Hartley-Melvin-Sanborn Community School District
Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting Minutes
August 21, 2023
Place: HMS HS Media Center
- Call to Order
The Board of Directors of the HMS Community School District met in a regular session at HartleyMelvin-Sanborn High School Media Center, on August 21, 2023 at 6:30 pm - Determine a Quorum
Members Present: Ryan Haack, Chad Lyman, Scott Vollink, Becky Stoltz, and Kyle McCarter (left at
7:11pm)
Members Absent: None
Others Present: Patrick Carlin, Emily Widvey, Mike Petersen, Kevan Kaiser, Lisa Kaiser, John
Hight, Jeremy Niichel, Blake Wendt, Ashley Benz, Kim Rye, David Treimer, Brennan Stoltz,
Curt Stoltz, and Heidi Douma - Adopt Agenda
Motioned by: Haack, Seconded by: McCarter, AYES: All. Motion Carried - Approve Minutes
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried - Receive Visitors and Visitor Comments: None.
- Discussion/Information Items
6.1 Treimers Insurance Overview – Kim Rye & David Treimer shared the highlights of the
insurance renewal.
6.2 Construction Project Update– Mr. Hight with Beck’s presented on the current status
6.3 Discuss Nutrition Potential Expenditures – Options were presented on Nutrition Fund
Balance.
6.4 IASB Board Convention– Convention is November 15-16 and a delegate needs to be
appointed.
6.5 Booster Club Proposal – The Booster Club submitted a proposal for consideration. - Action Items
7.1 Approve Construction Change Order:
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
7.2 Approve ClaimAid/Medicaid Contract:
Motioned by: Stoltz, Seconded by: Haack, AYES: All. Motion Carried
7.3 Approve Open Enrollment(s): 4 request(s) in, 6 request(s) out.
Motioned by: Haack, Seconded by: Stoltz, AYES: All. Motion Carried
7.4 Approve Nutrition Expenditures:
Motioned to approve free breakfast for Preschool-12 for FY23/24 and free Snack Milk for
Preschool-1st Grade for FY 23/24 by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
7.5 Approve Head Start Contract:
Motioned by: Stoltz, Seconded by: Haack, AYES: All. Motion Carried
7.6 Approve Booster Club Proposal:
Motion to approve up to 10 parking spaces for the football season located in Option #2 to
the West of the roped off area and to the East of the Bus Barn; to be staffed and monitored
by the Booster Club; and to be re-evaluated after the 23/24 Season: Haack, Seconded by:
Stoltz, AYES: All. Motion Carried - Bills and Claims
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried - Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing
9.3 Activity Fund
9.4 Cash Summary
Motioned by: Haack, Seconded by: Stoltz, AYES: All. Motion Carried - Transportation Report
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried - Principal Reports
11.1 Elementary School Report was presented by Ashley Benz
11.2 Middle School Report was presented by Heidi Douma
11.3 High School Report was presented by Blake Wendt - Personnel
12.1 Resignations/Retirements
12.1.1 HS Associate – Angela Juarez
12.1.2 ES Associate – Kim LeClair
Motioned to approve all by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried
12.2 Contracts
12.2.1 Spanish Class Facilitator – Lesly Divas De Ventura (Internal)
Motioned by: Stoltz, Seconded by: Haack, AYES: All. Motion Carried
12.2.2 Associate – Michelle Essing
Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
12.2.3 Part-Time MS Associate – Ava Reitsma
Motioned by: Stoltz, Seconded by: Haack, AYES: All. Motion Carried
12.2.4 MS Football Assistant Coach – Russ Spier
Motioned by: Lyman, Seconded by: Stoltz, AYES: All. Motion Carried - Superintendent Report
Mr. Carlin presented on the current status and happenings at the district. - Adjourn Regular Meeting
Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:41 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of
Directors.
Attest:
Scott Vollink Emily Widvey
Board President Board Secretary
Hartley-Melvin-Sanborn CSD Hartley-Melvin-Sanborn CSD
CASH RECEIPT LISTING BY FUND
GENERAL FUND
Osceola County General Property Taxes $6,081.39
O’Brien County General Property Taxes $19,977.13
Dickinson County General Property Taxes $29.24
Osceola County Instructional Support Levy $1,330.63
O’Brien County Instructional Support Levy $1,064.93
Dickinson County Instructional Support Levy $1.54
Hartley Savings Bank Interest Earned $18,969.31
Various Textbook Fees $ 4,176.50
Payroll Payment Plan $54.17
Various TIB Special Education Open Enrolled In $18,617.33
NWAEA Title III Reimbursement
$744.40
NWAEA RPP Reimbursement
$1,649.50
NWAEA Perkins Reimbursement
$790.90
GENERAL FUND $73,486.97
ACTIVITY FUND
UCB Interest Earned CD $34.93
UCB Interest Earned on Account
$7.31
Boys Basketball Youth Basketball Camp $560.00
Football Lift-A-Thon $4,759.70
Football Booster Donation towards Football Uniforms $7,000.00
ACTIVITY FUND $12,361.94
MANAGEMENT FUND
Osceola County Property Taxes – Management Levy $321.22
O’Brien County Property Taxes – Management Levy $4,371.06
Dickinson County Property Taxes – Management Levy $6.40
MANAGEMENT FUND…$4,698.68
HMS BUILDING ACCT PROJECT BOND
Iowa State Bank Interest Earned
$5.78
HMS BUILDING ACCT PROJECT BOND $5.78
CAPITAL PROJECTS
State of Iowa March SAVE Sales Tax $61,955.23
CAPITAL PROJECTS $61,955.23
PPEL
O’Brien County Voted PPEL
$1,614.47
O’Brien County Regular PPEL
$907.74
Osceola County Voted PPEL
$486.98
Osceola County Regular PPEL
$273.81
Dickinson County Voted PPEL
$2.34
Dickinson County Regular PPEL
$1.32
Hartley Savings Bank Interest Earned $20,609.93
PPEL $23,896.59
DEBT SERVICE
Osceola County Debt Service Property Taxes $2,240.25
O’Brien County Debt Service Property Taxes $7,426.98
Dickinson County Debt Service Property Taxes $10.77
DEBT SERVICE $9,678.00
SCHOOL NUTRITION FUND
Various Payments to Lunch Accts
$2,457.24
United Community Bank Interest Earned $250.74
Savings Bank Interest Earned
$52.44
Grace Fellowship Donation
$500.00
SCHOOL NUTRITION FUND
$$ 3,260.42
Published in the Sanborn Pioneer September 7.