Hartley-Melvin-Sanborn Community School District Board of Directors Meeting
Hartley-Melvin-Sanborn Community School District
Board of Directors Meeting – Superintendents Supplemental Agenda Report August 18, 2025
Place: HMS HS Media Center 1. Call to Order
1.1 The Board of Directors of the HMS Community School District met in regular session at Hartley-Melvin-Sanborn High School Media Center, on August 18th, 2025 at 6:30 pm.
2. Determine a Quorum
2.1 Member Present: Scott Vollink, Kyle McCarter, Becky Stoltz, Kari Van Es, and Chad Lyman
2.2 Members Absent: None
2.3 Others Present: Emma Hamrick, Patrick Carlin, Mike Petersen, Ashley Benz, Tenee Jessen, Heidi Douma, Jeremy Niichel, Andrea Tewes, and Laurena Overmire.
3. Adopt Agenda
3.1 Motioned By: Stoltz, Second By:Van Es, AYES: All. Motion Carried. 4. Approve Minutes
4.1 Motioned By: McCarter, Second By: Lyman, AYES: All. Motion Carried. 5. Receive Visitors and Visitor Comments:
5.1 Comment Received.
6. Discussion/Information Items
6.1 Public Hearing: Transfer of Non-Public Textbook funds to (Flexibility account) to General Purpose –
• Motion to open Public Hearing by: Lyman Seconded by: Stoltz AYES: All. Public Hearing Open.
• No questions or comments received.
• Motion to close Public Hearing by: Lyman Seconded by: McCarter AYES: All. Public Hearing Closed.
7. Action Items
7.1 Approve Fundraiser Request – The district has 5 fundraiser requests and 0 donation • Motioned By: Van Es, Second By: Stoltz, AYES: All. Motion Carried
7.2 Approve Open Enrollments – 4 in and 4 out.
• Motioned By: Lyman, Second By: Van Es, AYES: All. Motion Carried 7.3 Approve Student Nursing Contracts –
• Motioned By: McCarter, Second By: Van Es, AYES: All. Motion Carried 7.4 Approve School Usage for Advertising and Promotion Request –
• Motioned By: Stoltz, Second By: Van Es, AYES: All. Motion Carried
7.5 Approve Transfer of K-4 Student Council Funds to ES PBIS Account – • Motioned By: McCarter, Second By: Stoltz, AYES: All. Motion Carried
7.6 Approve City Request for Easement –
• Motioned By: McCarter, Second By: Lyman, AYES: All. Motion Carried 7.7 Approve Board Resolution for Non-Public Funds to General Purpose –
• Motioned By: Lyman, Second By: Stoltz, AYES: All. Motion Carried 8. Bills and Claims
8.1.1 Motioned By: McCarter, Second By: Van Es, AYES: All. Motion Carried 9. Financial Reports
9.1 Payroll
9.2 Cash/Receipt Listing 9.3 Activity Fund
9.4 Cash Summary
9.4.1 Motioned By: Lyman, Second By: Stoltz, AYES: All. Motion Carried 9.4.2
10. Transportation Report
10.1.1 Motioned By: Lyman, Second By: Van Es, AYES: All. Motion Carried
11. Principal Reports
11.1 Elementary reported by Ashley Benz 11.2 Middle School reported by Heidi Douma 11.3 High School reported by Tenee Jessen
12. Personnel
12.1 Resignations/Retirements 12.1.1 Art Teacher – Brittany Johnson
• Motioned By: Stoltz, Second By: Van Es, AYES: All. Motion Carried 12.2 Contracts
12.2.1 Art Teacher – Jorgan Rustad
• Motioned By: McCarter, Second By: Stoltz, AYES: All. Motion Carried 12.2.2 Volunteer Flag Sponsor – Kylie Jatho
• Motioned By: Lyman, Second By: Van Es, AYES: All. Motion Carried 12.2.3 Custodian/Driver – Doug Holst
• Motioned By: Van Es, Second By: Stoltz, AYES: All. Motion Carried 12.2.4 JH Boy Basketball – Morgan Keene
• Motioned By: McCarter, Second By: Lyman, AYES: All. Motion Carried 13.Superintendent Report
13.1.1 Mr. Carlin Present on the current status and happenings at the district. 14.Adjourn Regular Meeting
14.1.1 Vollink declared the regular meeting of the HMS Board of Direct adjourned at 7:00 pm.
These are the unofficial minutes until approved by the Hartley Melvin Sanborn CSD Board of Directors.
Attest:
_____________________________ Scott Vollink
Board President
Hartley-Melvin-Sanborn CSD
________________________________ Emma Hamrick
Board Secretary
Hartley-Melvin-Sanborn CSD
Bill-List-8.18.25