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Hartley-Melvin-Sanborn Community School District Board of Directors Meeting Minutes September 18, 2023Place: HMS HS Media Center

TheSanbornPioneer Posted on by

  1. Call to Order
    The Board of Directors of the HMS Community School District met in a regular session at HartleyMelvin-Sanborn High School Media Center, on September 18, 2023 at 6:30 pm
  2. Determine a Quorum
    Members Present: Ryan Haack, Chad Lyman, Scott Vollink, Becky Stoltz, and Kyle McCarter
    Members Absent: None
    Others Present: Patrick Carlin, Emily Widvey, Mike Petersen, Kevan Kaiser, Lisa Kaiser, John
    Hight, Jeremy Niichel, Heidi Douma, Ashley Benz, Curt Stoltz, Christina Larson, and James
    Vogt.
  3. Adopt Agenda
    Motioned by: Haack, Seconded by: Stoltz, AYES: All. Motion Carried
  4. Approve Minutes
    Motioned by: McCarter, Seconded by: Lyman, AYES: All. Motion Carried
  5. Receive Visitors and Visitor Comments: None.
  6. Discussion/Information Items
    6.1 Construction Project Update– Mr. Hight with Beck’s presented on the current status
    6.2 Operational Sharing Opportunity (School Resource Officer) – Mr. Carlin presented on
    options available.
    6.3 Booster Club Additional Scope Proposal – The Booster Club submitted a proposal to add
    additional scope to current renovation project.
  7. Action Items
    7.1 Approve SRO Sharing Agreement:
    Motioned by: Stoltz, Seconded by: McCarter, AYES: All. Motion Carried
    7.2 Approve Cross Country Field Trip:
    Motioned by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
    7.3 Approve Open Enrollment(s): Updated to 1 request(s) in, 3 request(s) out.
    Motioned by: Stoltz, Seconded by: Lyman, AYES: All. Motion Carried
    7.4 Approve Tractor Lease:
    Motioned by: McCarter, Seconded by: Haack, AYES: All. Motion Carried
    7.5 Approve Delegate Assembly Representative:
    Motioned to appoint Becky Stoltz for the Representative by: McCarter, Seconded by: Haack,
    AYES: All. Motion Carried
    7.6 Approve Gymnastics Program:
    Motioned by: Haack, Seconded by: Stoltz, AYES: All. Motion Carried
    7.7 Approve Booster Club Additional Scope Proposal:
    Motion to approve proposal pending approval by the Booster Club and full expense of
    additional scope to be paid by the Booster Club with the location to be mutually agreed upon
    by: Haack, Seconded by: Lyman, AYES: All. Motion Carried
  8. Bills and Claims
    Motioned by: Haack, Seconded by: McCarter, AYES: All. Motion Carried
  9. Financial Reports
    9.1 Payroll
    9.2 Cash/Receipt Listing
    9.3 Activity Fund
    9.4 Cash Summary
    Motioned by: McCarter, Seconded by: Stoltz, AYES: All. Motion Carried
  10. Transportation Report
    Motioned by: Lyman, Seconded by: Haack, AYES: All. Motion Carried
  11. Principal Reports
    11.1 Elementary School Report was presented by Ashley Benz
    11.2 Middle School Report was presented by Heidi Douma
    11.3 High School Report was submitted for review by Blake Wendt
  12. Personnel
    12.1 Resignations/Retirements
    12.1 – n/a
    12.2 Contracts
    12.2 – n/a
  13. Superintendent Report
    Mr. Carlin presented on the current status and happenings at the district.
  14. Adjourn Regular Meeting
    Vollink declared the regular meeting of HMS Board of Directors adjourned at 7:06 pm.
    These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of
    Directors.
    Attest:
    Scott Vollink Emily Widvey
    Board President Board Secretary
    Hartley-Melvin-Sanborn CSD Hartley-Melvin-Sanborn CSD

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