVICES…………$27,268.67
   Denison Drywall Contracting Inc. CONSTRUCTION SERVICES
   $34,041.80
   Diamond Concrete CONSTRUCTION SERVICES $10,807.99
   Harvey’s Five Star Roofing CONSTRUCTION SERVICES
   $16,157.15
   Mid Western Mechanical, Inc. CONSTRUCTION SERVICES ..$4,311.35
   Muske Electric Inc CONSTRUCTION SERVICES $44,196.05
   Reich Painting CONSTRUCTION SERVICES $5,191.65
   Schelling Construction Inc. CONSTRUCTION SERVICES
   $174,294.41
   Schelling Construction Inc. CONSTRUCTION SERVICES $9,349.53
   Suter CONSTRUCTION SERVICES $68,883.33
   Trane Technologies CONSTRUCTION SERVICES $252.00
   Trimark Hockenbergs CONSTRUCTION SERVICES $6,827.87
   Trimark Hockenbergs CONSTRUCTION SERVICES $35,509.58
   Bond Fund Total $447,318.93
   Nutrition Fund
   Amazon.Com SUPPLIES Spoons
   $28.53
   Amazon.Com SUPPLIES Spoons
   $113.09
   Casey’s Bakery PURCHASED FOOD Bread $1,324.77
   DFA DAIRY BRANDS CORPORATE, LLCD PURCHASED FOOD Milk
   $3,136.53
   Fiesta Foods PURCHASED FOOD
   $138.91
   Gable, Megan REFUND LUNCH ACCOUNTS $291.65
   Martin Bros. SUPPLIES $(70.36)
   Martin Bros. PURCHASED FOOD
   $809.86
   Martin Bros. PURCHASED FOOD
   $2,750.74
   SUPPLIES $30.36
   Martin Bros. SUPPLIES $18.00
   PURCHASED FOOD $1,053.56
   Martin Bros. PURCHASED FOOD $653.65
   Martin Bros. SUPPLIES $231.77
   PURCHASED FOOD $3,662.36
   Martin Bros. SUPPLIES $1,230.37
   Martin Bros. PURCHASED FOOD $671.51
   Martin Bros. SUPPLIES $238.20
   PURCHASED FOOD $4,386.05
   Martin Bros. PURCHASED FOOD
   $1,153.56
   SUPPLIES $45.54
   Orkin – Sioux City, IA PURCHASED SERVICES Pest Control $65.28
   Sanborn Foods PURCHASED FOOD $36.47
   Nutrition Fund Total $22,000.40
   General Fund Total $191,963.93
   Management Fund Total
   $22,683.00
   Activity Fund Total $33,667.42
   PPEL/Capital Project Funds Total $2,950.00
   Bond Fund Total $447,318.93
   Nutrition Fund Total $22,000.40
   Published in the Sanborn Pioneer January 6