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Hartley-Melvin-Sanborn Community School District

TheSanbornPioneer Posted on by

 Board of Directors Meeting Minutes
December 20th 2021
Hartley – Melvin- Sanborn Community School District High School Media Center
1.Call to Order 6:30 PM
The Board of Directors of the HMS Community School District met in a regular session at Hartley- Melvin- Sanborn High School Media Center, On December 20th 2021 at 6:30 PM. 
2.Determine a Quorum
Members Present: Scott Heetland, Scott Vollink, Ryan Haack, Chad Lyman, Becky Stoltz
Absent: None.
Others Present: Patrick Carlin, April Hengeveld, Kevin Soden , Ashley Benz, Nate Hemiller, Mike Petersen, Kevan Kaiser, Lisa Kaiser, Kyle McCarter.
3.Adopt Agenda
Motioned by: Vollink Seconded by: Lyman to adopt agenda as presented with the addition of 6.9 Discussion of 12 Passenger Van Purchase. AYES: All. Motion Carried.
4.Approve Minutes
Motioned by: Haack Seconded by: Stoltz to approve minutes as presented with the Change and Edit of 4.2 Election of President, previously stated Haack as the Motion. Motion was Vollink. Change has been acknowledged and approved. AYES: All. Motion Carried.
5.    Old Business
None

  1.     New Business
    6.1 Discuss Budget Planning – Discussion was had.
    6.2 Approve Basketball Officials Payment – Motioned by Haack, Seconded by Vollink to approve payment increase from $75.00 to $90.00 a night for officiating 2 JV games in one night. AYES: All. Motion Carried.
    6.3 Discuss MS Grounds – Discussion was had.
    6.4 Approve Early Graduation Requests – Motioned by Haack, seconded by Lyman to approve the Early Graduation Requests of 2 students contingent on Student Meeting all requirements of Credit Eligibility. AYES: All. Motion Carried.
    6.5 Approve Modified Supplemental Report At- Risk/ Dropout prevention – Motioned by Vollink, Seconded by Haack to approve the At- Risk / Dropout prevention application in the amount of $232,822.00. AYES: All. Motion Carried.
    6.6 Approve SBRC Application – Motioned by Haack, Seconded by Lyman to Approve SBRC Application for Increased Enrollment of $221,666.00 , Open Enrollment Out of $0.00, LEP Instruction Beyond 5 Years of $4,563.72 AYES: All. Motion Carried.
    6.7 Approve Memorabilia Request – Motion by Lyman, seconded by Stoltz to Approve Memorabilia request of all Hartley School Memorabilia all items to be given to the Patch Eten House. AYES: All. Motion Carried.
    6.8 BVU Partnership – Motioned by Lyman, Seconded by Haack to approve the BVU Partnership for employees and employee children to receive reduced tuition, and for BVU to utilize the HMS Logo for marketing. AYES: All. Motion Carried.
    6.9 Discuss 12 Passenger Van Purchase – Discussion was had.
    7.   Bills and Claims
    Motioned by: Vollink, seconded by: Haack to approve Bills and Claims as presented. AYES: All. motion Carried 
  2. Financial Reports
    Motioned by: Haack Seconded by: Vollink to approve Financial Reports as presented. AYES: All. motion Carried 
  3. Transportation Report
    Motioned by: Lyman Seconded by: Haack to approve the Transportation Report as presented. AYES: All. motion Carried
  4. Principal Reports
    10.1 Elementary School – Reported
    10.2 Middle School – Noted
    10.3 High School – Reported                
  5. Personnel
    Resignations/Retirements
    11.1.1 Night Time Custodian – Chad LeClaire
    11.1.2 MS Science Teacher – Carolyn Carlson
    11.1.3 MS Associate – Scarlett VanderBerg
    11.1.4 MS Special Education Teacher – Juanita Anliker
    Motioned by Haack, Seconded by Stoltz to approve all Resignations/ Retirements 11.1.1,11.1.2,11.1.3,11.1.4. AYES: All. Motion Carried.
    Contract Offers
    11.2.1    Food Service Worker – Motioned by Lyman, Seconded by Stoltz to Approve Food Service Worker Charlotte Frodermann. AYES: All. Motion Carried.
    12.Superintendent Report – Reported

13.Receive Visitors and Visitor Comments – None.
14.Adjourn Regular Meeting –
At 7:19 PM President Heetland declared the regular meeting of the HMS board of Directors adjourned.
Attest:
Scott Heetland
Board President
Hartley Melvin Sanborn CSD
April Hengeveld
Board Secretary
Hartley Melvin Sanborn CSD
Published in the Sanborn Pioneer January 6.

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